Exhibit 1 - Agenda Information Sheet - WaterTechCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: December 17, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or his designee, to execute a contract with W WaterTech Services, Inc. dba
W WaterTech, Inc., for the evaluation, parts, and service for the Lake Ray Roberts Water Treatment Plant
sludge collection equipment for Sections J and AE-31.3; providing for the expenditure of funds therefor;
and providing an effective date (RFP 7449 – awarded to W WaterTech Services, Inc. dba W WaterTech,
Inc., for three (3) years, with the option for two (2) additional one (1) year extensions, in the total five (5)
year not-to-exceed amount of $250,000.00).
INFORMATION/BACKGROUND
The proposed contract will provide parts and service for equipment utilized by the Water Production and
Reclamation Departments, specifically the sludge collection system used in the treatment of potable water
at the Lake Ray Roberts Water Treatment Plant. The selected vendor W WaterTech Inc. is the local
representative for Brentwood who manufactures the sludge collection equipment at the Lake Ray Roberts
Water Treatment Plant. This system removes accumulated sludge from the settling basins to prevent solids
carry-over into the filters which prevents the filters from getting clogged with solids. This system is critical
to the treatment of the City’s drinking water.
Based on a historical spend and future projections the recommended not to exceed (NTE) for this contract
is $250,000 for a total potential five (5) year contract.
Request for Proposals was sent to 224 prospective suppliers, including seven (7) Denton firms. In addition,
specifications were placed on the Materials Management website for prospective suppliers to download and
advertised in the local newspaper. Five (5) proposals were received and evaluated based upon published
criteria including schedule, compliance with specifications, probable performance, and price. Best and Final
Offers (BAFO) were requested from the top firm. Based upon this evaluation, W WaterTech Services, Inc.
dba W WaterTech, Inc., was ranked the highest and determined to be the best value for the City for Sections
J and AE-31.3.
NIGP Code Used for Solicitation: 890 & 936
Notifications sent for Solicitation sent in IonWave: 224
Number of Suppliers that viewed Solicitation in IonWave: 26
HUB-Historically Underutilized Business Invitations sent out: 13
SBE-Small Business Enterprise Invitations sent out: 48
Responses from Solicitation: 5
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On December 14, 2020, this item will be presented to the Public Utilities Board (PUB) for consideration.
RECOMMENDATION
Award a contract with W WaterTech Services, Inc. dba W WaterTech, Inc., for the evaluation, parts and
service for the Lake Ray Roberts Water Treatment Plant sludge collection equipment, in a three (3) year,
with the option for two (2) additional one (1) year extensions, in the total five (5) year not-to-exceed amount
of $250,000.
PRINCIPAL PLACE OF BUSINESS
W WaterTech Services, Inc. dba W WaterTech, Inc.
Waller, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract with options to extend the contract for two (2) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These products and services will be funded from Water Operating funds. The City will only pay for services
rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Hector Ortiz, 940-349-7526.
Legal point of contact: Marcella Lunn at 940-349-8333.