Exhibit 1 - Agenda Information Sheet - XylemCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: December 17, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or his designee, to execute a contract with Xylem Water Solutions USA, Inc.,
for the evaluation, parts, and service for the Lake Ray Roberts Water Treatment Plant ozone generation
equipment for Sections K and AE-31.1; providing for the expenditure of funds therefor; and providing an
effective date (RFP 7449 – awarded to Xylem Water Solutions USA, Inc., for three (3) years, with the
option for two (2) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of
$250,000.00).
INFORMATION/BACKGROUND
The proposed contract will provide parts and service for equipment utilized by the Water Production and
Reclamation Departments, specifically for the ozone generation system at the Lake Ray Roberts Water
Treatment Plant. Xylem Water Solutions is the vendor for the ozone generation system at the Lake Ray
Roberts Water Treatment Plant. This system provides the plant’s primary disinfectant and is critical to the
treatment of the City’s drinking water. The system is reaching 20 years of operation and will need to be
evaluated by the manufacturer to ensure it is operating efficiently and that all equipment within the system
is operating according to the original specifications.
Based on a historical spend and future projections the recommended not to exceed (NTE) for this contract
is $250,000 for a total potential five (5) year contract
Request for Proposals was sent to 224 prospective suppliers, including seven (7) Denton firms. In addition,
specifications were placed on the Materials Management website for prospective suppliers to download and
advertised in the local newspaper. Five (5) proposals were received and evaluated based upon published
criteria including schedule, compliance with specifications, probable performance, and price. Best and Final
Offers (BAFO) were requested from the top firm. Based upon this evaluation, Xylem Water Solutions USA,
Inc., was ranked the highest and determined to be the best value for the City for Sections K and AE-31.1.
NIGP Code Used for Solicitation: 890 & 936
Notifications sent for Solicitation sent in IonWave: 224
Number of Suppliers that viewed Solicitation in IonWave: 26
HUB-Historically Underutilized Business Invitations sent out: 13
SBE-Small Business Enterprise Invitations sent out: 48
Responses from Solicitation: 5
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On December 14, 2020, this item will be presented to the Public Utilities Board (PUB) for consideration.
RECOMMENDATION
Award a contract with Xylem Water Solutions USA, Inc., for the evaluation, parts, and service for the Lake
Ray Roberts Water Treatment Plant ozone generation equipment, in a three (3) year, with the option for two
(2) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $250,000.
PRINCIPAL PLACE OF BUSINESS
Xylem Water Solutions USA, Inc.
Charlotte, NC
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract with options to extend the contract for two (2) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These products and services will be funded from Water Operating funds. The City will only pay for services
rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Hector Ortiz, 940-349-7526.
Legal point of contact: Marcella Lunn at 940-349-8333.