7418 - Contract Executed
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City of Denton, Texas Contract 7418
Standard Agreement for Engineering Related Design Services
Revised Date: 9/11/18
Page 1 of 12
PROFESSIONAL SERVICES AGREEMENT
FOR CONSULTING SERVICES
FILE 7418
STATE OF TEXAS §
COUNTY OF DENTON §
THIS AGREEMENT (the “Agreement”) is made and entered into on
________________________, by and between the City of Denton, Texas, a Texas municipal
corporation, with its principal office at 215 East McKinney Street, Denton, Denton County,
Texas 76201, hereinafter called “OWNER” and Halff Associates, Inc, with its corporate office at
1201 N. Bowser Road, Richardson, TX 75081, hereinafter called “CONSULTANT,” acting
herein, by and through their duly authorized representatives.
WITNESSETH, that in consideration of the covenants and agreements herein contained,
the parties hereto do mutually agree as follows:
ARTICLE I
CONSULTANT AS INDEPENDENT CONTRACTOR
The OWNER has selected CONSULTANT on the basis of demonstrated competence and
qualifications to perform the services herein described for a fair and reasonable price pursuant to
Chapter 2254 of the Texas Government Code. The OWNER hereby contracts with the
CONSULTANT as an independent contractor and not as an employee, and as such, the OWNER
will not assert control over the day-to-day operations of the CONSULTANT. The
CONSULTANT is customarily engaged to provide services as described herein independently
and on a nonexclusive basis in the course of its business. This Agreement does not in any way
constitute a joint venture between OWNER and CONSULTANT. The CONSULTANT hereby
agrees to perform the services described herein based on the skills required for the scope of work
in connection with the Project as stated in the sections to follow, with diligence and in
accordance with the highest professional standards customarily obtained for such services in the
State of Texas. The professional services set out herein are in connection with the following
described project:
The Project shall include, without limitation, Recreation and Trails Masterplan, as
described in Exhibit A, which is on file at the purchasing office and incorporated herein
(the “Project”).
ARTICLE II
SCOPE OF BASIC SERVICES
The CONSULTANT shall perform the following services in a professional manner:
City of Denton, Texas Contract 7418
Standard Agreement for Engineering Related Design Services
Revised Date: 9/11/18
Page 2 of 12
A. The CONSULTANT shall perform all those services as necessary and as described in the
OWNER’s RFQ 7418 – Recreation and Trails Masterplan which is on file at the
purchasing office and made a part hereof as Exhibit A as if written word for word herein.
B. To perform all those services set forth in CONSULTANT’s proposal, which proposal is
attached hereto and made a part hereof as Exhibit B as if written word for word herein.
C. CONSULTANT shall perform all those services set forth in individual task orders, as
described in Exhibit B, which shall be attached to this Agreement and made a part
hereof.
D. If there is any conflict between the terms of this Agreement and the exhibits attached to
this Agreement, the terms and conditions of this Agreement will control over the terms
and conditions of the attached exhibits or task orders.
ARTICLE III
ADDITIONAL SERVICES
Additional services to be performed by the CONSULTANT, if authorized by the
OWNER, which are not included in the above-described Basic Services, may be negotiated as
needed, per rates included in Exhibit C.
A. Preparing applications and supporting documents for government grants, loans, or
planning advances and providing data for detailed applications.
B. Preparing data and reports for assistance to OWNER in preparation for hearings before
regulatory agencies, courts, arbitration panels or mediator, giving testimony, personally or
by deposition, and preparations therefore before any regulatory agency, court, arbitration
panel or mediator.
C. Assisting OWNER in preparing for, or appearing at litigation, mediation, arbitration,
dispute review boards, or other legal and/or administrative proceedings in the defense or
prosecution of claims disputes with Contractor(s).
D. Assisting OWNER in the defense or prosecution of litigation in connection with or in
addition to those services contemplated by this AGREEMENT. Such services, if any, shall
be furnished by CONSULTANT on a fee basis negotiated by the respective parties outside
of and in addition to this AGREEMENT.
E. Visits to the site in excess of the number of trips included in Exhibit B.
F. Preparing statements for invoicing or other documentation for billing other than for the
standard invoice for services attached to this professional services agreement.
City of Denton, Texas Contract 7418
Standard Agreement for Engineering Related Design Services
Revised Date: 9/11/18
Page 3 of 12
ARTICLE IV
TIME OF COMPLETION
CONSULTANT is authorized to commence work under this contract upon execution of this
AGREEMENT. CONSULTANT shall perform and complete its obligations herein in a prompt
and continuous manner, so as to not delay the completion of the Project in accordance with the
schedules as described in Exhibit B. The contract shall remain effective for a period which may
reasonably be required for the completion of the Project, acceptance by an authorized
representative of the OWNER, exhaustion of authorized funds, or termination as provided in this
Agreement, whichever occurs first.
ARTICLE V
COMPENSATION
A. COMPENSATION TERMS:
1. “Subcontract Expense” is defined as expenses incurred by the CONSULTANT in
employment of others in outside firms for services related to this agreement.
2. “Direct Non-Labor Expense” is defined as that expense for any assignment
incurred by the CONSULTANT for supplies, transportation and equipment,
travel, communications, subsistence, and lodging away from home, and similar
incidental expenses in connection with that assignment.
B. BILLING AND PAYMENT: For and in consideration of the professional services to be
performed by the CONSULTANT herein, the OWNER agrees to pay, based on the cost
estimate detail at an hourly rate shown in Exhibit C which is attached hereto and made a
part of this Agreement as if written word for word herein, a total fee, including
reimbursement for direct non-labor expenses not to exceed $186,651.
Partial payments to the CONSULTANT will be made on the basis of detailed monthly
statements rendered to and approved by the OWNER through its City Manager or his
designee; however, under no circumstances shall any monthly statement for services
exceed the value of the work performed at the time a statement is rendered.
Nothing contained in this Article shall require the OWNER to pay for any work which is
unsatisfactory, as reasonably determined by the City Manager or his designee, or which is
not submitted in compliance with the terms of this Agreement. The OWNER shall not be
required to make any payments to the CONSULTANT when the CONSULTANT is in
default under this Agreement.
It is specifically understood and agreed that the CONSULTANT shall not be authorized
to undertake any work pursuant to this Agreement which would require additional
payments by the OWNER for any charge, expense, or reimbursement above the
maximum not to exceed fee as stated, without first having obtained written authorization
from the OWNER. The CONSULTANT shall not proceed to perform the services listed
in Article III “Additional Services,” without obtaining prior written authorization from
the OWNER.
City of Denton, Texas Contract 7418
Standard Agreement for Engineering Related Design Services
Revised Date: 9/11/18
Page 4 of 12
C. ADDITIONAL SERVICES: For additional services authorized in writing by the
OWNER in Article III, the CONSULTANT shall be paid based on the Schedule of
Charges at an hourly rate shown in Exhibit C. Payments for additional services shall be
due and payable upon submission by the CONSULTANT and approval by the City staff,
and shall be in accordance with subsection B hereof. Statements shall not be submitted
more frequently than monthly.
D. PAYMENT: If the OWNER fails to make payments due the CONSULTANT for
services and expenses within thirty (30) days after receipt of the CONSULTANT’s
undisputed statement thereof, the amounts due the CONSULTANT will be paid interest
in accordance with the Texas Government Code 2251.025. Additionally, the
CONSULTANT may, after giving seven (7) days’ written notice to the OWNER,
suspend services under this Agreement until the CONSULTANT has been paid in full all
amounts due for services, expenses, and charges. Nothing herein shall require the
OWNER to pay the late charge if the OWNER reasonably determines that the work is
unsatisfactory, in accordance with this Article V, “Compensation,” there is a bona fide
dispute concerning the amount due, or the invoice was not mailed to the address or in the
form as described in this Agreement. The OWNER will notify CONSULTANT of any
disputes within twenty-one (21) days of receipt of the invoice.
E. Invoices shall be sent directly to the City of Denton Accounts Payable Department, 215
E McKinney St, Denton, TX, 76201-4299. A pro-forma invoice shall be sent to the
contract administrator. It is the intention of the City of Denton to make payment on
completed orders within thirty days after receipt of invoice or items; whichever is later,
unless unusual circumstances arise. Invoices must be fully documented as to labor,
materials, and equipment provided, if applicable, and must reference the City of
Denton Purchase Order Number in order to be processed. No payments shall be
made on invoices not listing a Purchase Order Number.
ARTICLE VI
OBSERVATION AND REVIEW OF THE WORK
The CONSULTANT will exercise reasonable care and due diligence in discovering and
promptly reporting to the OWNER any defects or deficiencies in the work of the
CONSULTANT or any subcontractors or subconsultants.
ARTICLE VII
OWNERSHIP OF DOCUMENTS
All documents prepared or furnished by the CONSULTANT (and CONSULTANT’s
subcontractors or subconsultants) pursuant to this Agreement are instruments of service, and
shall become the property of the OWNER upon the termination of this Agreement. The
CONSULTANT is entitled to retain copies of all such documents. The documents prepared and
furnished by the CONSULTANT are intended only to be applicable to this Project, and
OWNER’s use of these documents in other projects shall be at OWNER’s sole risk and expense.
In the event the OWNER uses any of the information or materials developed pursuant to this
City of Denton, Texas Contract 7418
Standard Agreement for Engineering Related Design Services
Revised Date: 9/11/18
Page 5 of 12
Agreement in another project or for other purposes than specified herein, CONSULTANT is
released from any and all liability relating to their use in that project.
ARTICLE VIII
INDEMNITY AGREEMENT
THE CONSULTANT SHALL INDEMNIFY AND SAVE AND HOLD HARMLESS
THE OWNER AND ITS OFFICERS, OFFICIALS, AGENTS, AND EMPLOYEES FROM
AND AGAINST ANY AND ALL LIABILITY, CLAIMS, DEMANDS, DAMAGES,
LOSSES, AND EXPENSES, INCLUDING, BUT NOT LIMITED TO COURT COSTS
AND REASONABLE ATTORNEY FEES ASSERTED AGAINST OR INCURRED BY
THE OWNER, AND INCLUDING, WITHOUT LIMITATION, DAMAGES FOR
BODILY AND PERSONAL INJURY, DEATH AND PROPERTY DAMAGE,
RESULTING FROM THE NEGLIGENT ACTS OR OMISSIONS OF THE
CONSULTANT OR ITS OFFICERS, SHAREHOLDERS, AGENTS, OR EMPLOYEES
INCIDENTAL TO, RELATED TO, AND IN THE EXECUTION, OPERATION, OR
PERFORMANCE OF THIS AGREEMENT.
Nothing in this Agreement shall be construed to create a liability to any person who is not
a party to this Agreement, and nothing herein shall waive any of the parties’ defenses, both at
law or equity, to any claim, cause of action, or litigation filed by anyone not a party to this
Agreement, including the defense of governmental immunity, which defenses are hereby
expressly reserved.
ARTICLE IX
INSURANCE
During the performance of the services under this Agreement, CONSULTANT
shall maintain insurance in compliance with the requirements of Exhibit D which is
attached hereto and made a part of this Agreement as if written word for word herein.
ARTICLE X
ALTERNATIVE DISPUTE RESOLUTION
The parties may agree to settle any disputes under this Agreement by submitting the
dispute to mediation with each party bearing its own costs of mediation. No mediation arising
out of or relating to this Agreement, involving one party’s disagreement may include the other
party to the disagreement without the other’s approval. Mediation will not be a condition
precedent to suit.
ARTICLE XI
TERMINATION OF AGREEMENT
A. Notwithstanding any other provision of this Agreement, either party may terminate by
giving thirty (30) days’ advance written notice to the other party.
B. This Agreement may be terminated in whole or in part in the event of either party
substantially failing to fulfill its obligations under this Agreement. No such termination
City of Denton, Texas Contract 7418
Standard Agreement for Engineering Related Design Services
Revised Date: 9/11/18
Page 6 of 12
will be affected unless the other party is given (1) written notice (delivered by certified
mail, return receipt requested) of intent to terminate and setting forth the reasons
specifying the non-performance, and not less than fifteen (15) calendar days to cure the
failure; and (2) an opportunity for consultation with the terminating party prior to
termination.
C. If the Agreement is terminated prior to completion of the services to be provided
hereunder, CONSULTANT shall immediately cease all services and shall render a final
bill for services to the OWNER within thirty (30) days after the date of termination. The
OWNER shall pay CONSULTANT for all services properly rendered and satisfactorily
performed and for reimbursable expenses to termination incurred prior to the date of
termination, in accordance with Article V “Compensation.” Should the OWNER
subsequently contract with a new consultant for the continuation of services on the
Project, CONSULTANT shall cooperate in providing information. The CONSULTANT
shall turn over all documents prepared or furnished by CONSULTANT pursuant to this
Agreement to the OWNER on or before the date of termination, but may maintain copies
of such documents for its use.
ARTICLE XII
RESPONSIBILITY FOR CLAIMS AND LIABILITIES
Approval by the OWNER shall not constitute, nor be deemed a release of the
responsibility and liability of the CONSULTANT, its employees, associates, agents,
subcontractors, and subconsultants for the accuracy and competency of their designs or other
work; nor shall such approval be deemed to be an assumption of such responsibility by the
OWNER for any defect in the design or other work prepared by the CONSULTANT, its
employees, subcontractors, agents, and consultants.
ARTICLE XIII
NOTICES
All notices, communications, and reports required or permitted under this Agreement
shall be personally delivered or mailed to the respective parties by depositing same in the United
States mail to the address shown below, certified mail, return receipt requested, unless otherwise
specified herein. Mailed notices shall be deemed communicated as of three (3) days’ mailing:
To CONSULTANT: To OWNER:
Halff Associates, Inc. City of Denton
Lenny Hughes, PLA Purchasing Manager –File 7418
1201 N. Bowser Road 901B Texas Street
Richardson, TX 75081 Denton, Texas 76201
All notices shall be deemed effective upon receipt by the party to whom such notice is
given, or within three (3) days’ mailing.
ARTICLE XIV
ENTIRE AGREEMENT
City of Denton, Texas Contract 7418
Standard Agreement for Engineering Related Design Services
Revised Date: 9/11/18
Page 7 of 12
This Agreement and related exhibits constitute the complete and final expression of this
Agreement of the parties, and is intended as a complete and exclusive statement of the terms of
their agreements, and supersedes all prior contemporaneous offers, promises, representations,
negotiations, discussions, communications, and agreements which may have been made in
connection with the subject matter hereof.
ARTICLE XV
SEVERABILITY
If any provision of this Agreement is found or deemed by a court of competent
jurisdiction to be invalid or unenforceable, it shall be considered severable from the remainder of
this Agreement and shall not cause the remainder to be invalid or unenforceable. In such event,
the parties shall reform this Agreement to replace such stricken provision with a valid and
enforceable provision which comes as close as possible to expressing the intention of the stricken
provision.
ARTICLE XVI
COMPLIANCE WITH LAWS
The CONSULTANT shall comply with all federal, state, and local laws, rules,
regulations, and ordinances applicable to the work covered hereunder as those laws may now
read or hereinafter be amended.
ARTICLE XVII
DISCRIMINATION PROHIBITED
In performing the services required hereunder, the CONSULTANT shall not discriminate
against any person on the basis of race, color, religion, sex, sexual orientation, national origin or
ancestry, age, or physical handicap.
ARTICLE XVIII
PERSONNEL
A. The CONSULTANT represents that it has or will secure, at its own expense, all
personnel required to perform all the services required under this Agreement. Such
personnel shall not be employees or officers of, or have any contractual relations with the
OWNER. CONSULTANT shall inform the OWNER of any conflict of interest or
potential conflict of interest that may arise during the term of this Agreement.
B. All services required hereunder will be performed by the CONSULTANT or under its
supervision. All personnel engaged in work shall be qualified, and shall be authorized
and permitted under state and local laws to perform such services.
ARTICLE XIX
ASSIGNABILITY
The CONSULTANT acknowledges that this Agreement is based on the demonstrated
competence and specific qualifications of the CONSULTANT and is therefore personal as to the
City of Denton, Texas Contract 7418
Standard Agreement for Engineering Related Design Services
Revised Date: 9/11/18
Page 8 of 12
CONSULTANT. Therefore, the CONSULTANT shall not assign any interest in this Agreement,
and shall not transfer any interest in this Agreement (whether by assignment, novation, or
otherwise) without the prior written consent of the OWNER.
ARTICLE XX
MODIFICATION
No waiver or modification of this Agreement or of any covenant, condition, or limitation
herein contained shall be valid unless in writing and duly executed by the party to be charged
therewith, and no evidence of any waiver or modification shall be offered or received in evidence
in any proceeding arising between the parties hereto out of or affecting this Agreement, or the
rights or obligations of the parties hereunder, and unless such waiver or modification is in
writing and duly executed; and the parties further agree that the provisions of this section will not
be waived unless as set forth herein.
ARTICLE XXI
MISCELLANEOUS
A. The following exhibits are attached to and made a part of this Agreement:
Exhibit A – RFQ 7418 – Recreation and Trails Masterplan (on file at the purchasing
office)
Exhibit B – Consultant’s Scope of Services Offer and Project Schedule
Exhibit C – Consultant’s Compensation Rate Sheet
Exhibit D – Consultant’s Insurance Requirements
What is called for by one exhibit shall be as binding as if called for by all. In the event of
an inconsistency or conflict in this Agreement and any of the provisions of the exhibits,
the inconsistency or conflict shall be resolved by giving precedence first to this
Agreement then to the exhibits in the order in which they are listed above.
B. This Agreement shall be governed by, construed, and enforced in accordance with, and
subject to, the laws of the State of Texas or federal law, where applicable, without regard
to the conflict of law principles of any jurisdiction. In the event there shall be any dispute
arising out of the terms and conditions of, or in connection with, this Agreement, the
party seeking relief shall submit such dispute to the District Courts of Denton County or
if federal diversity or subject matter jurisdiction exists, to the United States District Court
for the Eastern District of Texas-Sherman Division.
C. For the purpose of this Agreement, the key persons who will perform most of the work
hereunder shall be Lenny Hughes. However, nothing herein shall limit CONSULTANT
from using other equally qualified and competent members of its firm to perform the
services required herein.
D. CONSULTANT shall commence, carry on, and complete any and all projects with all
applicable dispatch, in a sound, economical, and efficient manner and in accordance with
the provisions hereof. In accomplishing the projects, CONSULTANT shall take such
City of Denton, Texas Contract 7418
Standard Agreement for Engineering Related Design Services
Revised Date: 9/11/18
Page 9 of 12
steps as are appropriate to ensure that the work involved is properly coordinated with
related work being carried on by the OWNER.
E. The OWNER shall assist the CONSULTANT by placing at the CONSULTANT’s
disposal all available information pertinent to the Project, including previous reports, any
other data relative to the Project, and arranging for the access thereto, and make all
provisions for the CONSULTANT to enter in or upon public and private property as
required for the CONSULTANT to perform services under this Agreement.
F. The captions of this Agreement are for informational purposes only, and shall not in any
way affect the substantive terms or conditions of this Agreement.
G. The parties agree to transact business electronically. Any statutory requirements that
certain terms be in writing will be satisfied using electronic documents and signing.
Electronic signing of this document will be deemed an original for all legal purposes.
ARTICLE XXII
INDEPENDENT CONTRACTOR
CONSULTANT shall provide services to OWNER as an independent contractor, not as
an employee of the OWNER. CONSULTANT shall not have or claim any right arising from
employee status.
ARTICLE XXIII
RIGHT TO AUDIT
The OWNER shall have the right to audit and make copies of the books, records and
computations pertaining to this agreement. The CONTRACTOR shall retain such books,
records, documents and other evidence pertaining to this agreement during the contract period
and five years thereafter, except if an audit is in progress or audit findings are yet unresolved, in
which case records shall be kept until all audit tasks are completed and resolved. These books,
records, documents and other evidence shall be available, within 10 business days of written
request. Further, the CONTRACTOR shall also require all Subcontractors, material suppliers,
and other payees to retain all books, records, documents and other evidence pertaining to this
agreement, and to allow the OWNER similar access to those documents. All books and records
will be made available within a 50 mile radius of the City of Denton. The cost of the audit will
be borne by the OWNER unless the audit reveals an overpayment of 1% or greater. If an
overpayment of 1% or greater occurs, the reasonable cost of the audit, including any travel costs,
must be borne by the CONTRACTOR which must be payable within five business days of
receipt of an invoice.
Failure to comply with the provisions of this section shall be a material breach of this contract
and shall constitute, in the OWNER’S sole discretion, grounds for termination thereof. Each of
City of Denton, Texas Contract 7418
Standard Agreement for Engineering Related Design Services
Revised Date: 9/11/18
Page 10 of 12
the terms "books", "records", "documents" and "other evidence", as used above, shall be
construed to include drafts and electronic files, even if such drafts or electronic files are
subsequently used to generate or prepare a final printed document.
ARTICLE XXIV
Prohibition On Contracts With Companies Boycotting Israel
Supplier acknowledges that in accordance with Chapter 2270 of the Texas Government Code,
City is prohibited from entering into a contract with a company for goods or services unless the
contract contains a written verification from the company that it: (1) does not boycott Israel; and
(2) will not boycott Israel during the term of the contract. The terms “boycott Israel” and
“company” shall have the meanings ascribed to those terms in Section 808.001 of the Texas
Government Code. By signing this agreement, Supplier certifies that Supplier’s signature
provides written verification to the City that Supplier: (1) does not boycott Israel; and (2) will
not boycott Israel during the term of the agreement. Failure to meet or maintain the
requirements under this provision will be considered a material breach.
ARTICLE XXV
Prohibition On Contracts With Companies Doing Business with Iran, Sudan, or a
Foreign Terrorist Organization
Section 2252 of the Texas Government Code restricts CITY from contracting with companies
that do business with Iran, Sudan, or a foreign terrorist organization. By signing this agreement,
Supplier certifies that Supplier’s signature provides written verification to the City that
Supplier, pursuant to Chapter 2252, is not ineligible to enter into this agreement and will not
become ineligible to receive payments under this agreement by doing business with Iran,
Sudan, or a foreign terrorist organization. Failure to meet or maintain the requirements under
this provision will be considered a material breach.
City of Denton, Texas Contract 7418
Standard Agreement for Engineering Related Design Services
Revised Date: 9/11/18
Page 11 of 12
ARTICLE XXVI
CERTIFICATE OF INTERESTED PARTIES ELECTRONIC FILING
In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the
Government Code. The law states that the City may not enter into this contract unless the
Contractor submits a disclosure of interested parties (Form 1295) to the City at the time the
Contractor submits the signed contract. The Texas Ethics Commission has adopted rules
requiring the business entity to file Form 1295 electronically with the Commission.
Contractor will be required to furnish a Certificate of Interest Parties before the contract is
awarded, in accordance with Government Code 2252.908.
The contractor shall:
1. Log onto the State Ethics Commission Website at :
https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm
2. Register utilizing the tutorial provided by the State
3. Print a copy of the completed Form 1295
4. Enter the Certificate Number on page 2 of this contract.
5. Complete and sign the Form 1295
6. Email the form to purchasing@cityofdenton.com with the contract number in the subject
line. (EX: Contract 1234 – Form 1295)
The OWNER must acknowledge the receipt of the filed Form 1295 not later than the 30th day
after Council award. Once a Form 1295 is acknowledged, it will be posted to the Texas Ethics
Commission’s website within seven business days.
ARTICLE XXVII
PROHIBITION AGAINST PERSONAL INTEREST IN CONTRACTS
No officer, employee, independent consultant, or elected official of the City who is involved in
the development, evaluation, or decision-making process of the performance of any solicitation
shall have a financial interest, direct or indirect, in the Contract resulting from that solicitation as
defined in the City’s Ethic Ordinance 18-757 and in the City Charter chapter 2 article XI(Ethics).
Any willful violation of this section shall constitute impropriety in office, and any officer or
employee guilty thereof shall be subject to disciplinary action up to and including dismissal. Any
violation of this provision, with the knowledge, expressed or implied, of the Contractor shall
render the Contract voidable by the City. The Contractor shall complete and submit the City’s
Conflict of Interest Questionnaire.
City of Denton, Texas Contract 7418
Standard Agreement for Engineering Related Design Services
Revised Date: 9/11/18
Page 12 of 12
IN WITNESS HEREOF, the City of Denton, Texas has caused this Agreement to be
executed by its duly authorized City Manager, and CONSULTANT has executed this Agreement
through its duly authorized undersigned officer on this date______________________.
THIS AGREEMENT HAS BEEN CITY OF DENTON, TX
BOTH REVIEWED AND APPROVED “OWNER”
as to financial and operational
obligations and business terms.
______________________ ___________________ ______________________________
SIGNATURE PRINTED NAME TODD HILEMAN, CITY MANGER
ATTEST:
__________________________________________ CITY SECRETARY
TITLE
__________________________________________ BY: __________________________
DEPARTMENT
APPROVED AS TO LEAGAL FORM: HALFF ASSOCIATES, INC.
AARON LEAL, CITY ATTORNEY A TEXAS CORPORATION
“CONSULTANT”
BY: _______________________________________
______________________________
BY: LENNY HUGHES, PLA
ITS: VICE PRESIDENT
______________________________
TEXAS ETHICS COMMISION
CERTIFICATE NUMBER
CITY OF DENTON
PARKS, RECREATION, AND TRAILS SYSTEM MASTER PLAN
SCOPE OF SERVICES OCTOBER 27, 2020
1201 N. Bowser
Richardson, TX 75081
(214) 346-6200
Page 1 of 15
EXHIBIT 'B'
SCOPE OF SERVICES
City of Denton
Parks, Recreation and Trails System Master Plan
Halff Associates Inc. (Halff) shall provide planning services to the City of Denton (City) that result in a Parks,
Recreation, and Trails System Master Plan to guide the development of future parks, recreation, and trail
priorities over the next ten years. The resulting master plan will include an implementation action plan that
prioritizes projects over the next five and ten years. The development of the master plan will build upon
previous efforts by City of Denton staff to prepare key elements of the master plan process.
Key Halff team project staff assigned to this effort include:
Lenny Hughes, PLA – Project Manager
Kendall Howard, AICP – Deputy Project Manager
Tim May, PLA – QA/QC Manager
Sub-Consultant Firms:
Pros Consulting
Michael Svetz, Principal
Planning Assumptions
The scope of services for this proposal has been prepared using the following assumptions as a basis for its
preparation:
1. The City of Denton will be referred to as City in this document, and the member consulting firms
will be individually or collectively referred to as Halff. Halff Associates, Inc. will serve as the
prime firm, and subcontracting firms may include, and PROS Consulting.
2. The project planning area will encompass the existing Denton City Limits and the City’s statutory
extraterritorial jurisdiction (ETJ).
3. The City will appoint a contact person to work with Halff to act as an intermediary between City
staff, City Council, the Master Plan Focus Group, the Parks, Recreation & Beautification Board,
outside consultants, and other City, county and state government staff persons as required. Halff
will take direction from the City’s Project Administrator.
4. The City of Denton will coordinate facilities, refreshments, and advertising for all stakeholder
group and public meetings.
5. Reference to “meetings” in the scope of services indicates in-person or virtual meeting formats.
Format will be determined when meetings are scheduled.
CITY OF DENTON
PARKS, RECREATION, AND TRAILS SYSTEM MASTER PLAN
SCOPE OF SERVICES OCTOBER 27, 2020
1201 N. Bowser
Richardson, TX 75081
(214) 346-6200
Page 2 of 15
6. The City will be responsible for advertising for all meetings and announcements. This includes
outreach via the City’s existing social media channels (e.g., Facebook, Twitter, Next Door, etc.).
7. The City will commit the necessary resources to prepare adequately for the promotion of citizen
participation in, and media coverage of, key community involvement meetings. The city might
consider inviting other community organizations to co-sponsor or “co-host” such key events and
provide further logistical support.
8. The City will provide information from all previous planning studies and master plans that may
have an effect on the outcome of this planning effort. This information will be provided in digital
format when possible and available. If no digital information is available, the City will create a
reproduction, wherever possible, that will not have to be returned at the conclusion of the project.
Prompt compilation and delivery of these documents to Halff is an essential prerequisite for the
initiation of work and timely forward progress on individual tasks and deliverables.
9. The base scope of services is based on our understanding of the current status of the park master
plan effort. Prompt delivery of all the previously compiled information and assessments is critical
to ensure timely development of the master plan.
10. Input and feedback derived from the public engagement process will be assessed and incorporated
into the various plan elements rather than compiled as stand-alone documents.
11. Expenses incurred by the consultant team, such as mileage, materials, food, etc., are integrated
into the Base Plan cost in the scope of services. Additional printing or publication expenses will
be an additional cost.
12. Tasks prepared as part of this planning effort may occur concurrently where appropriate, or in
some cases may deviate from the sequence shown in this Scope of Services document.
CITY OF DENTON
PARKS, RECREATION, AND TRAILS SYSTEM MASTER PLAN
SCOPE OF SERVICES OCTOBER 27, 2020
1201 N. Bowser
Richardson, TX 75081
(214) 346-6200
Page 3 of 15
BASE SCOPE OF SERVICES
PHASE 1 COMMUNITY UNDERSTANDING (DISCOVER)
1.1 PROJECT MANAGEMENT
The Halff Project Manager will coordinate internal and sub-consultant team members; maintain the
project schedule; and be available for phone or email discussions to address client needs. Halff
will provide monthly project update memos via e-mail to the client. At the outset of the plan process
Halff will also schedule bi-weekly coordination calls with the client to discuss schedule, status of
deliverables, and outstanding needs.
Product: Monthly project update memos delivered via e-mail.
Total number of meetings: Bi-weekly coordination calls.
Items Provided by City of Denton: Review of project update memos.
1.2 PROJECT INITIATION MEETING
Halff will arrange an in-person meeting with appropriate City staff as designated by the City. Key
Planning Team members from Halff and participating firms will attend. This meeting will
accomplish several pre-planning objectives:
A. Orientation. The City of Denton and the primary Halff team will become familiar with the
project team structure and organization and arrive at a complete understanding of the roles and
responsibilities of all project participants.
B. Review of Key Issues. Key issues to be addressed during the course of the work will be
reviewed with staff and team members.
C. Schedule. Review contract schedule and establish key milestone dates.
D. Information exchange. Discuss documentation needs and receive information as available.
Halff will provide a list of required information in advance of this meeting.
Product: Halff shall prepare meeting agenda, initial exhibits to aid discussion, a list of needed
informational items and data, and meeting notes.
Total number of meetings: One (01) in-person kick-off meeting.
Items Provided by City of Denton: City shall recommend staff to attend and provide data as required
to begin the planning process.
1.3 PARK, RECREATION, AND TRAIL FACILITY TOUR
As a follow-up to the kick-off meeting, Halff, together with staff will participate in a two-day tour of
representative parks, recreation, and trail facilities identified by the City in order to gain a thorough
understanding of issues as identified by the City.
Product: Halff shall apply information and understanding gained in follow-up tasks.
Total number of meetings: Two (02) day tour of the city.
Items Provided by City of Denton: The City shall arrange for a vehicle and serve as guide for the
duration of the city tour.
1.4 REVIEW OF EXISTING PLAN MATERIALS
Halff will review the information previously compiled for the parks master plan effort, including
the following information:
CITY OF DENTON
PARKS, RECREATION, AND TRAILS SYSTEM MASTER PLAN
SCOPE OF SERVICES OCTOBER 27, 2020
1201 N. Bowser
Richardson, TX 75081
(214) 346-6200
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x Draft parks master plan
x Draft trails chapter
x Parks Design Guidelines and Standards
x Community engagement results
Halff will also review previously completed studies relevant to this effort, including:
x Indoor Recreation Study (2019)
x Park Strategic Plan
x Trails Master Plan (2020)
x Urban Forestry Master Plan (2020)
x Comprehensive Plan 2030
x Aquatic Study
Halff and City staff will participate in a work session to review the draft plan materials and come
to a consensus about what does and doesn’t need to be updated moving forward.
Product: Halff shall apply information and understanding gained in follow-up tasks.
Total number of meetings: One (01) meeting to review the existing materials.
Items Provided by City of Denton: The City shall provide all of the existing materials and participate
in a work session with the Halff team.
1.5 BASE MAPPING
Halff shall prepare base mapping that is comprehensive and sufficiently detailed for the project. Halff
shall prepare the base mapping in a digital form for future use by the City (through incorporation of
existing City digital base mapping files). GIS data, digital aerial photographs, and/or PDF illustrations
obtained from the City will be used as the base information for the regional, citywide and neighborhood
level maps which shall include:
x Regional level – Including all areas in the City, ETJ, as well as relationship to surrounding
cities.
x City-wide level – Including study limits/sectors established by prior park master plans and
other pertinent sectors as provided by the City of Denton in digital format.
All mapping that is distributed in an illustrative format will be in PDF graphic file formats.
Product: Halff shall prepare base regional and city-wide maps with information readily available.
Except as stated herein, Halff is not responsible for digitizing, increasing the accuracy and precision,
or otherwise improving data received from the City.
Number of meetings: None.
Items Provided by City of Denton: The City shall provide digital copies (as available), of most recent
City mapping as specified in the data request form in GIS shapefile or geodatabase format and shall
help facilitate the coordination of acquiring similar data from adjacent cities.
1.6 UPDATE APPLICABLE COMMUNITY CONTEXT INFORMATION
Halff will review the previously compiled community context information and make updates where
applicable to include the latest demographic data (using American Community Survey 5-Year
Estimates information) and any updates to the park system inventory information. Halff will format
the existing and updated information into a highly graphic, easily interpreted chapter for the final
CITY OF DENTON
PARKS, RECREATION, AND TRAILS SYSTEM MASTER PLAN
SCOPE OF SERVICES OCTOBER 27, 2020
1201 N. Bowser
Richardson, TX 75081
(214) 346-6200
Page 5 of 15
master plan document.
Product: Formatted community context chapter of master plan document.
Total number of meetings: None.
Items Provided by City of Denton: The City shall provide Halff with the latest park system inventory
information.
PHASE 2 COMMUNITY ENGAGEMENT (DISCOVER)
2.1 MASTER PLAN FOCUS GROUP MEETINGS
The Master Plan Focus Group is intended to guide the outcome of this project, provide intermediary
reviews of concepts and broad recommendations, and help ensure the plan aligns with the goals of
the community. The Master Plan Focus Group should be comprised of 10-15 key stakeholders that
have an interest in parks and recreation in Denton. A total of three meetings with the Master Plan
Focus Group will be held during the plan process:
x Meeting 1, Introduction: At the introduction meeting, the focus will be on confirming the
plan vision and goals and discussing how preferences may have changed since the master
plan efforts first began.
x Meeting 2, Assessment Review: At the mid-point meeting of the Focus Group, the project
team will present the findings from the public engagement and needs assessment and
discuss potential recommendations with the group.
x Meeting 3, Final Review: At the final meeting of the Focus Group, the project team will
present the draft plan recommendations and seek feedback.
Product: Meeting materials and summary.
Total number of meetings: Three (03) in-person meetings of the Master Plan Focus Group.
Items Provided by City of Denton: The City shall assemble the Focus Group, invite members, and
secure the meeting space.
2.2 INTERDEPARTMENTAL STAFF REVIEW GROUP MEETINGS
An interdepartmental staff group made up of parks and recreation staff as well as key personnel from
other departments that may impact or be impacted by the master plan will be established. The group
will meet a total of three (03) times throughout the plan process to discuss needs and opportunities and
to review the draft strategies.
x Meeting 1, Introduction: At the introduction meeting, the focus will be on discussing
existing conditions and future department efforts that may impact the parks and recreation
system or needs.
x Meeting 2, Assessment Review: At the mid-point meeting, the project team will present the
findings from the public engagement and needs assessment results.
x Meeting 3, Review of Recommendations: At the final meeting, the project team will present
the draft plan recommendations and seek feedback.
Product: Meeting materials and summary.
CITY OF DENTON
PARKS, RECREATION, AND TRAILS SYSTEM MASTER PLAN
SCOPE OF SERVICES OCTOBER 27, 2020
1201 N. Bowser
Richardson, TX 75081
(214) 346-6200
Page 6 of 15
Total number of meetings: Three (03) in-person meetings of the Interdepartmental Staff Review
Group.
Items Provided by City of Denton: The City shall set up the meeting, invite attendees, and secure the
meeting space.
2.3 ELECTED AND APPOINTED OFFICIALS BRIEFINGS
Halff will conduct two briefings with the Parks, Recreation & Beautification Board as part of the
plan process to get their feedback and ensure they remain up to date on the plan development.
x Meeting 1, Visioning: At the initial briefing, the focus will be on confirming the plan
vision and goals and discussing how preferences may have changed since the master plan
efforts began.
x Meeting 2, Review: At the second briefing, the project team will present the public
engagement and needs assessment findings as well as preliminary recommendations.
The updated master plan will also be presented to the Board for a public hearing (see Task 6.2) as
well as the City Council.
Product: Meeting materials and summary.
Total number of meetings: Two (02) briefings to the Parks, Recreation & Beautification Board.
Items Provided by City of Denton: The City shall coordinate the agenda with the Board.
2.4 PUBLIC MEETINGS
Halff will coordinate two virtual public meetings during the plan process; the first will be at the
beginning of the process to confirm the community vision for the master plan and the second will
be at the end of the process to present the draft plan recommendations for public feedback. Both
meetings will be held via a virtual presentation (e.g. Zoom) and in addition,
all public meeting materials will be posted on the project website (Task 2.7) so residents can
participate remotely.
Product: Halff shall prepare advertisements, presentations, exhibits, and graphic boards for meetings.
Halff will also compile and summarize the input from each meeting.
Total number of meetings: Two virtual public meetings.
Items Provided by City of Denton: The City shall establish location and time for meetings; issue
invitations and publicize meetings; and attend meetings as desired or appropriate.
2.5 COMMUNITY SURVEY
Halff will prepare an abbreviated community survey to determine how parks and recreation needs
and desires have changed since the master plan process has started and since the COVID-19
pandemic began. The survey will also focus on prioritizing already identified needs.
Review Findings of Previous Survey and Identify Gaps. Before the updated survey questions
are developed, Halff will first review the findings of the previous needs assessment survey and
identify any potential gaps in the questions and resulting information. This will help prioritize
which questions to ask for the updated community survey.
CITY OF DENTON
PARKS, RECREATION, AND TRAILS SYSTEM MASTER PLAN
SCOPE OF SERVICES OCTOBER 27, 2020
1201 N. Bowser
Richardson, TX 75081
(214) 346-6200
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Administering the Updated Survey.
Abbreviated Online Survey: Halff will create and deliver a unique SurveyMonkey link that can be
used to market the survey to the general public and will leave the link active and open until the
desired number of surveys is completed. Once the survey is closed, Halff will develop a brief
powerpoint summary of key findings.
Product: Community survey development, administration, and summary of results.
Total number of meetings: One (01) conference call to review the draft questions.
Items Provided by City of Denton: The City shall review the draft question and advertise the survey
on the project website and other appropriate media channels.
2.6 REFINED GOALS AND OBJECTIVES
Halff will first participate in a work session with staff to review the previously identified goals and
actions. As a result of the additional community engagement efforts, Halff will propose an
overarching plan vision and associated refined goals and objectives for the plan. The updated goals
and objectives will be reviewed by staff and the Focus Group at Meeting #2 (see Task 2.1).
Product: Draft and final master plan goals and objectives.
Total number of meetings: None.
Items Provided by City of Denton: The City shall review the draft master plan goals and objectives
and provide comments.
2.7 PROJECT WEBSITE
Halff will provide content (including news blasts, draft documents) to keep the already established
master plan project website up to date. The website will continue to be maintained by the City of
Denton’s Public Information Office.
Product: Content for project website.
Total number of meetings: None.
Items Provided by City of Denton: The City shall review and post the content provided by Halff on
the project website.
PHASE 3 NEEDS ASSESSMENT (ANALYZE)
3.1 PARK CONDITIONS ASSESSMENT
The Halff Team will conduct park condition audits for up to ten (10) parks in the City. The parks
should be representative of different types of parks found in Denton and will incorporate numerical
rankings for various conditions. Composite conditions scores will be applied to each park to
determine where facility replacement, rehabilitation, or reconstruction is most warranted.
Product: Halff shall compile and summarize the input from the ten (10) park audits.
Total number of meetings: None.
Items Provided by City of Denton: The City shall review the park conditions assessment material
compiled by the Halff team.
CITY OF DENTON
PARKS, RECREATION, AND TRAILS SYSTEM MASTER PLAN
SCOPE OF SERVICES OCTOBER 27, 2020
1201 N. Bowser
Richardson, TX 75081
(214) 346-6200
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3.2 PARKS LEVEL OF SERVICE REVIEW
Halff will review the currently compiled level of service summary information in the draft
master plan report and make updates where necessary using NRPA standards and a comparison
to benchmark communities.
Halff will also prepare a series of park service area maps for each park type depicting the
typical service area. This will aid in identifying areas that are not well-served by existing parks.
Product: Updated park LOS tables where applicable; park service area maps by park type.
Total number of meetings: None.
Items Provided by City of Denton: Review of updated LOS information.
3.3 UPDATE DRAFT PLAN NEEDS ASSESSMENT
Halff will review the existing needs assessment previously prepared for the draft master plan. Halff
will make updates to the needs assessment based on the updated engagement efforts, comparison
to benchmark communities, and the findings from Tasks 3.1 – 3.2. This task will also include
incorporating a high-level needs assessment summary associated with the trails plan and indoor
recreation study that were previously conducted.
Product: Updated needs assessment section for the master plan report.
Total number of meetings: One (01) meeting with staff to review the updated needs assessment
section of the report.
Items Provided by City of Denton: The City shall review and provide feedback on the updated needs
assessment summary.
PHASE 4 PARKS, RECREATION, AND TRAILS SYSTEM (CREATE)
4.1 PARK & OPEN SPACE SYSTEM STRATEGIES
Based on the current and anticipated growth in the City, Halff shall consider and provide
recommendations to address the specific parks and open space needs and goals identified in Phase
3. These strategies will generally be categorized as follows:
x Land Acquisition;
x Park & Facility Development;
x Park Improvements; and
x Policy Related Recommendations.
Product: Draft parks and open space system strategies in text, chart, and map form.
Total number of meetings: None.
Items Provided by City of Denton: The City shall review the draft recommendations.
4.2 INDOOR RECREATION FACILITY STRATEGY REVIEW & FORMATTING
Halff shall review the 2019 Indoor Recreation Vision & Strategy and associated cost recovery
findings and make any necessary adjustments to the recommendations. Halff shall also format the
recommendations into the master plan report.
Based on the current and anticipated growth in Denton, Halff will also make short and long-term
CITY OF DENTON
PARKS, RECREATION, AND TRAILS SYSTEM MASTER PLAN
SCOPE OF SERVICES OCTOBER 27, 2020
1201 N. Bowser
Richardson, TX 75081
(214) 346-6200
Page 9 of 15
recommendations for future aquatic facilities, including programming needs for future facilities,
preferred location for future facilities, and criteria for ranking improvements.
Product: Formatted recreation chapter and draft aquatic strategies.
Total number of meetings: None.
Items Provided by City of Denton: The City shall review the draft chapter information.
4.3 TRAIL PLAN REVIEW & FORMATTING
Halff will review and confirm the information included in the draft trails master plan chapter and
format the text, tables, and maps into the overall master plan format.
Product: Formatted trail recommendations map and chapter.
Total number of meetings: None.
Items Provided by City of Denton: The City shall review the draft chapter.
4.4 STRATEGY PRIORITZATION
In a work session with staff, the Halff team will present the draft strategies developed in Tasks 4.1
– 4.3 and determine priorities of each recommendation. The final result will be a prioritization
matrix for the next five and ten years of park system development in Denton.
Product: Strategy prioritization matrix.
Total number of meetings: One (01) work session with Parks staff.
Items Provided by City of Denton: The City shall participate in the work session and review the
resulting prioritization matrix.
4.5 PARK DESIGN GUIDELINES AND STANDARDS
Halff will conduct a high-level review of the draft Design Guidelines and Standards for Developed
Open Space and suggest modifications where appropriate. Halff will also format the document as
an Appendix to the overall master plan document.
Product: Formatted Park Design Guidelines and Standards document as a master plan appendix.
Total number of meetings: One (01) work session to review any comments.
Items Provided by City of Denton: Participate in work session.
PHASE 5 DRAFT PLAN (IMPLEMENT)
5.1 IMPLEMENTATION ACTION PLAN
Halff shall review existing and prepare any additional cost estimates for the recommended
strategies for the Parks, Recreation, and Trails System Master Plan by using previous bids, current
contractor costs where available, or other locally based estimates. The cost estimates will:
x Include maintenance costs for new facility improvements;
x Use an average dollar amount per acre for land acquisition; and
x Include cost ranges for proposed improvements, and identify key assumptions and items
included in each estimate. Include contingencies that are appropriate for concept level
estimates.
CITY OF DENTON
PARKS, RECREATION, AND TRAILS SYSTEM MASTER PLAN
SCOPE OF SERVICES OCTOBER 27, 2020
1201 N. Bowser
Richardson, TX 75081
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Additionally, Halff shall review the five-year plan prepared by the City and make any adjustments
deemed necessary. This plan will include five key elements organized into five-year increments:
1. Short range improvements to meet immediate needs.
2. Long range improvements to meet population growth, enhance the parks system, and meet
the needs of City administrative staff.
3. Prioritization of improvements, to fund most critical projects first, based on demonstrated
need, with less critical components being incorporated as funding allows.
4. Funding strategies to provide predictable funding resources for the proposed improvements.
5. Recreation modifications and improvements to address key recreation needs and
deficiencies.
Product: Cost estimates and implementation action plan in table format organized by five-year
increments.
Total number of meetings: None.
Items Provided by City of Denton: Review draft cost estimates and implementation action plan.
5.2 DRAFT MASTER PLAN PREPARATION
All of the previously compiled summary text, charts, and maps from Phases 1-4 will be
incorporated into a formatted master plan document. Given the extent of the information provided,
there is a need to separate the information into different volumes for ease of use by staff,
elected/appointed officials, and citizens. The proposed breakdown of the volumes is as follows:
x Executive Summary: Gives an overview of the master plan purpose and process, presents
the vision and goals, and summarizes key recommendations.
x Volume 1 (Blueprint): Outlines existing conditions, community context, community
engagement findings, and needs assessment results.
x Volume 2 (Playbook): Identifies the recommendations and implementation action plan
and discusses funding opportunities and plan administration.
Additionally, Halff will review and format the existing Parks Design Guidelines and Standards
document as an appendix to the master plan.
Product: Draft master plan document for review in PDF format (note: document will be prepared in
Adobe InDesign).
Total number of meetings: One (01) review meeting with staff in advance of the stakeholder and
community review.
Items Provided by City of Denton: Review the draft master plan and provide feedback.
PHASE 6 PLAN ADOPTION (IMPLEMENT)
6.1 APPROVAL MEETINGS
Halff will incorporate the comments from staff, the Master Plan Focus Group, and from the public
meeting into a final draft of the master plan. Halff will participate in one (01) briefing presentation
to the Parks, Recreation & Beautification Board and one (01) public hearing presentation to City
Council for adoption.
CITY OF DENTON
PARKS, RECREATION, AND TRAILS SYSTEM MASTER PLAN
SCOPE OF SERVICES OCTOBER 27, 2020
1201 N. Bowser
Richardson, TX 75081
(214) 346-6200
Page 11 of 15
Product: Final draft of master plan document; meeting presentation materials.
Total number of meetings: One (01) briefing to Parks, Recreation and Beautification Commission;
one (01) public hearing presentation to City Council.
Items Provided by City of Denton: The City shall coordinate the agenda with the applicable boards.
6.2 MASTER PLAN PUBLISHING
Halff shall produce a high-resolution, full-color digital (PDF format) original of the Master Plan
Report for use in immediate printing as part of this contract, as well as future printing and digital
publication by the City of Denton. Halff shall prepare two (02) color copies of the Master Plan.
Halff will also submit the final master plan to Texas Parks and Wildlife Department (TPWD) via
the online system to ensure the updated plan is on file with the agency for future funding
opportunities.
Product: High-resolution digital files (PDF and InDesign package file) of master plan report; two (02)
bound color copies of the final plan. Submission receipt of plan upload to TPWD.
Total number of meetings: None
Items Provided by City of Denton: The City shall perform a final review of the document and
approve final reproduction.
END OF BASE SCOPE OF SERVICES
CITY OF DENTON
PARKS, RECREATION, AND TRAILS SYSTEM MASTER PLAN
SCOPE OF SERVICES OCTOBER 27, 2020
1201 N. Bowser
Richardson, TX 75081
(214) 346-6200
Page 12 of 15
ANTICIPATED SEQUENCE OF MEETINGS
Visit 1: Project Kick-Off (Phase 1) – multi-day
- Project Initiation Meeting
- Work session with staff to review existing materials
- Two-day park, recreation, and trail facility tour
Visit 2: Community Visioning (Phase 2) – multi-day
- Master Plan Focus Group Meeting #1
- Interdepartmental Staff Review Group Meeting #1
- Parks, Recreation, and Beautification Board Briefing #1
- Public Open House Virtual Meeting
Visit 3: Mid-Point Review (Phase 2) – multi-day
- Master Plan Focus Group Meeting #2
- Interdepartmental Staff Review Group Meeting #2
- Parks, Recreation, and Beautification Board Briefing #2
Visit 4: Strategy Review (Phase 4)
- Work session with staff to review draft plan strategies
Visit 5: Plan Review (Phase 5)
- Review session with staff to review draft plan
Visit 6: Stakeholder Review (Phase 2)
- Master Plan Focus Group Meeting #3
- Interdepartmental Staff Review Group Meeting #3
Visit 7: Community Touchpoint (Phase 2)
- Public Open House Virtual Meeting
Visit 8: Park Board Recommendation (Phase 6)
- Park Board Public Hearing
Visit 9: City Council Approval (Phase 6)
- City Council Public Hearing
CITY OF DENTON
PARKS, RECREATION, AND TRAILS SYSTEM MASTER PLAN
SCOPE OF SERVICES OCTOBER 27, 2020
1201 N. Bowser
Richardson, TX 75081
(214) 346-6200
Page 13 of 15
ADDITIONAL SERVICES
Halff also offers several potential additional services which may be considered for the parks master plan
process. During the course or at the conclusion of the project, the City may deem it necessary to request
further research or otherwise engage Halff in additional work efforts or subsequent phases not anticipated
at project initiation or as set out in the Scope of Services. Any such additional services shall be specifically
authorized by the City Council, as appropriate, and documented through a written amendment to existing
Scope of Services or set out as follow up additional phase services.
Virtual Public Engagement Room. In light of the COVID-19 pandemic, there may be state or local
restrictions preventing large in-person meetings. If during this process an in-person public meeting cannot
occur, we have the capabilities to create an online virtual room that mimics the activities that typically occur
during an open house meeting, including introductory presentations, visual preference, brief surveys, and
mapping input. We can work with you to tailor a solution unique to Denton to gain public input in a fully
virtual manner.
Online Interactive Mapping. Halff has the capabilities to develop an online mapping tool to seek
additional public input. The ArcGIS based platform allows users to add points and lines with associated
comments to an interactive map to indicate where needed improvements or additional facilities are needed.
The output is location-specific feedback in GIS format that Halff uses to further analyze or confirm potential
park, recreation, and trail opportunities.
Personalized Park Story Map. Using the ArcGIS Online framework, Halff can create an interactive
locator map of Denton’s existing parks, recreation facilities, and trails that incorporates key information
about the facilities. By clicking on a park, recreation facility, or trail, details will pop including hours of
operation, amenities, trail distances, photos, and other relevant information. This will provide the public
with a fun way to digitally explore the parks, recreation, and trail system in Denton.
Meetings in a Box. In order to get a broader range of input, Halff can prepare materials for public open
houses so that they can be transportable to small group meetings at parks and recreation facilities. Materials
will include presentation boards, maps, pre-prepared questions, and sign-in sheets. The timeframe to
conduct these meetings will be determined by Halff and City staff so that input from these additional
meetings can be incorporated into the planning process in a timely manner.
On-Street Bikeway Assessment and Network Identification. In addition to the recreation trail
assessment and network identification mapping included in the base scope of services, we can also provide
services for assessing on-street bikeways and identifying future on-street routes. This would include a
review of existing and planned routes, assessment of thoroughfare characteristics (speeds, volumes,
pavement widths, etc.), and identification of barriers and key connections. Halff can also prepare guidance
for design standards for on-street bicycle accommodations to be incorporated into development regulations.
Digital Implementation Dashboard. As part of the implementation solution the Halff Team can provide
a customized and tailored interactive online dashboard for the community to monitor progress towards
implementation of the master plan. The dashboard is a tool to maintain transparency with the public on the
progress of implementation, but more importantly, a tool for staff to track investments and improvements
completed within parks. Staff will be able to utilize the dashboard to update yearly CIP requests,
maintenance priorities, and 5- and 10-year project priority projections.
CITY OF DENTON
PARKS, RECREATION, AND TRAILS SYSTEM MASTER PLAN
SCOPE OF SERVICES OCTOBER 27, 2020
1201 N. Bowser
Richardson, TX 75081
(214) 346-6200
Page 14 of 15
FEE SCHEDULE
City of Denton
Parks, Recreation and Trails System Master Plan
1.0 Basic Services – Fee Summary
Planning services as described in Exhibit A will be provided by Halff Associates, Inc. on a lump
sum basis, with an authorized lump sum contract fee of $162,274 for the City of Denton Parks,
Recreation and Trails System Master Plan. The lump sum fee includes compensation for document
copying, printing, mileage, and associated expenses necessary for the planning effort.
Phase Professional Fee
1 – Community Understanding $28,952
2 – Confirm Community Vision $40,390
3 – Needs Assessment $20,192
4 – Parks, Recreation & Trails System $46,608
5 - Draft Plan $20,484
6 - Plan Adoption $2,148
Subtotal $158,774
Direct Expenses $3,500
Grand Total – Basic Services $162,274
2.0 Additional Services and Meetings
Should the need arise for additional services, including meetings, Halff can provide such services
on an hourly basis and/or agreed upon fee.
CITY OF DENTON
PARKS, RECREATION, AND TRAILS SYSTEM MASTER PLAN
SCOPE OF SERVICES OCTOBER 27, 2020
1201 N. Bowser
Richardson, TX 75081
(214) 346-6200
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PROPOSED SCHEDULE
City of Denton
Parks, Recreation and Trails System Master Plan
Phase Anticipated Timeframe
1 – Community Understanding January 2021 – March 2021
2 – Confirm Community Vision Engagement activities throughout plan process
3 – Needs Assessment April 2021 – June 2021
4 – Parks, Recreation & Trails System June 2021 – August 2021
5 - Draft Plan September 2021 – November 2021
6 - Plan Adoption December 2021
*Schedule subject to change.
PHASE/TASKPrincipal-in-Charge Project ManagerDeputy Project ManagerPlanner Planner Resilience Design Support QA/QC Implementation Graphic Support PROS ConsultingProjected Phase ExpensesPHASE 1 - COMMUNITY UNDERSTANDING$630.00 $8,060.00 $7,290.00 $1,104.00 $9,408.00 $0.00 $0.00$1,680.00 $780.00 $0.00 $0.00$28,952.00Task 1.1: Project Management0 2 8 0 4 0 0 0 0 0 14 $2,148.00 $2,148.00 $0.00Task 1.2: Project Initiation Meeting2 4 4 0 4 0 0 2 4 0 20 $4,198.00 $4,198.00 $0.00Task 1.3: Park, Recreation, and Trail Facility Tour0 16 16 0 16 0 0 0 0 0 48 $8,912.00 $8,912.00 $0.00Task 1.4: Review of Existing Plan Materials 0 2 16 4 24 0 0 0 0 0 46 $5,836.00 $5,836.00 $0.00Task 1.5: Base Mapping 0 0 2 0 12 0 0 0 0 0 14 $1,614.00 $1,614.00 $0.00Task 1.6: Update Applicable Community Context Info0288 24 0 0 4 0 0 46 $6,244.00 $6,244.00 $0.00TOTAL HOURS - PHASE 12 26 54 12 84 0 0 6 4 0 188 $28,952.00 $28,952.00 $0.00PHASE 2 - CONFIRM COMMUNITY VISION $1,890.00 $8,680.00 $10,800.00 $3,312.00 $10,752.00 $660.00 $1,536.00 $0.00 $1,560.00 $1,200.00 $0.00$40,390.00Task 2.1: Master Plan Focus Group Meetings 6 12 20 12 24 0 0 0 4 0 78 $12,882.00 $12,882.00 $0.00Task 2.2: Interdepartmental Staff Review Group Meetings0 6 16 0 16 0 0 0 0 0 38 $5,812.00 $5,812.00 $0.00Task 2.3: Elected and Appointed Officials Briefings 04808 0 0 0 0 0 20 $3,216.00 $3,216.00 $0.00Task 2.4: Public Open Houses0 4 16 16 24 0 12 0 4 8 84 $10,476.00 $10,476.00 $0.00Task 2.5: Community Survey 0 0 8 0 16 0 0 0 0 0 24 $2,872.00 $2,872.00 $0.00Task 2.6: Refined Goals and Objectives0 2 8 8 4 4 0 0 0 0 26 $3,544.00 $3,544.00 $0.00Task 2.7: Project Website 0 0 4 0 4 0 0 0 0 8 16 $1,588.00 $1,588.00 $0.00TOTAL HOURS - PHASE 26 28 80 36 96 4 12 0 8 16 286 $40,390.00 $40,390.00 $0.00PHASE 3 - NEEDS ASSESSMENT$0.00 $1,240.00 $3,780.00$1,840.00 $8,064.00 $1,320.00 $2,048.00 $1,120.00 $780.00 $0.00 $0.00$20,192.00Task 3.1: Park Conditions Assessment0 0 8 0 24 0 16 0 2 0 50 $6,206.00 $6,206.00 $0.00Task 3.2: Parks Level of Service Review0 0 4 4 16 0 0 0 0 0 24 $2,700.00 $2,700.00 $0.00Task 3.3: Update Draft Plan Needs Assessment0 4 16 16 32 8 0 4 2 0 82 $11,286.00 $11,286.00 $0.00TOTAL HOURS - PHASE 30 4 28 20 72 8 16 4 4 0 156 $20,192.00 $20,192.00 $0.00PHASE 4 - PARKS, RECREATION & TRAILS SYSTEM$630.00 $7,440.00 $7,560.00$2,208.00 $10,528.00 $1,650.00$3,072.00 $2,240.00 $780.00 $0.00 $10,500.00$46,608.00Task 4.1: Park & Open Space System Strategies 0 4 16 8 24 8 0 0 4 0 64 $8,924.00 $8,924.00 $0.00Task 4.2: Indoor Rec. Facility Strategy Review & Formatting0 8 12 0 24 0 0 0 0 0 44 $14,663.00 $6,788.00 $7,875.00Task 4.3: Trail Plan Review & Formatting0 4 12 0 24 0 0 0 0 0 40 $5,548.00 $5,548.00 $0.00Task 4.4: Strategy Prioritization 2 4 8 16 8 0 8 4 0 0 50 $10,087.00 $7,462.00 $2,625.00Task 4.5: Park Design Guidelines and Standards0 4 8 0 14 2 16 4 0 0 48 $7,386.00 $7,386.00 $0.00TOTAL HOURS - PHASE 42 24 56 24 94 10 24 8 4 0 246 $46,608.00 $36,108.00 $10,500.00PHASE 5 - DRAFT PLAN$0.00 $1,240.00 $4,320.00$2,024.00 $5,376.00 $1,320.00 $1,024.00 $2,240.00 $2,340.00 $600.00 $0.00$20,484.00Task 5.1: Implementation Action Plan 0 2 16 8 16 0 0 0 8 0 50 $6,868.00 $6,868.00 $0.00Task 5.2: Draft Master Plan Preparation 0 2 16 14 32 8 8 8 4 8 100 $13,616.00 $13,616.00 $0.00TOTAL HOURS - PHASE 50 4 32 22 48 8 8 8 12 8 150 $20,484.00 $20,484.00 $0.00PHASE 6 - PLAN ADOPTION $0.00 $620.00 $1,080.00$0.00 $448.00 $0.00 $0.00$0.00 $0.00 $0.00 $0.00$2,148.00Task 6.1: Approval Meetings0 2 4 0 0 0 0 0 0 0 6 $1,160.00 $1,160.00 $0.00Task 6.2: Master Plan Publishing0 0 4 0 4 0 0 0 0 0 8 $988.00 $988.00 $0.00TOTAL HOURS - PHASE 60 2 8 0 4 0 0 0 0 0 14 $2,148.00 $2,148.00 $0.00Total Hours by Staff Category/Person 10 88 258 114 398 30 60 26 32 24 1040Subtotal - Basic Services Labor $3,150.00 $27,280.00 $34,830.00$10,488.00 $44,576.00 $4,950.00$7,680.00 $7,280.00 $6,240.00$1,800.00 $10,500.00$158,774.00 $148,274.00 $10,500.00Subtotal - Estimated Expenses$3,500.00$3,500.00TOTAL BASIC FEE $162,274.00 $148,274.00 $10,500.00Fee by ConsultantHalff$148,274.00PROS Consulting$10,500.00Reimbursables (Halff) $3,500.00$162,274.00EXHIBIT C - DENTON PARKS, RECREATION, AND TRAILS SYSTEM MASTER PLAN FEE ESTIMATEHalff AssociatesTask Hourly SubtotalTask Fee Subtotal Task Fee (Halff) Task Fee (Total Subs)
Exhibit D
CITY OF DENTON
INSURANCE REQUIREMENTS FOR CONTRACTORS
Bidder's attention is directed to the insurance requirements below. It is highly recommended
that bidders confer with their respective insurance carriers or brokers to determine in advance
of Bid submission the availability of insurance certificates and endorsements as prescribed and
provided herein. If an apparent low bidder fails to comply strictly with the insurance
requirements, that bidder may be disqualified from award of the contract. Upon bid award, all
insurance requirements shall become contractual obligations, which the successful bidder shall
have a duty to maintain throughout the course of this contract.
STANDARD PROVISIONS:
Without limiting any of the other obligations or liabilities of the Contractor, the Contractor shall
provide and maintain until the contracted work has been completed and accepted by the City of
Denton, Owner, the minimum insurance coverage as indicated hereinafter.
As soon as practicable after notification of bid award, Contractor shall file with the Purchasing
Department satisfactory certificates of insurance, containing the bid number and title of the
project. Contractor may, upon written request to the Purchasing Department, ask for clarification
of any insurance requirements at any time; however, Contractors are strongly advised to make
such requests prior to bid opening, since the insurance requirements may not be modified or
waived after bid opening unless a written exception has been submitted with the bid. Contractor
shall not commence any work or deliver any material until he or she receives notification that
the contract has been accepted, approved, and signed by the City of Denton.
All insurance policies proposed or obtained in satisfaction of these requirements shall comply with
the following general specifications, and shall be maintained in compliance with these general
specifications throughout the duration of the Contract, or longer, if so noted:
x Each policy shall be issued by a company authorized to do business in the State of Texas
with an A.M. Best Company rating of at least A- VII or better.
x Any deductibles or self-insured retentions shall be declared in the bid proposal. If
requested by the City, the insurer shall reduce or eliminate such deductibles or
self-insured retentions with respect to the City, its officials, agents, employees and
volunteers; or, the contractor shall procure a bond guaranteeing payment of losses and
related investigations, claim administration and defense expenses.
x Liability policies shall be endorsed to provide the following:
x Name as additional insured the City of Denton, its Officials, Agents,
Employees and volunteers.
x That such insurance is primary to any other insurance available to the additional
insured with respect to claims covered under the policy and that this insurance
applies separately to each insured against whom claim is made or suit is brought.
The inclusion of more than one insured shall not operate to increase the insurer's
limit of liability.
x Provide a Waiver of Subrogation in favor of the City of Denton, its officials,
agents, employees, and volunteers.
x Cancellation: City requires 30 day written notice should any of the policies
described on the certificate be cancelled before the expiration date.
x Should any of the required insurance be provided under a claims-made form,
Contractor shall maintain such coverage continuously throughout the term of
this contract and, without lapse, for a period of three years beyond the contract
expiration, such that occurrences arising during the contract term which give rise
to claims made after expiration of the contract shall be covered.
x Should any of the required insurance be provided under a form of coverage that
includes a general annual aggregate limit providing for claims investigation or
legal defense costs to be included in the general annual aggregate limit, the
Contractor shall either double the occurrence limits or obtain Owners and
Contractors Protective Liability Insurance.
x Should any required insurance lapse during the contract term, requests for
payments originating after such lapse shall not be processed until the City
receives satisfactory evidence of reinstated coverage as required by this contract,
effective as of the lapse date. If insurance is not reinstated, City may, at its sole
option, terminate this agreement effective on the date of the lapse.
SPECIFIC ADDITIONAL INSURANCE REQUIREMENTS:
All insurance policies proposed or obtained in satisfaction of this Contract shall additionally
comply with the following marked specifications, and shall be maintained in compliance with these
additional specifications throughout the duration of the Contract, or longer, if so noted:
[X ] A. General Liability Insurance:
General Liability insurance with combined single limits of not less than $1,000,000.00
shall be provided and maintained by the Contractor. The policy shall be written on an
occurrence basis either in a single policy or in a combination of underlying and
umbrella or excess policies.
If the Commercial General Liability form (ISO Form CG 0001 current edition) is used:
x Coverage A shall include premises, operations, products, and completed
operations, independent contractors, contractual liability covering this
contract and broad form property damage coverage.
x Coverage B shall include personal injury.
x Coverage C, medical payments, is not required.
If the Comprehensive General Liability form (ISO Form GL 0002 Current Edition and
ISO Form GL 0404) is used, it shall include at least:
x Bodily injury and Property Damage Liability for premises, operations,
products and completed operations, independent contractors and property
damage resulting from explosion, collapse or underground (XCU)
exposures.
x Broad form contractual liability (preferably by endorsement) covering this
contract, personal injury liability and broad form property damage liability.
[X] Automobile Liability Insurance:
Contractor shall provide Commercial Automobile Liability insurance with Combined
Single Limits (CSL) of not less than $500,000.00 either in a single policy or in a
combination of basic and umbrella or excess policies. The policy will include bodily injury
and property damage liability arising out of the operation, maintenance and use of all
automobiles and mobile equipment used in conjunction with this contract.
Satisfaction of the above requirement shall be in the form of a policy endorsement for:
x any auto, or
x all owned, hired and non-owned autos.
[X] Workers’ Compensation Insurance
Contractor shall purchase and maintain Worker's Compensation insurance which, in
addition to meeting the minimum statutory requirements for issuance of such insurance,
has Employer's Liability limits of at least $100,000 for each accident, $100,000 per each
employee, and a $500,000 policy limit for occupational disease. The City need not be
named as an "Additional Insured" but the insurer shall agree to waive all rights of
subrogation against the City, its officials, agents, employees and volunteers for any work
performed for the City by the Named Insured. For building or construction projects, the
Contractor shall comply with the provisions of Attachment 1 in accordance with §406.096
of the Texas Labor Code and rule 28TAC 110.110 of the Texas Worker's Compensation
Commission (TWCC).
[ ] Owner's and Contractor's Protective Liability Insurance
The Contractor shall obtain, pay for and maintain at all times during the prosecution of the
work under this contract, an Owner's and Contractor's Protective Liability insurance policy
naming the City as insured for property damage and bodily injury which may arise in the
prosecution of the work or Contractor's operations under this contract. Coverage shall be
on an "occurrence" basis, and the policy shall be issued by the same insurance company
that carries the Contractor's liability insurance. Policy limits will be at least combined
bodily injury and property damage per occurrence with a aggregate.
[X] Professional Liability Insurance
Professional liability insurance with limits not less than $1,000,000 per claim with respect
to negligent acts, errors or omissions in connection with professional services is required
under this Agreement.
[ ] Builders' Risk Insurance
Builders' Risk Insurance, on an All-Risk form for 100% of the completed value shall be
provided. Such policy shall include as "Named Insured" the City of Denton and all
subcontractors as their interests may appear.
[ ] Commercial Crime
Provides coverage for the theft or disappearance of cash or checks, robbery inside/outside
the premises, burglary of the premises, and employee fidelity. The employee fidelity
portion of this coverage should be written on a “blanket” basis to cover all employees,
including new hires. This type insurance should be required if the contractor has access to
City funds. Limits of not less than each occurrence are required.
[ ] Additional Insurance
Other insurance may be required on an individual basis for extra hazardous contracts and
specific service agreements. If such additional insurance is required for a specific contract,
that requirement will be described in the "Specific Conditions" of the contract
specifications.
ATTACHMENT 1
[ ] Workers’ Compensation Coverage for Building or Construction Projects for
Governmental Entities
A. Definitions:
Certificate of coverage ("certificate")-A copy of a certificate of insurance, a certificate
of authority to self-insure issued by the commission, or a coverage agreement (TWCC-
81, TWCC-82, TWCC-83, or TWCC-84), showing statutory workers' compensation
insurance coverage for the person's or entity's employees providing services on a
project, for the duration of the project.
Duration of the project - includes the time from the beginning of the work on the
project until the contractor's/person's work on the project has been completed and
accepted by the governmental entity.
Persons providing services on the project ("subcontractor" in §406.096) - includes all
persons or entities performing all or part of the services the contractor has undertaken
to perform on the project, regardless of whether that person contracted directly with
the contractor and regardless of whether that person has employees. This includes,
without limitation, independent contractors, subcontractors, leasing companies, motor
carriers, owner-operators, employees of any such entity, or employees of any entity
which furnishes persons to provide services on the project. "Services" include, without
limitation, providing, hauling, or delivering equipment or materials, or providing
labor, transportation, or other service related to a project. "Services" does not include
activities unrelated to the project, such as food/beverage vendors, office supply
deliveries, and delivery of portable toilets.
B. The contractor shall provide coverage, based on proper reporting of classification codes
and payroll amounts and filing of any overage agreements, which meets the statutory
requirements of Texas Labor Code, Section 401.011(44) for all employees of the
Contractor providing services on the project, for the duration of the project.
C. The Contractor must provide a certificate of coverage to the governmental entity prior
to being awarded the contract.
D. If the coverage period shown on the contractor's current certificate of coverage ends
during the duration of the project, the contractor must, prior to the end of the coverage
period, file a new certificate of coverage with the governmental entity showing that
coverage has been extended.
E. The contractor shall obtain from each person providing services on a project, and
provide to the governmental entity:
1) a certificate of coverage, prior to that person beginning work on the project, so the
governmental entity will have on file certificates of coverage showing coverage for
all persons providing services on the project; and
2) no later than seven days after receipt by the contractor, a new certificate of coverage
showing extension of coverage, if the coverage period shown on the current
certificate of coverage ends during the duration of the project.
F. The contractor shall retain all required certificates of coverage for the duration of the
project and for one year thereafter.
G. The contractor shall notify the governmental entity in writing by certified mail or
personal delivery, within 10 days after the contractor knew or should have known, of
any change that materially affects the provision of coverage of any person providing
services on the project.
H. The contractor shall post on each project site a notice, in the text, form and manner
prescribed by the Texas Workers' Compensation Commission, informing all persons
providing services on the project that they are required to be covered, and stating how
a person may verify coverage and report lack of coverage.
I. The contractor shall contractually require each person with whom it contracts to
provide services on a project, to:
1) provide coverage, based on proper reporting of classification codes and payroll
amounts and filing of any coverage agreements, which meets the statutory
requirements of Texas Labor Code, Section 401.011(44) for all of its employees
providing services on the project, for the duration of the project;
2) provide to the contractor, prior to that person beginning work on the project, a
certificate of coverage showing that coverage is being provided for all employees
of the person providing services on the project, for the duration of the project;
3) provide the contractor, prior to the end of the coverage period, a new certificate of
coverage showing extension of coverage, if the coverage period shown on the
current certificate of coverage ends during the duration of the project;
4) obtain from each other person with whom it contracts, and provide to the contractor:
a) certificate of coverage, prior to the other person beginning work on the
project; and
b) a new certificate of coverage showing extension of coverage, prior to the end
of the coverage period, if the coverage period shown on the current certificate
of coverage ends during the duration of the project;
5) retain all required certificates of coverage on file for the duration of the project and
for one year thereafter;
6) notify the governmental entity in writing by certified mail or personal delivery,
within 10 days after the person knew or should have known, of any change that
materially affects the provision of coverage of any person providing services on the
project; and
7) Contractually require each person with whom it contracts, to perform as required
by paragraphs (1) - (7), with the certificates of coverage to be provided to the person
for whom they are providing services.
J. By signing this contract or providing or causing to be provided a certificate of coverage,
the contractor is representing to the governmental entity that all employees of the
contractor who will provide services on the project will be covered by workers'
compensation coverage for the duration of the project, that the coverage will be based
on proper reporting of classification codes and payroll amounts, and that all coverage
agreements will be filed with the appropriate insurance carrier or, in the case of a self-
insured, with the commission's Division of Self-Insurance Regulation. Providing false
or misleading information may subject the contractor to administrative penalties,
criminal penalties, civil penalties, or other civil actions.
K. The contractor’s failure to comply with any of these provisions is a breach of contract
by the contractor which entitles the governmental entity to declare the contract void if
the contractor does not remedy the breach within ten days after receipt of notice of
breach from the governmental entity.
CONFLICT OF INTEREST QUESTIONNAIRE
CONFLICT OF INTEREST QUESTIONNAIRE - FORM CIQ
For vendor or other person doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as
defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a).
By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after
the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a
misdemeanor.
1 Name of vendor who has a business relationship with local governmental entity.
2 Check this box if you are filing an update to a previously filed questionnaire.
(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the
date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.)
3 Name of local government officer about whom the information in this section is being disclosed.
Name of Officer
This section, (item 3 including subparts A, B, C & D), must be completed for each officer with whom the vendor has an employment or other business
relationship as defined by Section 176.001(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary.
A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor?
Yes No
B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer
named in this section AND the taxable income is not received from the local governmental entity?
Yes No
C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an
officer or director, or holds an ownership of one percent or more?
Yes No
D.Describe each employment or business and family relationship with the local government officer named in this section.
4 I have no Conflict of Interest to disclose.
5
Signature of vendor doing business with the governmental entity Date
Halff Associates, Inc.
X
July 30, 2020
N/A
Signature ffffffffffffffofffffffffffffffffffffffffffffffffff vendor doi
Certificate Of Completion
Envelope Id: C7C00532D18D45AA81ABA1419DF27B6D Status: Completed
Subject: Please DocuSign: City Council Contract 7418 Recreation & Trails Masterplan
Source Envelope:
Document Pages: 37 Signatures: 5 Envelope Originator:
Certificate Pages: 6 Initials: 1 Erica Garcia
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
901B Texas Street
Denton, TX 76209
erica.garcia@cityofdenton.com
IP Address: 198.49.140.104
Record Tracking
Status: Original
11/8/2020 10:08:28 PM
Holder: Erica Garcia
erica.garcia@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Erica Garcia
erica.garcia@cityofdenton.com
Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 198.49.140.104
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Signed: 11/9/2020 8:14:25 AM
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Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
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Mack Reinwand
mack.reinwand@cityofdenton.com
City of Denton
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Lenny Hughes
lhughes@halff.com
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ID: 480cb33d-7dc3-4f7b-bb81-d8a3649a06ba
Signer Events Signature Timestamp
Gary Packan
Gary.Packan@cityofdenton.com
Director of Parks and Recreation
Parks and Recreation
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ID: a3e8f4fc-c24b-4a35-befd-546453f57873
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Contract Administrator
City of Denton
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(None)
Completed
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Todd Hileman
Todd.Hileman@cityofdenton.com
City Manager
City of Denton
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ID: 57619fbf-2aec-4b1f-805d-6bd7d9966f21
Rosa Rios
rosa.rios@cityofdenton.com
City Secretary
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Cheyenne Defee
cheyenne.defee@cityofdenton.com
Contract Administrator
City of Denton
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Sherri Thurman
sherri.thurman@cityofdenton.com
City of Denton
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Tolaina Parker
Tolaina.Parker@cityofdenton.com
City of Denton
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Drew Huffman
Drew.Huffman@cityofdenton.com
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electronically to you by us. For such copies, as long as you are an authorized user of the
DocuSign system you will have the ability to download and print any documents we send to you
through your DocuSign user account for a limited period of time (usually 30 days) after such
documents are first sent to you. After such time, if you wish for us to send you paper copies of
any such documents from our office to you, you will be charged a $0.00 per-page fee. You may
request delivery of such paper copies from us by following the procedure described below.
Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time
change your mind and tell us that thereafter you want to receive required notices and disclosures
only in paper format. How you must inform us of your decision to receive future notices and
disclosure in paper format and withdraw your consent to receive notices and disclosures
electronically is described below.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. To indicate to us that you are changing your mind, you must
withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your
DocuSign account. This will indicate to us that you have withdrawn your consent to receive
required notices and disclosures electronically from us and you will no longer be able to use your
DocuSign Express user account to receive required notices and consents electronically from us
or to sign electronically documents from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through your DocuSign user account all required notices, disclosures,
authorizations, acknowledgements, and other documents that are required to be provided or
made available to you during the course of our relationship with you. To reduce the chance of
you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
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How to contact City of Denton:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to: purchasing@cityofdenton.com
To advise City of Denton of your new e-mail address
To let us know of a change in your e-mail address where we should send notices and disclosures
electronically to you, you must send an email message to us at melissa.kraft@cityofdenton.com
and in the body of such request you must state: your previous e-mail address, your new e-mail
address. We do not require any other information from you to change your email address..
In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected
in your DocuSign account by following the process for changing e-mail in DocuSign.
To request paper copies from City of Denton
To request delivery from us of paper copies of the notices and disclosures previously provided
by us to you electronically, you must send us an e-mail to purchasing@cityofdenton.com and in
the body of such request you must state your e-mail address, full name, US Postal address, and
telephone number. We will bill you for any fees at that time, if any.
To withdraw your consent with City of Denton
To inform us that you no longer want to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your DocuSign account, and on the subsequent
page, select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an e-mail to purchasing@cityofdenton.com and in the body of such request you
must state your e-mail, full name, IS Postal Address, telephone number, and account
number. We do not need any other information from you to withdraw consent.. The
consequences of your withdrawing consent for online documents will be that transactions
may take a longer time to process..
Required hardware and software
Operating Systems: Windows2000? or WindowsXP?
Browsers (for SENDERS): Internet Explorer 6.0? or above
Browsers (for SIGNERS): Internet Explorer 6.0?, Mozilla FireFox 1.0,
NetScape 7.2 (or above)
Email: Access to a valid email account
Screen Resolution: 800 x 600 minimum
Enabled Security Settings:
•Allow per session cookies
•Users accessing the internet behind a Proxy
Server must enable HTTP 1.1 settings via
proxy connection
** These minimum requirements are subject to change. If these requirements change, we will
provide you with an email message at the email address we have on file for you at that time
providing you with the revised hardware and software requirements, at which time you will
have the right to withdraw your consent.
Acknowledging your access and consent to receive materials electronically
To confirm to us that you can access this information electronically, which will be similar to
other electronic notices and disclosures that we will provide to you, please verify that you
were able to read this electronic disclosure and that you also were able to print on paper or
electronically save this page for your future reference and access or that you were able to
e-mail this disclosure and consent to an address where you will be able to print on paper or
save it for your future reference and access. Further, if you consent to receiving notices and
disclosures exclusively in electronic format on the terms and conditions described above,
please let us know by clicking the 'I agree' button below.
By checking the 'I Agree' box, I confirm that:
• I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF
ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and
• I can print on paper the disclosure or save or send the disclosure to a place where I can
print it, for future reference and access; and
• Until or unless I notify City of Denton as described above, I consent to receive from
exclusively through electronic means all notices, disclosures, authorizations,
acknowledgements, and other documents that are required to be provided or made
available to me by City of Denton during the course of my relationship with you.