Exhibit 1 - Agenda Information Sheet
City of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: December 17, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or his designee, to execute a contract with AECOM Technical Services, Inc.,
for a developmental fiscal impact analysis and tool for the Development Services Department; providing
for the expenditure of funds therefor; and providing an effective date (RFP 7451 – awarded to AECOM
Technical Services, Inc., in the not-to-exceed amount of $98,500.00).
INFORMATION/BACKGROUND
The City of Denton issued a request for proposals for a consultant to complete a development fiscal impact
analysis and develop a tool for the City to use when reviewing development applications. This is an analysis
which has been requested to be included in future presentations made by staff to be used for consideration
by City Council for requests being presented. The review committee determined AECOM, Inc. provided
the best value for the City in their proposal. AECOM, Inc. had a strong project team based on their prior
experience in the field, working with others for this specific project, and providing an experienced project
including high-level employees in the company. Included in their proposal was a detailed project plan with
examples of the project summaries to be delivered by the analysis tool. During the staff’s interview with
the firm, they had a complete understanding of the City’s needs and intended outcomes for the fiscal analysis
tool. AECOM, Inc. would also estimate costs and benefits to the City for both the General and Utilities
funds and can estimate indirect benefits to the City of Denton for potential developments. The project would
be completed in the following phases:
• Phase 1. Baseline Analysis
o Task 1. Project Initiation and Logistics
o Task 2. Stakeholder Engagement
o Task 3. Define Model Parameters / Objectives
o Task 4. Data Collection & Document Review
o Task 5. Fiscal, Economic & Demographic Context
• Phase 2. Fiscal Impact Tool Development
o Task 6. Assumption Confirmation
o Task 7. Draft Model Development
o Task 8. Model Refinements
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
• Phase 3. Impact Tool Training
o Task 9. Handover of Product and Training
o Task 10. Strategies, Presentations, & Educational Toolkit
In selecting this vendor, the City would receive upon completion of the project a tool in which to input
details from a development application and produce a consistent report which highlights the estimated costs
and benefits to the City for the proposed development. In addition, staff could use this tool to analyze
specific areas of the City for future special districts and redevelopment opportunities for discussion with
City Council. This project was a prior request of City Council and the scope of work for the request for
proposal was included in the July 31, 2020, Friday report.
Request for Proposals was sent to 531 prospective suppliers, including 22 Denton firms. In addition,
specifications were placed on the Materials Management website for prospective suppliers to download and
advertised in the local newspaper. Thirteen (13) proposals were received and evaluated based upon
published criteria including delivery, compliance with specifications, probable performance, and price.
Vendor Interviews were held for the five (5) highest scoring vendors. Based upon this evaluation, AECOM
Technical Services, Inc. was ranked the highest and determined to be the best value for the City.
NIGP Code Used for Solicitation: 918 - (Service Only) - Consulting
Services
Notifications sent for Solicitation sent in IonWave: 531
Number of Suppliers that viewed Solicitation in IonWave: 34
HUB-Historically Underutilized Business Invitations sent out: 38
SBE-Small Business Enterprise Invitations sent out: 160
Responses from Solicitation: 13
RECOMMENDATION
Award a contract with AECOM Technical Services, Inc., for a developmental fiscal impact analysis and
tool for the Development Services Department, in the not-to-exceed amount of $98,500.
PRINCIPAL PLACE OF BUSINESS
AECOM Technical Services, Inc.
Dallas, TX
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval to be completed within six (6) months.
FISCAL INFORMATION
These services will be funded from General Fund project funds.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Charlie Rosendahl, 940-349-8452.
Legal point of contact: Marcella Lunn at 940-349-8333.