Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: December 17, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or his designee, to execute a contract with North Texas Sales and
Distribution, LLC, dba Hotsy Equipment Company, for vehicle pressure washing equipment, supplies,
service, and repairs for the Fleet Services Department; providing for the expenditure of funds therefor; and
providing an effective date (RFP 7487 – awarded to North Texas Sales and Distribution, LLC, dba Hotsy
Equipment Company, in the five (5) year not-to-exceed amount of $50,000).
INFORMATION/BACKGROUND
The proposed contract is for vehicle pressure washing equipment, supplies, services and repairs. The Fleet
Department recommends cleaning of City vehicles and as a best practice for maintaining vehicle longevity
and promoting an image of good stewardship to the public. Multiple departments utilize the pressure
washing equipment to keep their vehicles and equipment clean. Fleet technicians utilize the pressure washer
to clean specific areas of equipment before diagnosing and after repairs are made. The Fleet Services
Department is responsible for ensuring the vehicle pressure washing equipment is in good working order,
relying on vendors to monitor and supply cleaning agents, and service and maintain equipment.
This request is for a five (5) year contract for the supply and monitoring of detergent, scheduled
maintenance, and repair services for the City-owned vehicle pressure washing equipment located at the
Service Center Fleet Shop. The NTE amount is based on the five-year historical spend. Since 2015, the City
has spent around $47,000 on these supplies and services.
Requests for Proposals was sent to 87 prospective suppliers, including eleven (11) Denton firms. In
addition, specifications were placed on the Materials Management website for prospective suppliers to
download and advertised in the local newspaper. One (1) proposal was received and evaluated based upon
published criteria including delivery, compliance with specifications, past performance, and price. Based
upon this evaluation, North Texas Sales and Distribution, LLC, dba Hotsy Equipment Company was
determined to be the best value for the City.
NIGP Code Used for Solicitation: 075 - Automotive Shop and Related
Equipment and Supplies
Notifications sent for Solicitation sent in IonWave: 87
Number of Suppliers that viewed Solicitation in IonWave: 7
HUB-Historically Underutilized Business Invitations sent out: 6
SBE-Small Business Enterprise Invitations sent out: 26
Responses from Solicitation: 1
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On December 14, 2020, this item will be presented to the Public Utilities Board (PUB) for consideration.
RECOMMENDATION
Award a contract with North Texas Sales and Distribution, LLC, dba Hotsy Equipment Company, for
vehicle pressure washing equipment, supplies, service, and repairs for the Fleet Services Department, in a
five (5) year not-to-exceed amount of $50,000.
PRINCIPAL PLACE OF BUSINESS
North Texas Sales and Distribution, LLC dba Hotsy Equipment Company
Dallas, TX
ESTIMATED SCHEDULE OF PROJECT
This is a five (5) year contract.
FISCAL INFORMATION
These items/services will be funded from Fleet Department Operating funds. The City will only pay for
services rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: LLC Members
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Terry Kader, 940-349-8729.
Legal point of contact: Marcella Lunn at 940-349-8333.