Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement and Compliance
ACM: David Gaines
DATE: December 1, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or his designee, to utilize a contract through the Lower Colorado River
Authority Contract Number 3783, for the acquisition of electric maintenance, repair, and construction
inventory for the Denton Municipal Electric Department to be stocked in the Distribution Center; providing
the expenditure of funds therefor; and providing an effective date (File 7189 – awarded to Techline, Inc.,
in the two (2) year not-to-exceed amount of $1,000,000).
INFORMATION/BACKGROUND
The proposed contract is for the supply of electric distribution and transmission maintenance, repair and
operational supplies which are used by Denton Municipal Electric (DME). The intent of this contract is to
supply low usage, one-time buy and specialty items not covered by any current City agreements. The City
will also be able to use this contract to purchase a variety of electric items such as wire, cable, hardware,
connectors, splices, and other supplies used by DME.
Purchase of these incidental supplies is necessary so that DME can construct, operate, maintain overhead
and underground electric facilities, and provide electric service to new and existing customers. Items are
purchased as needed by the Distribution Center and by DME. Based on a historical spend and future
projections the recommended not to exceed (NTE) for this contract is $1,000,000 for a total potential two
(2) year contract. The Lower Colorado River Authority contract expires July 29, 2021.
Pricing obtained through the Lower Colorado River Authority has been competitively bid and meets the
statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (Council, Boards, Commissions)
On December 12, 2006, Council approved the interlocal agreement with the Lower Colorado River
Authority (Ordinance 2006-334).
RECOMMENDATION
Approve a contract with Techline, Inc., for the acquisition of electric maintenance, repair, and construction
inventory for the Denton Municipal Electric Department to be stocked in the Distribution Center, in a two
(2) year not-to-exceed amount of $1,000,000.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRINCIPAL PLACE OF BUSINESS
Techline, Inc.
Fort Worth, TX
ESTIMATED SCHEDULE OF PROJECT
This is a two (2) year contract.
FISCAL INFORMATION
These items will be funded through the using department’s budget on an as-needed basis. The City will
only pay for services rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Christine Taylor, 940-349-7889.
Legal point of contact: Mack Reinwand at 940-349-8333.