Exhibit 1 - Agenda Information Sheet - EICity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: December 17, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or his designee, to execute a contract with Environmental Improvements Inc.,
for equipment repair, evaluation, parts, and service for the Water Production and Water Reclamation
Departments, for Sections B, C, D, E, F, G, H, I, M, N, O, Z, AA, AB, AC, AD, AE-31.4 & AE-31.5;
providing for the expenditure of funds therefor; and providing an effective date (RFP 7449 – awarded to
Environmental Improvements Inc., for three (3) years, with the option for two (2) additional one (1) year
extensions, in the total five (5) year not-to-exceed amount of $600,000.00).
INFORMATION/BACKGROUND
The proposed contract will provide parts and service for equipment utilized by the Water Production and
Reclamation Departments. The selected vendor, Environmental Improvement Inc. is the local representative
for many of the equipment brands utilized in the Water Production and Water Reclamation departments
within the City of Denton. This equipment is critical to the treatment of drinking water and wastewater.
Equipment brands that will be covered under this contract include, but are not limited to: UGSI Chemical
Feed, Evoqua, Watson Marlow, Huber, WSG Solutions and Xylem. The manufacturers mentioned supply
equipment for:
• Chlorine and Ozone Disinfection
• Chemical Feed (pH, corrosion control, coagulation)
• Pumping
• Mixing
• Screening
Based on a historical spend and future projections the recommended not to exceed (NTE) for this contract
is $600,000 for a total potential five (5) year contract.
Request for Proposals was sent to 224 prospective suppliers, including seven (7) Denton firms. In addition,
specifications were placed on the Materials Management website for prospective suppliers to download and
advertised in the local newspaper. Five (5) proposals were received and evaluated based upon published
criteria including schedule, compliance with specifications, probable performance, and price. Best and Final
Offers (BAFO) were requested from the top firm. Based upon this evaluation, Environmental Improvements
Inc., was ranked the highest and determined to be the best value for the City for Sections B, C, D, E, F, G,
H, I, M, N, O, Z, AA, AB, AC, AD, AE-31.4 & AE-31.5.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
NIGP Code Used for Solicitation: 890 & 936
Notifications sent for Solicitation sent in IonWave: 224
Number of Suppliers that viewed Solicitation in IonWave: 26
HUB-Historically Underutilized Business Invitations sent out: 13
SBE-Small Business Enterprise Invitations sent out: 48
Responses from Solicitation: 5
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On December 14, 2020, this item will be presented to the Public Utilities Board (PUB) for consideration.
RECOMMENDATION
Award a contract with Environmental Improvements Inc., for equipment repair, evaluation, parts and
service for the Water Production and Water Reclamation Departments, in a three (3) year, with the option
for two (2) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $600,000.
PRINCIPAL PLACE OF BUSINESS
Environmental Improvements Inc.
Houston, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract with options to extend the contract for two (2) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These products and services will be funded from Water and Wastewater Operating funds. The City will
only pay for services rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Hector Ortiz, 940-349-7526.
Legal point of contact: Marcella Lunn at 940-349-8333.