Exhibit 1 - Agenda Information Sheet
City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: December 17, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or his designee, to execute a contract with T.H. Glennon Co., Inc., for the
purchase of mulch colorant for the Beneficial Reuse Department; providing for the expenditure of funds
therefor; and providing an effective date (RFP 7438 – awarded to T.H. Glennon Co., Inc., for three (3)
years, with the option for two (2) additional one (1) year extensions, in the total five (5) year not-to-exceed
amount of $100,000.00).
INFORMATION/BACKGROUND
The City of Denton produces a line of deco-colored mulches in either red, brown, or black that are sold to
landscapers, contractors, and the public. To produce these products the City blends recycled hardwoods
with a long-lasting and environmentally safe colorant.
Although pricing for the mulch colorant is set per pound, the City of Denton makes every effort to purchase
in bulk to secure the best possible discount.
The cumulative spend for the purchase of mulch colorant has been as follows:
FY 15 $7,454.20
FY 16 $18,260.00
FY 17 $16,471.80
FY 18 $19,666.80
FY 19 $15,727.20
FY 20 $17,677.60
Total: $95,257.60
Requests for Proposals was sent to 63 prospective suppliers of this item. In addition, specifications were
placed on the Materials Management website for prospective suppliers to download and advertised in the
local newspaper. One (1) proposal was received and evaluated based upon published criteria including
schedule, compliance with specifications, probable performance, and price. Based upon this evaluation,
T.H. Glennon Co., Inc. was ranked the highest and determined to be the best value for the City.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
NIGP Code Used for Solicitation: 631-Paint, Protective Coatings, Varnish,
Wallpaper, & Related Products,
Environmentally Certified by an Agency
Accepted Certification Entity
Notifications sent for Solicitation sent in IonWave: 63
Number of Suppliers that viewed Solicitation in IonWave: 10
HUB-Historically Underutilized Business Invitations sent out: 5
SBE-Small Business Enterprise Invitations sent out: 17
Responses from Solicitation: 1
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On December 14, 2020, this item will be presented to the Public Utilities Board (PUB) for consideration.
RECOMMENDATION
Award a contract with T.H. Glennon Co., Inc., for the purchase of mulch colorant for the Beneficial Reuse
Department, in a three (3) year, with the option for two (2) additional one (1) year extensions, in the total
five (5) year not-to-exceed amount of $100,000.
PRINCIPAL PLACE OF BUSINESS
T.H. Glennon Co., Inc.
Salisbury, MA
SUSTAINABILITY MEASURES
T.H. Glennon uses all environmentally safe materials to manufacture their colorants. They are water-based
and specially formulated to be nontoxic to children, animals and plants. The paints are touted as “eco-
friendly” and no significant environmental hazards are associated with release to the environment.
Components of the mulch colorants include water, pigments, and other minor additives which are then
blended together to create a proprietary dispersion. Safety data sheets are available for each specific
colorant.
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract with options to extend the contract for two (2) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These products will be funded from Wastewater Operating funds. The City will only pay for services
rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Monica Benavides, 940-349-8290.
Legal point of contact: Marcella Lunn at 940-349-8333.