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Bid Invitation7493 IFB Addendum 1 McKenna Park Improvements Issue Date:10/9/2020 Questions Deadline:11/3/2020 08:00 PM (CT) Response Deadline:11/12/2020 11:00 AM (CT) Denton - Purchasing Contact Information Contact:Laura Hermosillo Address:Procurement and Compliance 901-B Texas Street Denton, TX 76209 Phone:(NO) PHONE xCALLS Email:IONWAVE Questions only laura.hermosillo@cityofdent Page 1 of 13 pages Deadline: 11/12/2020 11:00 AM (CT)7493 IFB Addendum 1 Event Information Number:7493 IFB Addendum 1 Title:McKenna Park Improvements Type:Invitation for Bid Issue Date:10/9/2020 Question Deadline:11/3/2020 08:00 PM (CT) Response Deadline:11/12/2020 11:00 AM (CT) Notes: Out of an abundance of caution, the City of Denton is not accepting hard copy bids. Please submit all bids electronically in Ionwave at https://dentontx.ionwave.net. Hard copy bid bonds are required. IFB 7493 - McKenna Park Improvements The submittal process may take significant time. The City highly recommends that respondents do not wait until minutes before the due date and time to submit proposal. Submissions via email will not be accepted. Questions must be submitted by the deadline via IONWAVE only (no emails/no phone calls) A virtual pre-bid will be conducted for this solicitation. To attend follow the link or call in: Join Microsoft Teams Meeting ( ↑↑ click link to join meeting ↑↑ ) +1 940-208-1678 United States, Denton (Toll) Conference ID: 223 134 409# Local numbers | Reset PIN | Learn more about Teams | Meeting options __________________________________________________________________ ______________ Pre-Bid: Wednesday, October 28, 2020 9:00AM-9:30AM Page 2 of 13 pages Deadline: 11/12/2020 11:00 AM (CT)7493 IFB Addendum 1 ************************************************************************** Pre-Bid Meeting will be recorded. ************************************************************************** A virtual public bid opening will be conducted for this solicitation. To attend follow the link or call in: Join Microsoft Teams Meeting ( ↑↑ click link to join meeting ↑↑ ) +1 940-208-1678 United States, Denton (Toll) Conference ID: 915 981 086# Local numbers | Reset PIN | Learn more about Teams | Meeting options Bid Opening: Thursday, November 12, 2020 11:30AM-11:45AM GENERAL DESCRIPTION OF WORK The majority of the work will consist of the (approximate) following: Installation of 4000 linear feet of 10 foot wide mixed use pathway around the park, installation of a 1300 square yard parking lot, and the grading of 6000 cubic yards of dirt to create a level playing field in the park. In accordance with the City of Denton's Policies and Procedures, the City of Denton (the City) is requesting submissions to contract with an individual or business with considerable experience in providing goods or services of this solicitation. The responses and the cost solutions shall be submitted to the City of Denton in a sealed submission. The awarded individual or business shall possess a proven track record of using innovative approaches to providing goods and services that represent the best value to their clients. The awarded individual or business shall have the ability to accomplish all aspects of the requested services. The selected individual or firm should be able to provide innovative methods to deal with municipal challenges, and cost effective solutions. A firm may submit a solicitation response for one or more of the categories of product or services requested in this solicitation. Page 3 of 13 pages Deadline: 11/12/2020 11:00 AM (CT)7493 IFB Addendum 1 Ship To Information Address:901B Texas Street Denton, TX 76209 Billing Information Contact:City of Denton Address:Accounts Payable 215 E McKinney St Denton, TX 76201-4299 Bid Activities Pre-Bid Conference - Virtual 10/28/2020 9:00:00 AM (CT) A non-mandatory pre-solicitation conference will be available to interested contractors. Attendance at the pre-solicitation conference is strongly encouraged prior to submission of a response. To attend the virtual meeting, follow instructions on 'Bid Details' Tab. ****************** Pre-Bid Meeting will be recorded ****************** Bid Attachments ADDENDUM 1 - 7493 IFB - McKenna Park Improvements.pdf View Online ADDENDUM 1 - 7493 IFB - McKenna Park Improvements ADDENDUM 1 - 7493 IFB -Proposed Subcontractors Form ( 00 43 36).pdf View Online ADDENDUM 1 - 7493 IFB -Proposed Subcontractors Form ( 00 43 36) - REVISED ADDENDUM 1 - 7493 IFB - Pre-Bid Agenda and Attendance.pdf View Online ADDENDUM 1 - 7493 IFB - Pre-Bid Agenda and Attendance ADDENDUM 1 - 7493 IFB - Pre-Bid - McKenna Park Improvements.mp4 View Online ADDENDUM 1 - 7493 IFB - Pre-Bid - McKenna Park Improvements IFB 7493 - SPECIFICATIONS - McKenna Park Improvements Project Manual.pdf View Online IFB 7493 - SPECIFICATIONS - McKenna Park Improvements Project Manual IFB 7493 -PLANS - McKenna Park Improvements Construction Plans.pdf View Online IFB 7493 - PLANS - McKenna Park Improvements Construction Plans IFB 7493 - Unit Price Form (00 42 43).xlsx View Online IFB 7493 - Unit Price Form (00 42 43) IFB 7493 - SAMPLE - INVOICE TEMPLATE.xlsx View Online IFB 7493 - SAMPLE - INVOICE TEMPLATE Download Bid Tab Instructions.pdf Download Bid Tab/Document Download Instructions Substitute_W-9_Form_10.18.18.pdf View Online Substitute w-9 Requested Attachments Construction Bid Documents (Attachment required) Must attach all required documents listed in section 4 of the Bid Form. Construction Unit Price Bid (Attachment required) Must attach excel pricing detail Page 4 of 13 pages Deadline: 11/12/2020 11:00 AM (CT)7493 IFB Addendum 1 Substitute W9 This will be used if awarded to set you up in our system. Bid Acceptance - Exceptions If you answered yes - with exceptions to the bid acceptance question please attach a list of the exceptions Bid Attributes 1 SECTION 1 General Information 2 Submittal Instructions The City of Denton will accept electronic submissions via this portal only (dentontx.ionwave.net) until the date and time specified for this solicitation. Any submission received after the date and/or hour set for solicitation opening will not be accepted. All hard copy submissions will be rejected, and will be returned unopened after the opening date. All email submissions will be disqualified. Do not wait until the last minute, incomplete and late submission will be automatically rejected by IONWAVE. The City will not allow late submissions due to technical difficulties. Each respondent is responsible for taking the necessary steps to ensure their submission is received by the date and time noted herein. The City is not responsible for technical difficulties that may result in the submission arriving after the set time. BID BONDS - SUBMISSION FORMAT Hard copy of Bid Bonds are required. Hard copy bid bonds must be submitted using hard submission requirements. Electronic proposals without hard copy bonds will be automatically rejected. Bid Bonds (hard copy with raised seal) may be hand delivered by firm or express courier to the address listed below prior to bid deadline: City of Denton Warehouse SOLICITATION NUMBER AND NAME 901B Texas Street Denton, TX 76209 The City of Denton reserves the right to accept or reject in part or in whole any submission, and to waive technicalities of the submission, in the best interest of obtaining best value for the City. Each respondent is responsible for taking the necessary steps to ensure their submission is received by the date and time noted herein. The City is not responsible for missing, lost or late mail or any mail delays, internal or external, that may result in the submission arriving after the set time. Incomplete electronic submissions will be automatically rejected by the bid system. Page 5 of 13 pages Deadline: 11/12/2020 11:00 AM (CT)7493 IFB Addendum 1 3 Evaluation Procedures Selection of a firm(s) to provide the aforementioned materials and services shall be in accordance with the City of Denton Purchasing Policies and procedures. A public opening will be conducted with this process. Respondent names and pricing will be read aloud thirty minutes after the opening time and date. Out of an abundance of caution, the City of Denton is not open to the public. A virtual public opening will be conducted for this solicitation. To attend follow the link or call in: Join Microsoft Teams Meeting ( ↑↑ click link to join meeting ↑↑ ) +1 940-208-1678 United States, Denton (Toll) Conference ID: 915 981 086# Local numbers | Reset PIN | Learn more about Teams | Meeting options Thursday, November 12, 2020 11:30AM-11:45AM Once the public opening is adjourned, read responses will be available in the document section of this solicitation (see attachments for instructions). Line item detailed tab sheets will not be published, but may be requested after bid award by council. After the contract has been awarded all submissions will be open for public inspection, and the unsuccessful respondent(s) may request a debriefing regarding their submittal. Please contact the City of Denton Materials Management staff to document the request for a debriefing. A meeting with the City of Denton Materials Management Staff and the using Division will be scheduled within a reasonable time. 4 Invoices If applicable, A. The Contractor shall submit separate invoices in duplicate on each purchase order or purchase release after each delivery. If partial shipments or deliveries are authorized by the City, a separate invoice must be sent for each shipment or delivery made. B. Proper Invoices must include a unique invoice number, the purchase order or delivery order number and the master agreement number if applicable, the Department’s Name, and the name of the point of contact for the Department. Invoices shall be itemized and transportation charges, if any, shall be listed separately. A copy of the bill of lading and the freight waybill, when applicable, shall be attached to the invoice. The Contractor’s name, remittance address and, if applicable, the tax identification number on the invoice must exactly match the information in the Vendor’s registration with the City. Unless otherwise instructed in writing, the City may rely on the remittance address specified on the Contractor’s invoice. C. Invoices for labor shall include a copy of all time-sheets with trade labor rate and deliverables order number clearly identified. Invoices shall also include a tabulation of work-hours at the appropriate rates and grouped by work order number. Time billed for labor shall be limited to hours actually worked at the work site. D. Unless otherwise expressly authorized in the Contract, the Contractor shall pass through all Subcontract and other authorized expenses at actual cost without markup. E. Federal excise taxes, State taxes, or City sales taxes must not be included in the invoiced amount. The City will furnish a tax exemption certificate upon request. A sample of the required invoice template is provided with this solicitation Acknowledge (Required: Check if applicable) 5 Protests Any interested party who is aggrieved in connection with a solicitation or award of a contract may protest per the City of Denton policy located here on page 52 - "https://www.cityofdenton.com/CoD/media/City-of- Denton/Business/Solicitations%20and%20Contracting/Denton-Procurement-Policy_Final.pdf 6 Section 4 Terms and Conditions Page 6 of 13 pages Deadline: 11/12/2020 11:00 AM (CT)7493 IFB Addendum 1 7 General Provisions - Additional for Construction 1. AVAILABILITY OF TECHNICAL DRAWINGS AND SPECIFICATIONS If applicable, Technical Specifications and Drawings/Plans related to this project are attached to this solicitation. 2. EXAMINATION OF PLANS, SPECIFICATIONS AND SITE OF THE WORK Respondents are advised that the scope of work, attachments, plans (if applicable), specifications, and other documents on file as stated in the proposal documents shall constitute all the information which the City shall furnish. Respondents are required, prior to submitting any response, to review all documents (scope of work, plans, specifications, exhibits, contract, amendments, bond forms, etc.,) carefully; to visit the site of the work (if applicable); to examine carefully the local conditions; to inform themselves with their independent research, tests, and investigations of the difficulties to be encountered and judge for themselves the accessibility of the work and all attending circumstances affecting the cost of doing the work or the time required for its completion and to obtain all information required to make an intelligent proposal. No information given by the City or any official thereof, other than that shown on the scope of work, plans (if available) and contained in the specifications, exhibits, and other contract documents, shall be binding upon the City. Respondents shall rely exclusively upon their own estimates, investigations, test and other data which is necessary to full and complete information upon which the submission may be based. Any respondent, by submitting a response, represents and warrants that he has prepared his submittal in accordance with the specifications, with full knowledge and understanding of the terms and provisions thereof; that he has reviewed, studied and examined the response prior to the signing and submission of same; and that he was cognizant of the terms of his submittal, verified his calculations and found them to be correct and agrees to be bound thereby. 3. BONDS Successful awarded contractor will be required to sign original contract and submit a blanket performance and payment bond as outlined in specifications before work is to commence. Bonds shall be in accordance with the V.T.C.A Government Code Section 2253.021, as amended. 4. PREVAILING WAGE RATES In accordance with Texas Government Code 2258, the awarded contractor shall comply with prevailing wage rates as defined by the United States Department of Labor Davis-Bacon Wage Determination Page 7 of 13 pages Deadline: 11/12/2020 11:00 AM (CT)7493 IFB Addendum 1 at http://www.dol.gov/whd/contracts/dbra.htm and at the Wage Determinations website www.wdol.gov for Denton County, Texas. Notwithstanding any other provision of this Contract, the awarded contractor hereby represents and warrants that the contractor shall pay to each of its employees a wage not less than what is currently known as the "Federal Minimum Wage" and any increase or amendments thereto. Furthermore, contractor shall produce proof of compliance with this provision by contractor to the City. The City shall withhold payments due to contractor until contractor has complied with this provision. Prior to any payment being made for work satisfactorily completed and accepted, contractor shall submit wage rate affidavits with its billing documents affirming that all employees have been paid not less than the current "Federal Minimum Wage”. 5. PAYMENT AND PERFORMANCE REQUIREMENTS a. PAYMENT AND INVOICES: Payment processing: The City review, inspection, and processing procedures for invoices ordinarily require thirty (30) days after receipt of invoices, materials, or services. Submissions which call for payment before thirty (30) days from receipt of invoice, or cash discounts given on such payment, will be considered only if, in the opinion of the Purchasing Manager, the review, inspection, and processing procedures can be completed as specified. It is the intention of the City of Denton to make payment within thirty days after receipt of valid invoices for which items or services have been received unless unusual circumstances arise. The 30 day processing period for invoices will begin on the date the invoice is received or the date the items or services are received, whichever is later. Direct deposit for payments: Contractors are encouraged to arrange for receiving payments through direct deposit. Information regarding direct deposit payments is available from the City of Denton Purchasing website: www.dentonpurchasing.com. Invoices shall be sent directly to the City of Denton Accounts Payable Department, 215 E McKinney St, Denton, TX, 76201-4299. A pro-forma invoice shall be sent to the contract administrator as identified in the Notice to Proceed. It is the intention of the City of Denton to make payment on completed orders within thirty days after receipt of invoice or items; whichever is later, unless unusual circumstances arise. Invoices must be fully documented as to labor, materials, and equipment provided, if applicable, and must reference the City of Denton Purchase Order Number in order to be processed. No payments shall be made on invoices not listing a Purchase Order Number. b. PAYMENT TO PERFORMANCE MILESTONES Awarded contractor shall prepare and submit monthly pay apps per the schedule of values outlined in the attached STANDARD PURCHASE TERMS AND CONDITIONS FOR FACILITY CONSTRUCTION SERVICES, Article 9 Payments and Completion. c. TAX EXEMPTION The City of Denton qualifies for sales tax exemption pursuant to the provisions of Article 20.04 (F) of the Texas Limited Sales, Excise and Use Tax Act. Any Contractor performing work under this contract for the City of Denton may Page 8 of 13 pages Deadline: 11/12/2020 11:00 AM (CT)7493 IFB Addendum 1 purchase materials and supplies and rent or lease equipment sales tax free. This is accomplished by issuing exemption certificates to suppliers. Certificates must comply with State Comptroller’s ruling #95-0.07 and #95-0.09. d. RELEASE OF LIENS AND CERTIFICATE OF CONTRACTOR Upon award of the contract, the Contractor shall inform the City of the subcontractors and material sources that will be used. Upon the completion by the Contractor of the construction of the project, but prior to final payment to the Contractor, the Contractor shall deliver to the City releases of all liens, and of rights to claim any lien, from all manufacturers, material-men, and subcontractors furnishing services or materials for the project, to the effect that all materials or services used on or for the project have been paid for and indicating that the City is released from all such claims. e. PAYMENTS TO MATERIAL-MEN AND SUBCONTRACTORS The Contractor shall pay each material-men, and each subcontractor, if any, as outlined in the project specifications, the amount thereof allowed the Contractor for and on account of materials furnished or construction performed by each material-men or each subcontractor. 6. WARRANTIES The contractor shall provide a warranty as outlined in the project specifications. 8 Bid Acceptance I have read and understand the Terms and Conditions, Specifications, and Insurance requirements, contained herein, and further agree to abide and accept said Terms, Conditions and Specifications. Yes Yes - with exceptions (Please Select) (Required: Check only one) 9 Bid Acceptance Exceptions If you answered yes - with exceptions to the above question you must attach exceptions narrative in attachment tab. (Additional exceptions will not be allowed during the negotiation process) Yes, I understand any exceptions must be attached (Required: Check if applicable) Page 9 of 13 pages Deadline: 11/12/2020 11:00 AM (CT)7493 IFB Addendum 1 1 0 Acknowledgement The undersigned agrees this submission becomes the property of the City of Denton after the official opening. The undersigned affirms he has familiarized himself with the specification, drawings, exhibits and other documents; the local conditions under which the work is to be performed; satisfied himself of the conditions of delivery, handling and storage of materials and equipment; and all other matters that will be required for the work before submitting a response. The undersigned agrees, if this submission is accepted, to furnish any and all items/services upon which prices are offered, at the price(s) and upon the terms and conditions contained in the specification. The period for acceptance of this submission will be 120 calendar days unless a different period is noted. The undersigned affirms that they are duly authorized to execute this contract, that this submission has not been prepared in collusion with any other respondent, nor any employee of the City of Denton, and that the contents of this submission have not been communicated to any other respondent or to any employee of the City of Denton prior to the acceptance of this submission. Respondent hereby assigns to the City any and all claims for overcharges associated with this contract which arise under the antitrust laws of the United States, 15 USCA Section 1 et seq., and which arise under the antitrust laws of the State of Texas, Tex. Bus. & Com. Code, Section 15.01, et seq. The undersigned affirms that they have read and do understand the specifications, all exhibits and attachments contained in this solicitation package. The undersigned agrees that the solicitation package posted on the website are the official specifications and shall not alter the electronic copy of the specifications and/or pricing sheet, without clearly identifying changes. The undersigned understands they will be responsible for monitoring the City of Denton Purchasing Website at: https://www.cityofdenton.com/en-us/business/solicitations-contracting to ensure they have downloaded all addendum(s). I certify that I have made no willful misrepresentations in this submission, nor have I withheld information in my statements and answers to questions. I am aware that the information given by me in this submission will be investigated, with my full permission, and that any misrepresentations or omissions may cause my submission to be rejected. If awarded this construction Contract, the Bidder agrees to complete the work covered by this Contract within one year as requested in the scope of work. The Bidder hereby agrees that the City reserves the right to waive informalities in any bid and to reject any or all bids, or to accept any bid that in its judgment will be for the best interest of the City. Acknowledge (Required: Check if applicable) Page 10 of 13 pages Deadline: 11/12/2020 11:00 AM (CT)7493 IFB Addendum 1 1 1 Certificate of Interested Parties Electronic Filing In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the Government Code. The law states that the City may not enter into this contract unless the Contractor submits a disclosure of interested parties (Form 1295) to the City at the time the Contractor submits the signed contract. The Texas Ethics Commission has adopted rules requiring the business entity to file Form 1295 electronically with the Commission. Contractor will be required to furnish an original Certificate of Interest Parties before the contract is awarded, in accordance with Government Code 2252.908. The contractor shall: 1. Log onto the State Ethics Commission Website at : https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm 2. Register utilizing the tutorial provided by the State 3. Print a copy of the completed Form 1295 4. Enter the Certificate Number on page 2 of this contract. 5. Sign the Form 1295 6. Email the form to purchasing@cityofdenton.com with the contract number in the subject line. (EX: Contract 1234 - Form 1295) 7. The City must acknowledge the receipt of the filed Form 1295 not later than the 30th day after Council award. Once a Form 1295 is acknowledged, it will be posted to the Texas Ethics Commission's website within seven business days. Acknowledge (Optional: Check if applicable) 1 2 Bid Acceptance Exceptions If you answered yes - with exceptions to the above question please list the exceptions. (Additional exceptions will not be allowed during the negotiation process). If no exceptions, type "N/A". (Required: Maximum 4000 characters allowed) Bid Lines 1 BID AMOUNT w/ ALTERNATES A & B (Items 1-22, 32,34,35,36) Item Notes: Copy your responses from Section 00 42 43 to '00 41 00 - Bid Form Section 5' and to the following fields. Please note that responses must match in all documents. If responses differ between documents, your responses in 004100-Bid Form Section 5 will overrule all others. (Line excluded from response total) Item Notes:The City has the right to award only the base bid to the lowest responsible bidder, or to award the base bid and any combination of alternates to the lowest responsible bidder for the chosen combination (whichever is more advantageous to the City). Page 11 of 13 pages Deadline: 11/12/2020 11:00 AM (CT)7493 IFB Addendum 1 2 BASE BID AMOUNT (Items 1-34): (Response required • Line excluded from response total) Base Bid:$Total:$ Supplier Notes: Additional notes (Attach separate sheet) 3 BID AMOUNT w/ ALTERNATE A-PERMEABLE PAVEMENT (Items 1-22, 32-35): (Response required • Line excluded from response total) Bid + Alt A:$Total:$ Supplier Notes: Additional notes (Attach separate sheet) 4 BID AMOUNT w/ ALTERNATE B - BLOCK SOD COMPLETE (Items 1-32,34,36): (Response required • Line excluded from response total) Bid + Alt B:$Total:$ Supplier Notes: Additional notes (Attach separate sheet) 5 BID AMOUNT w/ ALTERNATES A & B (Items 1-22, 32,34,35,36): (Response required) Bid + Alt A + B:$Total:$ Supplier Notes: Additional notes (Attach separate sheet) Page 12 of 13 pages Deadline: 11/12/2020 11:00 AM (CT)7493 IFB Addendum 1 Supplier Information Company Name: Contact Name: Address: Phone: Fax: Email: Supplier Notes The undersigned agrees this submission becomes the property of the City of Denton after the official opening. The undersigned affirms he has familiarized himself with the specification, drawings, exhibits and other documents; the local conditions under which the work is to be performed; satisfied himself of the conditions of delivery, handling and storage of materials and equipment; and all other matters that will be required for the work before submitting a response. The undersigned agrees, if this submission is accepted, to furnish any and all items/services upon which prices are offered, at the price(s) and upon the terms and conditions contained in the specification. The period for acceptance of this submission will be 120 calendar days unless a different period is noted. The undersigned affirms that they are duly authorized to execute this contract, that this submission has not been prepared in collusion with any other respondent, nor any employee of the City of Denton, and Print Name Signature Page 13 of 13 pages Deadline: 11/12/2020 11:00 AM (CT)7493 IFB Addendum 1