Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: January 12, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or his designee, to execute a contract with Zimmerer Kubota & Equipment,
Inc., through the Buy Board Cooperative Purchasing Network Contract # 597-19, for the purchase of one
(1) Model KX080 and one (1) Model KX040 Kubota excavator for the Streets and Water Distribution
Departments; providing for the expenditure of funds therefor; and providing an effective date (File 7539 –
awarded to Zimmerer Kubota & Equipment, Inc., in the not-to-exceed amount of $145,633.83). The Public
Utilities Board recommends approval (6-0).
INFORMATION/BACKGROUND
The proposed contract is for the purchase of a replacement Kubota Model KX080-4SR3A excavator for the
Streets Department. Equipment replacements are approved through the budget process as part of the vehicle
and equipment replacement program. In FY19-20, a Caterpillar 304E CR excavator was purchased for the
Streets Department as an approved fleet addition. This Caterpillar excavator was undersized for the intended
application and will be repurposed within the City fleet and replaced by the larger Model KX080 Kubota
excavator. The Streets Department utilizes this type of construction equipment to remove, move, and
replace materials associated with the maintenance and repair of the City infrastructure.
This request will also include the procurement of a Kubota Model KX040-4R3AP compact excavator for
the Water Distribution Department. This is a fleet addition that was approved as part of the FY19/20 budget.
The excavator will be used for smaller excavations on water leaks, and to install and maintain infrastructure
related to the supply of water to City residents.
The charts shown below compares the costs from the three cooperative contract quotes received for both
excavator units. The Fleet Services Department is recommending the purchase from the lowest bidder,
while meeting equipment specifications, Zimmerer Kubota & Equipment, Inc., in the not to exceed amount
of $145,633.83 through the Buyboard contract #597-19.
Price Comparison for larger excavator with thumb attachment:
Respondant’s Business
Name:
Zimmerer Kubota &
Equipment, Inc. RDO Equipment Company Holt Caterpillar, Inc.
Cooperative Contract #: Buyboard #597-19 Sourcewell #032119-JDC Sourcewell #032119
Make and Model Offered: Kubota KX080-4S2R3A John Deere 75G Caterpillar 308CR SBX
Total Cost of Equipment: $94,030.45 $99,169.05 $102,884.40
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Price Comparison for compact excavator:
Respondant’s Business
Name:
Zimmerer Kubota &
Equipment, Inc.
RDO Equipment
Company
Kirby-Smith Machinery,
Inc.
Cooperative Contract #: Buyboard #597-19 Sourcewell #032119-JDC Sourcewell #032119-KOM
Make and Model Offered: Kubota KX040-4R3AP John Deere 50G Komatsu PC4 MR-5
Total Cost of Equipment: $51,603.38 $58,500.00 $67,657.00
Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2005, Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
On December 14, 2020, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with Zimmerer Kubota Equipment, Inc, for the purchase of one (1) Model KX080 and
one (1) Model KX040 Kubota excavator for the Streets and Water Distribution Departments, in the not-to-
exceed amount of $145,633.83.
PRINCIPAL PLACE OF BUSINESS
Zimmerer Kubota & Equipment, Inc
Fort Worth, TX
ESTIMATED SCHEDULE OF PROJECT
Delivery of the items will occur within 180 days after receipt of order.
FISCAL INFORMATION
These items will be funded from Street Department and Water Distribution Department accounts.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Quotes
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Terry Kader, 940-349-8729.
Legal point of contact: Marcella Lunn at 940-349-8333.