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Exhibit 1 - Agenda Information SheetCity of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Procurement & Compliance ACM: David Gaines DATE: January 5, 2021 SUBJECT Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or his designee, to execute a contract with Obra Ramos Construction, LLC, for the construction of the McKenna Park Improvements for the Parks and Recreation Department; providing for the expenditure of funds therefor; and providing an effective date (IFB 7493 – awarded to Obra Ramos Construction, LLC, in the not-to-exceed amount of $987,833.38). INFORMATION/BACKGROUND The Parks and Recreation Department is proposing improvements to McKenna Park, which is an 18-acre, neighborhood park located at 700 N. Bonnie Brae St. The department held a community meeting on March 18, 2019, to gather input from the neighborhood regarding park improvements including trails and amenities. Since the meeting, staff has worked on design and construction documents, which were provided to citizens during a second community meeting held on September 24, 2020. The proposed park improvements include a new loop trail for the interior of the park, new pavilions, and the playground will be located closer to the new parking lot. With the expansion of Bonnie Brae Street, the current park parking lot has been removed and is planned to be rebuilt on the east side of the park along Thomas Street. The proposed construction contract is in the amount not-to-exceed amount of $987,833.38, which includes a base bid of $858,985.55 and $128,847.83 for contingency. The fifteen (15) percent contingency allowance is for the sole use of the City and will be subject to written authorization by the City’s Parks and Recreation Director. The engineer’s opinion of probable construction cost (OPCC) for the project was $960,073.40. The low bidder for this project, Obra Ramos Construction, LLC, appears to meet all necessary requirements for qualification on this project. Invitation for Bids was sent to 653 prospective suppliers of this item, including 55 Denton firms. In addition, specifications were placed on the Materials Management website for prospective suppliers to download and advertised in the local newspaper. Fourteen (14) bids were submitted. Twelve (12) bids met minimum specifications. The lowest responsible bid was submitted by Obra Ramos Construction, LLC. As part of the solicitation, process bidders submit a minimum qualification statement that includes three government entities of similar size and scope that are contacted by staff to verify the vendor’s quality of work on prior projects before proceeding with an award. City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com NIGP Code Used for Solicitation: 912 – Construction Services, General 913 – Construction Services, Heavy 988 – Roadside, Grounds, Recreational, and Park Area Services Notifications sent for Solicitation sent in IonWave: 653 Number of Suppliers that viewed Solicitation in IonWave: 73 HUB-Historically Underutilized Business Invitations sent out: 35 SBE-Small Business Enterprise Invitations sent out: 168 Responses from Solicitation: 14 Responses Meeting Specifications: 12 PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS) On August 8, 2020, Parks and Recreation presented to the Parks, Recreation and Beautification Board to gather additional feedback and suggestions on the improvements. RECOMMENDATION Award a contract with Obra Ramos Construction, LLC, for the construction of McKenna Park improvements for the Parks and Recreation Department, in the not-to-exceed amount of $987,833.38. PRINCIPAL PLACE OF BUSINESS Obra Ramos Construction, LLC Frisco, TX ESTIMATED SCHEDULE OF PROJECT This project will be started upon approval with a completion date within approximately 9 months. FISCAL INFORMATION These services will be funded from Park Land Dedication funds. EXHIBITS Exhibit 1: Agenda Information Sheet Exhibit 2: Bid Tabulation Exhibit 3: LLC Members Exhibit 4: Ordinance and Contract Respectfully submitted: Lori Hewell, 940-349-7100 Purchasing Manager For information concerning this acquisition, contact: Drew Huffman, 940-349-7464. Legal point of contact: Marcella Lunn at 940-349-8333.