7481 SOW Page 1 of 8
Scope of Work
IFB 7481 Miscellaneous Warehouse Items
Technical Specifications
Miscellaneous Warehouse Supplies for all COD departments
A. PURPOSE
The City of Denton is providing information that will allow prospective suppliers to prepare
submissions to supply Miscellaneous Warehouse Supplies for all COD departments. The
products will be received and distributed through a centralized distribution center located at 901B
Texas Street, Denton, TX 76209. Orders will be placed as needed over the contract term.
B. SUBMISSIONS
Submissions shall be provided using IONWAVE, with supporting documentation as required.
Additional information clarifying the supplier’s product may be attached to their submission.
Pricing shall include all costs to deliver goods as specified in this specification with shipping as
FOB Destination. Any special fees or commissions, and all freight for delivery to the City of
Denton Warehouse and unloading costs must be included in the quoted price. Item pricing shall
be mutually exclusive; thus, the City of Denton reserves the right to choose the best valued item
from different vendors.
C. QUALITY CONTROL
The manufacturer shall be responsible for the quality control of the manufacturing processes to
assure that all requirements of these specifications are met. However, the City reserves the right
to observe, to inspect and to require additional quality control investigations, either by its personnel
or an independently employed quality control investigator, at any or all stages of fabrication at the
manufacturer’s facilities. Failure to adequately maintain fabrication and quality of fabrication until
completion shall be grounds for cancellation of the order or any part thereof.
Field failure or field repairs required due to quality control failures or manufacturing procedures
shall be the responsibility of the manufacturer.
D. WRITTEN WARRANTY and GUARANTEES
Written guarantees shall include any limitations as to the nature of failure or time limitations. The
guarantee shall begin upon receipt of the accepted units, not on the date of manufacture.
Guarantees shall indicate whether or not it is made on a full replacement basis or a prorated basis
and if prorated then what are the terms. Manufacturer/supplier guarantees that the goods furnished
under this specification are of high quality and agrees to replace any goods found to be defective
during inspection, installation, or service for a minimum period of 12 months after unit is delivered
to Denton. All replacements by the manufacturer/supplier shall be free of charge F.O.B. at the
same delivery point called for in the original order. Replacements must be handled in a
professional and timely manner and in no case shall a replacement unit take longer than 60 days
to arrive in Denton after first being submitted for replacement.
Respondent guarantees that all products quoted and furnished under this agreement will be
accepted at any normally used United States approved repair and warranty shop should one be
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available for the manufacturer’s product quoted. The City of Denton will not accept a
manufacturer’s product that was rejected or substandard and then sold to a broker for either resale
or scrap that would not be fully warranted by the original manufacturer.
The respondent must be an approved distributor by the manufacturer of these products, and is
authorized to sell the products to the City of Denton. The respondent also guarantees that the City
will be represented by the Manufacturer, should an issue arise, and that all manufacturer’s
warranties will be in effect for the life of the contract.
E. SAFETY STOCK
Contractor shall hold ten percent of the estimated quantities in stock or made available for delivery
to the City within two days. The City agrees to purchase this ten percent safety stock if required
by the vendor upon completion of the contracted term.
F. SPECIAL DELIVERY REQUIREMENTS
Delivery of good shall be made within two (2) weeks of receipt of order.
Deliveries shall be made between 8:00 AM -3:00 PM Monday through Friday, excluding holidays.
This location does have a forklift and dock available for offloading.
Unit price includes delivery charges.
G. ACCEPTABLE MANUFACTURERS
The City will only accept submissions from specific manufacturers as listed in the pricing
detail list. No substitutes are accepted for line items marked as ONLY.
The City has implemented a pre-approval process for substitution commodities and services. The
commodity approval form can be obtained via email (dustin.rolfe@cityofdenton.com). Supporting
documentation or samples must be submitted for review by Purchasing, Engineering, and field
crews. Testing may be required and may take substantial time to review. Vendors are encouraged
to submit forms for consideration on the next solicitation for similar items. All submissions will
be reviewed after this solicitation is awarded, no exceptions.
H. TECHNICAL SPECIFICATIONS
Detail specifications for items shown on Exhibit 1, the Pricing Sheet:
SECTION A
Item 1:
Republic Can Liner Item Number RR38633B *ONLY*
P/N
BAG
WIDTH
BAG
LENGTH
DUTY
RATING COLOR CASE PACK
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RR38633B 38 X 63 300 Series Black 75/Roll
Item 2:
Republic Can Liner Item Number RR38634C *ONLY*
P/N
BAG
WIDTH
BAG
LENGTH
DUTY
RATING COLOR CASE PACK
RR38634C 38 X 63 400 Series Clear 50/Roll
Item 3:
Republic Can Liner Item Number RR38633C *ONLY*
P/N
BAG
WIDTH
BAG
LENGTH
DUTY
RATING COLOR CASE PACK
RR38633C 38 X 63 300 Series Clear 75/Roll
Item 4:
Republic Can Liner Item Number CR392REB *ONLY*
P/N
BAG
WIDTH
BAG
LENGTH COLOR COUNT
GALLON
CAPACITY
CR392REB 33 X 39 Black 100 33
SECTION B
Item 5:
24 pack of 16.9oz. bottled water.
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SECTION C
Items 6 and 7:
Thickster Latex Disposable Glove 14Ml.50/BX SAS 6603/6604 *ONLY*
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Items 8 and 9:
Poly Palm Nylon Gloves Large and Extra Large MCR 9696L/9696XL *ONLY*
Items 10 and 11:
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Leather Gloves MCR 3205L/MCR3205XL *ONLY*
Section D
Item 12:
MSA Terri-Band Sweatband 10/pkg P/N 696688 *ONLY*
Item 13:
MSA Sun Shield, for V-Gard Hats P/N 697410 *ONLY*
Item 14:
V-Gard Slotted Full-Brim Hat, White, W/Fas-Trac III P/N 475369 *ONLY*
Item 15:
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Pre-mixed 50:1 2 Cycle Engine Fuel 1QT VP6238 Or Equivalent
Item 16:
Handscrub Bucket Of Towels KIM91371 Or Equivalent
Item 17:
Lemon Scented Cleaner 144Oz. SPA 10624 Or Equivalent
Item 18:
Towels Wypall 126/BX KIM34790 Or Equivalent
Item 19:
Safety Glasses With Clear Lenses Nemesis 25676 Or Equivalent
Item 20:
Safety Glasses With Smoke Lenses Nemesis 25688 Or Equivalent
Item 21:
Safety Glasses With Blue Lenses Nemesis 14481 Or Equivalent
Item 22:
Square Point Shovel With 48” Wood Handle Westward 1WG32 Or Equivalent
Item 23:
Round Point Shovel With 48” Wood Handle Westward 1WG31 Or Equivalent
Item 24:
Square Point Shovel With 48” Fiberglass Handle Westward 3YU82 Or Equivalent
Item 25:
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Round Point Shovel With 48” Fiberglass Handle Westward 3YU83 Or Equivalent
Item 26:
Sharpshooter Shovel 6” Blade With 30” Wood Handle Westward 4LVR8 Or Equivalent
Item 27:
Sharpshooter/Drain Spade Shovel With 29” Fiberglass Handle Structron 49752GRA Or
Equivalent