7589 - Contract ExecutedCity of Denton
_____________________________________________________________________________________
INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
DATE: December 9, 2020
SUBJECT
Adoption of contract through the BuyBoard Contract Number 603-20 with TraStar, Inc., for the acquisition
of services and products for the Warehouse Department; providing for expenditures of funds therefor; and
providing and effective date (File 7589 – awarded to TraStar, Inc. in the not-to-exceed amount of $45,000).
BACKGROUND
Chapter 271.102 of the Local Government Code authorizes local governments to participate in a cooperative
purchasing program with another local government or local cooperative organization. In lieu of competitive
bidding, items and services may be purchased through such agreements as the agreements have already
been bid by the sponsoring entity or agency. Pricing obtained through the Department of Information
Resources (DIR) Cooperative Purchasing Network has been competitively bid and meets the statutory
requirements of Texas Local Government Code 271.102.
RECOMMENDATION
Award a contract with TraStar, Inc., for products and services related to 603-20 in the non-to exceed amount
of $45,000.
ESTIMATED SCHEDULE OF PROJECT
603-20 with a contract expiration date of 03/31/2023.
FISCAL INFORMATION
This service and products will be used by the Warehouse Department.
EXHIBITS
Exhibit 1: Information Sheet
Exhibit 2: Pricing Sheet
Respectfully submitted:
Crystal Westbrook
Procurement and Compliance
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
DocuSign Envelope ID: 80895AC6-35A8-4870-A86C-D15B8024E2F0
Estimated Delivery ARO (Business Days)Denton Pricing*Do not leave blank*18% Discount11EA 55096160 12" RED LED - HI FLUX (JXC300-HFTR03)32.4532.45 Stock to 30 days$26.6121EA 55096161 12" YELLOW LED - HI FLUX (HIGH TEMPERATURE) (JXC300-HFTY02)34.6534.65 Stock to 30 days$28.4131EA 55096162 12" GREEN LED - HI FLUX (JXC300-HFTG03)32.4532.45 Stock to 30 days$26.6141EA 55096163 RED ARROW - RIGHT - INCANDESCENT LOOKING, OMNI DIRECTIONAL (JXJ300-07R03)36.336.3 Stock to 30 days$29.7751EA 55096164 RED ARROW - LEFT - INCANDESCENT LOOKING, OMNI DIRECTIONAL (JXJ300-07R03)36.336.3 Stock to 30 days$29.7761EA 55096165 YELLOW ARROW - RIGHT - INCANDESCENT LOOKING, OMNI DIRECTIONAL (JXJ300-07Y03)36.336.3 Stock to 30 days$29.7771EA 55096166 YELLOW ARROW - LEFT - INCANDESCENT LOOKING, OMNI DIRECTIONAL (JXJ300-07Y03)36.336.3 Stock to 30 days$29.7781EA 55096167 GREEN ARROW - RIGHT - INCANDESCENT LOOKING, OMNI DIRECTIONAL (JXJ300-07G03)43.4543.45 Stock to 30 days$35.6391EA 55096168 GREEN ARROW - LEFT - INCANDESCENT LOOKING, OMNI DIRECTIONAL (JXJ300-07G03)43.4543.45 Stock to 30 days$35.63101EA 55096169 COUNTDOWN PEDESTRIAN LED - INCANDESCENT LOOKING (JXM-400VIEIL01)126.5126.5 Stock to 30 days$103.32Make PO out to:Trastar, Inc.860 N. Dorothy Dr. #600Richardson, Texas 75081972-480-0888fax 972-480-8884po@trastarusa.comBuyBoard Contract # 603-20 Categories: 48, 50Extended PriceSECTION L: TRAFFIC LIGHTSItem #EST. ANNUAL QTYUOM COD #Product Description Unit Price EXHIBIT 2DocuSign Envelope ID: 80895AC6-35A8-4870-A86C-D15B8024E2F0
Certificate Of Completion
Envelope Id: 80895AC635A84870A86CD15B8024E2F0 Status: Completed
Subject: ***Purchasing Approval*** 7589--Traffic Duralights
Source Envelope:
Document Pages: 2 Signatures: 0 Envelope Originator:
Certificate Pages: 2 Initials: 2 Crystal Westbrook
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
901B Texas Street
Denton, TX 76209
crystal.westbrook@cityofdenton.com
IP Address: 198.49.140.104
Record Tracking
Status: Original
12/9/2020 4:43:34 PM
Holder: Crystal Westbrook
crystal.westbrook@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Crystal Westbrook
crystal.westbrook@cityofdenton.com
Senior Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.104
Sent: 12/9/2020 4:44:32 PM
Viewed: 12/9/2020 4:44:37 PM
Signed: 12/9/2020 4:44:42 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Contract Administrator
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Uploaded Signature Image
Using IP Address: 198.49.140.104
Sent: 12/9/2020 4:44:43 PM
Viewed: 12/11/2020 9:05:22 AM
Signed: 12/11/2020 9:05:26 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Dustin Rolfe
dustin.rolfe@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Sent: 12/11/2020 9:05:27 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 12/9/2020 4:44:32 PM
Certified Delivered Security Checked 12/11/2020 9:05:22 AM
Signing Complete Security Checked 12/11/2020 9:05:26 AM
Completed Security Checked 12/11/2020 9:05:27 AM
Payment Events Status Timestamps