Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Materials Management
CM: Todd Hileman
DATE: August 7, 2018
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract for the supply of shoot on connectors for the City of
Denton Distribution Center; providing for the expenditure of funds therefor; and providing an effective date
(IFB 6840- awarded to Texas Electric Cooperatives, Inc., in the four (4) year not-to-exceed amount of
$150,000).
FILE INFORMATION /BACKGROUND
Denton Municipal Electric (DME) utilizes shoot on connectors to bind bare conductors together. This
provides a path for amperage to flow. The items are stocked by the Distribution Center and used as needed.
Invitation for bids was sent to 299 prospective suppliers of this item. In addition, specifications were placed
on the Materials Management website for prospective suppliers to download and advertised in the local
newspaper. Six (6) bids meeting specification were received (Exhibit 2). The lowest bid was received by
Texas Electric Cooperatives, Inc.
RECOMMENDATION
Approve a contract with Texas Electric Cooperatives, Inc., for distribution hardware, connectors, arms, and
accessories in a four (4) year not-to-exceed amount of $150,000.
PRINCIPAL PLACE OF BUSINESS
Texas Electric Cooperatives, Inc.
Georgetown, TX
ESTIMATED SCHEDULE OF PROJECT
This is a four (4) year contract.
FISCAL INFORMATION
The items in this IFB will be funded out of the Distribution Center Working Capital account and charged
back to the using department.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
STRATEGIC PLAN RELATIONSHIP
The City of Denton’s Strategic Plan is an action-oriented road map that will help the City achieve its vision.
The foundation for the plan is the five long-term Key Focus Areas (KFA): Organizational Excellence;
Public Infrastructure; Economic Development; Safe, Livable, and Family-Friendly Community; and
Sustainability and Environmental Stewardship. While individual items may support multiple KFAs, this
specific City Council agenda item contributes most directly to the following KFA and goal:
Related Key Focus Area: Organizational Excellence
Related Goal: 2.3 Promote superior utility services and City facilities
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Bid Tabulation
Exhibit 3: Contract
Exhibit 4: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Laura Hermosillo at 940-349-8438.