Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: December 17, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or his designee, to execute a contract with Altec Industries, Inc., for Altec
aerial equipment repair for various City Departments; providing for the expenditure of funds therefor; and
providing an effective date (RFP 7470 – awarded to Altec Industries, Inc., for three (3) years, with the
option for two (2) additional one (1) year extensions, in a total (5) five year not-to-exceed amount of
$650,000.00).
INFORMATION/BACKGROUND
The proposed contract is for inspection, certification, maintenance, and repair work to include required
annual inspections for all Altec aerial equipment. Altec equipment is used extensively by Denton Municipal
Electric, with a couple of units in operation within the Traffic and Parks Departments. There are currently
22 Altec units in the City of Denton fleet with replacements and additions on order. Due to the risk and
liability involved in the repair and maintenance of aerial equipment, Fleet Services technicians are not
certified to work on Altec equipment. Fleet Services relies on Altec’s factory trained and qualified field
service technicians to perform inspections and repairs. Staff estimates that contracted repairs will increase
as the fleet ages and more services are required. Based on a historical spend and future projections the
recommended not to exceed (NTE) for this contract is $650,000 for a total potential five (5) year contract.
Fleet Services has, to the extent possible, standardized all aerial equipment replacements to the Altec
specification and Altec Industries, Inc. is the authorized Altec repair vendor.
Request for Proposals was sent to 72 prospective suppliers, including four (4) Denton firms. In addition,
specifications were placed on the Materials Management website for prospective suppliers to download and
advertised in the local newspaper. Two (2) proposals were received and evaluated based upon published
criteria including price, delivery, compliance with specifications, and probable performance. Best and Final
Offers (BAFO) were requested from the top firm. Based upon this evaluation, Altec Industries, Inc. was
ranked the highest and determined to be the best value for the City.
NIGP Code Used for Solicitation: 929-(Service Only)-Equipment
Maintenance and Repair Services for
Agricultural, Construction, Heavy
Industrial, Material Handling, and
Road and Highway Equipment
Notifications sent for Solicitation sent in IonWave: 72
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Number of Suppliers that viewed Solicitation in IonWave: 5
HUB-Historically Underutilized Business Invitations sent out: 4
SBE-Small Business Enterprise Invitations sent out: 10
Responses from Solicitation: 2
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On December 14, 2020, this item will be presented to the Public Utilities Board (PUB) for consideration.
RECOMMENDATION
Award a contract with Altec Industries, Inc., for Altec aerial equipment repair for various City Departments,
in a three (3) year, with the option for two (2) additional one (1) year extensions, in the total five (5) year
not-to-exceed amount of $650,000.
PRINCIPAL PLACE OF BUSINESS
Altec Industries, Inc.
Birmingham, AL
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract with options to extend the contract for two (2) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These products and services will be funded through the using department’s maintenance budget on an as-
needed basis. The City will only pay for services rendered and is not obligated to pay the full contract
amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Terry Kader, 940-349-8729.
Legal point of contact: Marcella Lunn at 940-349-8333.