Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: December 17, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or his designee, to execute a Service Agreement with Giving Hope, Inc., for
allocation of funding from the Emergency Solutions Grant CARES Act (ESG-CV) as set forth in the
contract; providing for the expenditure of funds therefor; and providing an effective date (RFQ 7525-002 –
Service Agreement for allocation of funding for the Emergency Solutions Grant CARES Act (ESG-CV)
awarded to Giving Hope, Inc., in the not-to-exceed amount of $277,616.00.
INFORMATION/BACKGROUND
CARES ACT
Congress passed the Coronavirus Aid, Relief, and Economic Security (CARES) Act to provide much
needed resources to help governments, businesses, and individuals respond to the current pandemic. The
CARES Act included $4 billion for Emergency Solutions Grants (ESG) funding to support additional
homeless assistance and homelessness prevention activities to mitigate the impacts created by coronavirus
under the Emergency Solutions Grants program as authorized under subtitle B of title IV of the McKinney-
Vento Homeless Assistance Act (42 U.S.C. 11371 et seq.).
The first allocation of ESG CARES Act funding (ESG-CV) released by HUD allocated $33,254,679 to the
Texas Department of Housing and Community Affairs (TDHCA), the State ESG Recipient. In May,
$7,020,131 of these ESG CARES funds was distributed through a competitive application process
administered by the Texas Homeless Network (THN), the CoC Lead Agency for the Texas Balance of State
Continuum of Care (TX BoS CoC). The City of Denton applied on behalf of Denton County. Thirty-one
communities applied and 14 were funded. In October of this year, the City of Denton was awarded $1.425M
of ESG-CV funding from the TDHCA to provide homeless services (outreach, shelter, rapid rehousing and
homeless prevention) in partnership with agencies throughout Denton County.
The ESG-CV funding will allow the City to support programs in our Housing Crisis Response System
(HCRS) providing services to people experiencing and at-risk of homelessness, and to collaboratively
address the increased needs of people experiencing homelessness who are disproportionately affected by
the COVID-19 and the global pandemic. The funds may be used to cover allowable costs incurred to
prevent, prepare for, and respond to COVID-19.
Based on the application requirements, the City of Denton opted for the solicitation process through a
qualified list with local social service agencies to provide ESG-CV eligible services with the ability to
award an unspecified number of contracts per scope of work category through the term of the City’s contract
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
with TDHCA from November 1, 2020 through July 31, 2021 or until the funds are expended, whichever
comes first. Pricing was not the factor in evaluation and awarding instead through the RFQ, nonprofits were
required to meet minimum qualifications and demonstrate the ability to deliver the activities eligible under
the scope of work including Street Outreach (SO), Emergency Shelter (ES), Homeless Prevention (HP),
Rapid Re-housing (RRH) and use of the Homeless Management Information System (HMIS).
Giving Hope met the qualification requirements and will be funded for Street Outreach (SO), Homeless
Prevention (HP), Rapid Re-housing (RRH) and use of the Homeless Management Information System
(HMIS) in the not-to-exceed amount of $277,616.
Request for Qualifications for social services was solicited using the City’s formal solicitation process. City
Council approved a pre-qualified list of social services firms on on December 17, 2020 (Ordinance 20-
2451).
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On December 17, 2020, Council approved RFQ 7525 for a prequalified list of nonprofit social service firms
(Ordinance 20-2451).
RECOMMENDATION
Award a contract with Giving Hope, Inc., for allocation of funding for the Emergency Solutions Grant
CARES Act (ESG-CV) in the not-to-exceed amount of $277,616.00
PRINCIPAL PLACE OF BUSINESS
Giving Hope, Inc.
Denton, TX
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with a completion date by July 31, 2020.
FISCAL INFORMATION
These services will be funded from Emergency Solutions Grant CARES Act (ESG-CV)
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Exhibit 3: Presentation
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Dani Shaw, 940-349-7237.
Legal point of contact: Marcella Lunn at 940-349-8333.