Exhibit 1 - Agenda Information SheetCity of Denton
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: December 7, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract through the Department of Information Resources (DIR)
Cooperative Purchasing Network Contract Number DIR-TSO-3890 for technology-based conferencing
products and services, and DIR-TSO-3922 for law enforcement products, and DIR-TSO-4247 for data
storage, data communication products, and networking equipment for building maintenance and repair
supplies; providing for the expenditure of funds therefor; and providing an effective date (File 7363 –
awarded to Anixter, Inc., in the five (5) year not-to-exceed amount of $200,000.00).
INFORMATION/BACKGROUND
The City of Denton frequently uses technology-based conferencing products and services, law enforcement
products, and data communication products for a number of projects completed by: Technology Services,
Denton Municipal Electric, the Distribution Center, and various other departments.
The Department of Information Resources (DIR) Cooperative Purchasing Network establishes
competitively bid contracts that can be utilized by the State and other government agencies through a
cooperative agreement. Cooperative agreements save taxpayer dollars by leveraging the State’s volume-
buying power to drive down costs on hundreds of contracts through a streamlined cooperative purchasing
program. Based on a historical spend and future projections the recommended not to exceed (NTE) for this
contract is $200,000 for a total potential five (5) year contract.
Pricing obtained through the Department of Information Resources (DIR) Cooperative Purchasing Network
has been competitively bid and meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 28, 2020, Council approved the interlocal agreement with the Department of Information
Resources Purchasing Network (Ordinance 20-196).
RECOMMENDATION
Award a contract with Anixter, Inc., for technology-based conferencing products and services, law
enforcement products, data storage, data communication products, and networking equipment, and building
maintenance and repair supplies, in a five (5) year not-to-exceed amount of $200,000.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRINCIPAL PLACE OF BUSINESS
Anixter, Inc.
Glenview, IL
ESTIMATED SCHEDULE OF PROJECT
This is a five (5) year contract.
FISCAL INFORMATION
These products and services will be funded through the using department’s budget on an as-needed basis.
The City will only pay for services rendered and is not obligated to pay the full contract amount unless
needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Index to DIR-TSO-3890
Exhibit 3: Pricing Index to DIR-TSO-3922
Exhibit 4: Pricing Index to DIR-TSO-4247
Exhibit 5: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Christine Taylor, 940-349-7889.
Legal point of contact: Marcella Lunn at 940-349-8333.