Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: December 1, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Techline, Inc., for the purchase of Transmission
Hardware supplies for the Denton Municipal Electric Department to be stocked in the City of Denton
Distribution Center; providing for the expenditure of funds therefor; and providing an effective date (IFB
7489 – awarded to Techline, Inc., for three (3) years, with the option for two (2) additional one (1) year
extensions, in the total five (5) year not-to-exceed amount of $1,375,000).
INFORMATION/BACKGROUND
The proposed contract includes product that is crucial to transmission line projects for Denton Municipal
Electric (DME). Compression fittings are necessary for assembling the transmission lines to attach
conductors to each other or to other equipment. Spiral dampers absorb vibration and reduce noise associated
with the vibration allowing a more comfortable environment. The other items facilitate the installation of
compression fitting and vibration dampers. The supply of transmission hardware will be stocked in the
Distribution Center for ease of ordering. The supplies will be ordered on an as-needed basis to maintain
appropriate stocking levels.
Based on the historical spend of these items being $275,000 annually, the recommended not to exceed for
this contract is $1,375,000 for a total potential five (5) year contract.
Invitation for Bids was sent to 256 prospective suppliers of this item. In addition, specifications were placed
on the Materials Management website for prospective suppliers to download and advertised in the local
newspaper. Four (4) bids meeting specifications were received. The lowest bid was received by Techline
Inc.
NIGP Code Used for Solicitation: 285 - Electrical Equipment and
Supplies (Except Cable and Wire)
Notifications sent for Solicitation sent in IonWave: 256
Number of Suppliers that viewed Solicitation in IonWave: 17
HUB-Historically Underutilized Business Invitations sent out: 22
SBE-Small Business Enterprise Invitations sent out: 72
Responses from Solicitation: 4
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
RECOMMENDATION
Award a contract with Techline Inc., for the purchase of Transmission Hardware supplies for the Denton
Municipal Electric Department to be stocked in the City of Denton Distribution Center, in a three (3) year,
with the option for two (2) additional one (1) year extensions, in the total five (5) year not-to-exceed amount
of $1,375,000.
PRINCIPAL PLACE OF BUSINESS
Techline, Inc.
Fort Worth, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract with options to extend the contract for two (2) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These items will be funded by the using department on an as needed basis. The City will only pay for
services rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Bid Tabulation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Dustin Rolfe, 940-349-8438.
Legal point of contact: Mack Reinwand at 940-349-8333.