Exhibit 1 - Agenda Information SheetCity of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: January 5, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or his designee, to execute a contract with Eurovia Atlantic Coast LLC, dba
Sunmount Paving Company as the primary vendor and Jagoe-Public Company as the secondary vendor for
the supply and installation of Hot Mix Asphalt Concrete for the Streets Department; providing for the
expenditure of funds therefor; and providing an effective date (RFP 7486 – awarded to Eurovia Atlantic
Coast LLC, dba Sunmount Paving Company and Jagoe-Public Company, for one (1) year, with the option
for three (3) additional one (1) year extensions, in the total four (4) year not-to-exceed amount of
$12,000,000.00).
INFORMATION/BACKGROUND
This proposed contract is for the supply of hot mix asphalt concrete and installation services as needed.
This contract is utilized in the construction, rehabilitation, and maintenance of City streets. The contract
allows for the delivery of asphalt to the job site and pickup of asphalt using City trucks at the plant. In
addition, the contract gives access to a price per ton for equipment and operations or installation of the
asphalt at the direction of the Streets Division.
The Dallas/Fort Worth area continues to experience a major increase in economic growth and highway
construction. This has put a strain on the availability of materials and labor causing the unit price to increase
for asphalt, concrete, and building materials. As a result, it is in the best interest of the City to secure a unit
cost on an annual basis.
Historically the City has spent an average of $2,500,000 annually on hot mix asphalt.
Estimated Annual Usage + Inflation (8%)
Year 1 $ 2,500,000
Year 2 $ 2,700,000
Year 3 $ 2,916,000
Year 4 $ 3,149,280
Contingency (~7%) $ 734,720
Total $ 12,000,000
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Requests for Proposals were sent to 78 prospective suppliers of this item, including six (6) Denton firms.
In addition, specifications were placed on the Materials Management website for prospective suppliers to
download and advertised in the local newspaper. Three (3) proposals were received, references were
checked, and proposals evaluated based upon published criteria including delivery, compliance with
specifications, probable performance, and price. Based upon this evaluation, staff recommends awarding to
a primary and secondary vendor as follows and also shown on Exhibit 2 for a combined not-to-exceed
amount of $12,000,000.
NIGP Code Used for Solicitation: 745 - Road and Highway Building
Materials (Asphaltic)
Notifications sent for Solicitation sent in IonWave: 78
Number of Suppliers that viewed Solicitation in IonWave: 11
HUB-Historically Underutilized Business Invitations sent out: 4
SBE-Small Business Enterprise Invitations sent out: 20
Responses from Solicitation: 3
RECOMMENDATION
Award a contract with Eurovia Atlantic Coast LLC, dba Sunmount Paving Company and Jagoe-Public
Company, for the supply and installation of Hot Mix Asphalt Concrete for the Streets Department, in the
not-to-exceed amount of $12,000,000.
PRINCIPAL PLACE OF BUSINESS
Eurovia Atlantic Coast LLC, dba Sunmount Paving Company
Justin, TX
Jagoe-Public Company
Denton, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for three (3) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These items will be funded through the department’s budget on an as-needed basis. The City will only pay
for service rendered and is not obligated to pay the full Contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: LLC Members
Exhibit 4: Presentation
Exhibit 5: Ordinance and Contracts
Respectfully submitted:
Lori Hewell, (940)-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Daniel Kremer, 940-349-7193.
Legal point of contact: Marcella Lunn at 940-349-8333.