Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: December 17, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or his designee, to execute a public works contract with John Burns
Construction Company of Texas, Inc. for the construction of the U.S. 380 & Scripture Street Transmission
Mains; providing for the expenditure of funds therefor; and providing an effective date (IFB 7460 – awarded
to John Burns Construction Company of Texas, Inc., in the not-to-exceed amount of $1,942,870.13).
INFORMATION/BACKGROUND
The U.S. 380 & Scripture Street Transmission Mains project was created to increase reliability and provides
more adequate water service to the western portion of the City due to projected growth. The water lines
have been identified in the City’s Water Masterplan and complete “gaps” in the 16-inch and 20-inch mains
crossing IH 35 and provide additional redundancy in the system.
The Hwy 380 to IH 35 Transmission Line project includes three (3) water mains crossing IH 35, one near
Scripture/Panhandle and two just south of US 380. The project will provide approximately 2,723 linear feet
of 20-inch water line and 1,027 linear feet of 16-inch water line which include adding capacity and
increasing service area. Specifically,
• The 20-inch Scripture water line is approximately 761 linear feet and will connect an existing 20-
inch main on the east side of IH 35 at the intersection of Panhandle and IH 35, cross IH 35 to the
west side of IH 35 and connect to an existing 8-inch main at the intersection of Scripture and IH 35.
• The 20-inch US 380 line will extend approximately 1,962 linear feet and connect an existing 20-
inch water line on the southeast corner of IH 35 at US 380 intersection, cross IH 35 and connect to
an existing 20-inch main on the south side of US 380 between the railroad and QuickTrip.
• The 16-inch US 380 line will extend approximately 1,027 linear feet and connect to an existing 16-
inch water line on the southeast corner of IH 35 at US 380 intersection, cross IH 35 and connect to
an existing 12-inch main along the southbound IH 35 Frontage Road near Caliber Collision.
The project total cost of $1,942,870.13 for U.S. 380 & Scripture Street Transmission Mains construction
consists of: $1,850,352.50 total base bid; and a $92,517.63 contingency. A five (5) percent contingency
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
allowance, if any, is for the sole use of the City and will be subject to written authorization by the City’s
Project Manager and Program Manager.
Invitation for Bids was sent to 729 prospective suppliers of this item, including 52 Denton firms. In addition,
specifications were placed on the Materials Management website for prospective suppliers to download and
advertised in the local newspaper. Five (5) bids were received. The engineer’s estimate for comparison
(without contingency) for the Base Bid was $1,852,560.50. The lowest bid was received by John Burns
Construction Company of Texas, Inc. As part of the solicitation process bidders submit a minimum
qualification statement that includes three government entities of similar size and scope that are contacted
by staff to verify the vendor’s quality of work on prior projects before proceeding with an award. The
reference responses for this vendor were positive.
NIGP Code Used for Solicitation: 912-Construction Services, General,
913-Construction Services, Heavy &
968-Public Works and Related Services
Notifications sent for Solicitation sent in IonWave: 729
Number of Suppliers that viewed Solicitation in IonWave: 28
HUB-Historically Underutilized Business Invitations sent out: 37
SBE-Small Business Enterprise Invitations sent out: 181
Responses from Solicitation: 5
PRIOR ACTION / REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On June 12, 2017, the Public Utilities Board (PUB) recommended approval to forward the Professional
Services Agreement item to the City Council for consideration.
On June 27, 2017, Council approved a Professional Services Agreement for Design with Birkhoff,
Hendricks & Carter, LLP, in the not-to, exceed amount of $229,492 (Ordinance 2017-191) (PO#: 182088).
On December 14, 2020, this item will be presented to the Public Utilities Board (PUB) for consideration.
RECOMMENDATION
Award a contract with John Burns Construction Company of Texas, Inc., for construction of the U.S. 380
& Scripture Street Transmission Mains Project, in the not-to-exceed amount of $1,942,870.13.
PRINCIPAL PLACE OF BUSINESS
John Burns Construction Company of Texas, Inc.
Lewisville, TX
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with a completion date within 180 calendar days.
FISCAL INFORMATION
This project will be funded Certificates of Obligation and Water Project funds.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Bid Tabulation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Tracy L. Beck, 940-349-8925.
Legal point of contact: Marcella Lund at 940-349-8333.