Exhibit 1 - Agenda Informtion SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: December 17, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, for
approval of a pre-qualified professional services list and qualified social services list for allocation of
funding of the Emergency Solutions Grant CARES Act (ESG-CV); and providing an effective date (RFQ
7525).
INFORMATION/BACKGROUND
CARES ACT
Congress passed the Coronavirus Aid, Relief, and Economic Security (CARES) Act to provide much
needed resources to help governments, businesses, and individuals respond to the current pandemic. The
CARES Act included $4 billion for Emergency Solutions Grants (ESG) funding to support additional
homeless assistance and homelessness prevention activities to mitigate the impacts created by coronavirus
under the Emergency Solutions Grants program as authorized under subtitle B of title IV of the McKinney-
Vento Homeless Assistance Act (42 U.S.C. 11371 et seq.).
The first allocation of ESG CARES Act funding (ESG-CV) released by HUD allocated $33,254,679 to the
Texas Department of Housing and Community Affairs (TDHCA), the State ESG Recipient. In May,
$7,020,131 of these ESG CARES funds was distributed through a competitive application process
administered by the Texas Homeless Network (THN), the CoC Lead Agency for the Texas Balance of State
Continuum of Care (TX BoS CoC). The City of Denton applied on behalf of Denton County. Thirty-one
communities applied and 14 were funded. In October of this year, the City of Denton was awarded $1.425M
of ESG-CV funding from the TDHCA to provide homeless services (outreach, shelter, rapid rehousing and
homeless prevention) in partnership with agencies throughout Denton County.
The ESG-CV funding will allow the City to support programs in our Housing Crisis Response System
(HCRS) providing services to people experiencing and at-risk of homelessness, and to collaboratively
address the increased needs of people experiencing homelessness who are disproportionately affected by
the COVID-19 and the global pandemic. The funds may be used to cover allowable costs incurred to
prevent, prepare for, and respond to COVID-19.
Based on the application requirements, the City of Denton opted for the solicitation process through a
qualified list with local social service agencies to provide ESG-CV eligible services with the ability to
award an unspecified number of contracts per scope of work category through the term of the City’s contract
with TDHCA from November 1, 2020 through July 31, 2021 or until the funds are expended, whichever
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
comes first. Pricing is not a factor in this evaluation and award instead, through the RFQ, nonprofits were
required to meet minimum qualifications and demonstrate the ability to deliver the activities eligible under
the scope of work including Street Outreach (SO), Emergency Shelter (ES), Homeless Prevention (HP),
Rapid Re-housing (RRH) and use of the Homeless Management Information System (HMIS).
Request for Qualifications (RFQ) for professional social services was sent to 95 prospective firms, with 18
total Denton firms, for these services. In addition, the RFQ was placed on the Materials Management
website for prospective respondents to download and advertised in the local newspaper. Five (5) statement
of qualifications (SOQ) were received. The SOQs were evaluated based on published criteria. All firms
scoring 80 or higher were placed on the list for consideration.
NIGP Code Used for Solicitation: 952-(Service Only) - Human Services
Notifications sent for Solicitation sent in IonWave: 95
Number of Suppliers that viewed Solicitation in IonWave: 18
HUB-Historically Underutilized Business Invitations sent out: 8
SBE-Small Business Enterprise Invitations sent out: 33
Responses from Solicitation: 5
RECOMMENDATION
Recommend approval of the qualified firm list for allocation of funding of the Emergency Solutions Grant
CARES Act (ESG-CV) as reviewed and ranked by staff.
ESTIMATED SCHEDULE OF PROJECT
This qualified firm list will be started upon approval with a completion date by July 31, 2021.
FISCAL INFORMATION
No funds are requested nor required to be spent as part of this approval. Individual contracts will be
negotiated with the top-ranked firms.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Evaluation Sheet
Exhibit 3: Ordinance
Exhibit 4: Presentation
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Dani Shaw, 940-349-7237.
Legal point of contact: Marcella Lunn at 940-349-8333.