Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: December 1, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Wesco Distribution, Inc., for the purchase of
concrete poles for the Electric Communications Department to be stocked in the City of Denton Distribution
Center; providing for the expenditure of funds therefor; and providing an effective date (IFB 7488 –
awarded to Wesco Distribution, Inc., for three (3) years, with the option for two (2) additional one (1) year
extensions, in the total five (5) year not-to-exceed amount of $600,000).
INFORMATION/BACKGROUND
The proposed contract is for the purchase of supplies for concrete street light poles used by Denton
Municipal Electric (DME). This bid includes both smooth white concrete poles and concrete aggregate
(decorative) poles, which are the approved standards for both the thoroughfare and residential street lighting
used throughout the City. The white concrete poles are smooth, square, and tapered on which an arm and
cobra head fixture are attached. The decorative concrete poles are San Jacinto Brown color and constructed
from exposed aggregate concrete on which a Victorian style post-top streetlight fixture is set on top of the
pole. Decorative concrete poles are utilized by DME in new residential subdivisions and in non-
thoroughfare areas. Concrete streetlight poles do not require painting, will not rust, are impervious to
sunlight, chemicals, insects and animals, and they do not require ground-line treatments. The concrete
streetlight poles are designed to set directly in the ground the same way as the wood poles. Based on the
historical spend of these items being $120,000 annually, the recommended NTE for this contract is
$600,000.
Invitation for Bids was sent to 255 prospective suppliers of this item. In addition, specifications were placed
on the Materials Management website for prospective suppliers to download and advertised in the local
newspaper. Three (3) bids meeting specifications were received. The lowest bid was received Wesco
Distribution, Inc.
NIGP Code Used for Solicitation: 285 - Electrical Equipment and
Supplies (Except Cable and Wire)
Notifications sent for Solicitation sent in IonWave: 255
Number of Suppliers that viewed Solicitation in IonWave: 15
HUB-Historically Underutilized Business Invitations sent out: 21
SBE-Small Business Enterprise Invitations sent out: 72
Responses from Solicitation: 3
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
RECOMMENDATION
Award a contract with Wesco Distribution, Inc., for the purchase of communication supplies including
cabling sensors, wire, brackets, and accessories, for the Electric Communications Department to be stocked
in the City of Denton Distribution Center, in a three (3) year, with the option for two (2) additional one (1)
year extensions, in the total five (5) year not-to-exceed amount of $600,000.
PRINCIPAL PLACE OF BUSINESS
Wesco Distribution, Inc.
White Settlement, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract with options to extend the contract for two (2) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These products and services will be funded through the using department’s budget on an as-needed basis.
The City will only pay for services rendered and is not obligated to pay the full contract amount unless
needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Bid Tabulation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Dustin Rolfe, 940-349-8438.
Legal point of contact: Mack Reinwand at 940-349-8333.