Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: December 17, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or his designee, to execute a contract with Rehrig Pacific Company, through
the U.S. Communities Government Purchasing Alliance Contract #0254, for the purchase of residential
refuse, recycling, and yard waste carts and replacement parts; providing for the expenditure of funds
therefor; and providing an effective date (File 7536 – awarded to Rehrig Pacific Company, in the five (5)
year not-to-exceed amount of $3,862,000.00).
INFORMATION/BACKGROUND
The proposed contract is for the purchase of residential refuse, recycling, and yard waste carts and
replacement parts. The selected vendor Rehrig Pacific Company has been the provider of the City’s
residential refuse and recycling carts since 2008, standardizing the wheels, axles, and other parts for the
carts.
The Solid Waste & Recycling Department purchases refuse, recycling, and yard waste carts due to wear
and tear, loss, and residential growth occurring within the City of Denton. Additional carts are needed to
serve customers within newly developed areas, and to upsize or downsize existing carts in service. With the
onset of the recent pandemic the department has seen an uptick in requests for cart repairs and changes to
service levels. Additionally, the Solid Waste Department rolled out a new yard waste service program in
October 2019. This program offered customers the opportunity to opt-in to a yard waste cart service. This
program has been very successful with about 7,000 customers requesting yard waste carts. These carts and
the additional requests related to COVID were unforeseen when the last contract was awarded in January
of 2019 and resulted in exhausting the spend on the current contract prematurely. This new contract will
have the advantage of better forecasting for the additional yard waste service and anticipated property
development in the City.
Based on a historical spend and future projections the recommended not to exceed (NTE) for this contract
is $3,862,000 for a total potential five (5) year contract.
Pricing obtained through the US Communities contract has been competitively bid and meets the statutory
requirements of Texas Local Government Code 271.102.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
SUSTAINABILITY FACTORS
100% of Rehrig Pacific Core products can be recycled into another Rehrig product at the end of their
service. Rehrig’s Zero Waste Production Processes ensures scrap resin, packaging, and byproduct can be
reused in our manufacturing, including recirculating cooling water and reclaiming hydraulic fluid.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 21, 2003, Council approved the interlocal agreement with the US Communities Cooperative
Purchasing Network (Ordinance 2003-017).
On December 14, 2020, this item will be presented to the Public Utilities Board (PUB) for consideration.
RECOMMENDATION
Award a contract with Rehrig Pacific Company, for the purchase of residential refuse, recycling, and yard
waste carts and replacement parts, in a five (5) year not-to-exceed amount of $3,862,000.
PRINCIPAL PLACE OF BUSINESS
Rehrig Pacific Company
Dallas, TX
ESTIMATED SCHEDULE OF PROJECT
This is a five (5) year contract.
FISCAL INFORMATION
These items will be funded from Solid Waste Operating Funds. The City will only pay for services rendered
and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Presentation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Brian Boerner, 940-349-8001.
Legal point of contact: Marcella Lunn at 940-349-8333.