Exhibit 1 - Agenda Information Sheet - Amendment 1City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement and Compliance
ACM: David Gaines
DATE: January 12, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of a first amendment to a Professional Services Agreement between the City of
Denton and Kimley-Horn and Associates, Inc., amending the contract approved by City Council on January
14, 2020, in the not-to-exceed amount of $922,800.00; said first amendment to provide additional utility
conflict analysis, surveying, easement acquisition, design, bidding, and construction administration services
in support of the State reimbursable relocation of water and wastewater utilities within the Interstate
Highway 35E Right-of-Way; providing for the expenditure of funds therefor; and providing an effective
date (RFQ 6590-084 – providing for an additional first amendment expenditure amount not-to-exceed
$165,000.00, with the total contract amount not-to-exceed $1,087,800.00).
INFORMATION/BACKGROUND
The Texas Department of Transportation (TXDOT) has provided the City of Denton (City) with a Notice
of Proposed Construction for Interstate Highway 35E (IH35E) between Loop 288 and Pockrus Page Road.
Therefore, all qualifying professional services, easements, and construction costs are reimbursable by the
State.
TXDOT is in the process of acquiring Right-of-Way (ROW) for the I-35E widening project and is scheduled
to wrap up this phase by December 2020. The TXDOT project anticipates that it will require approximately
18 months for all the utilities along this segment of I-35E to be relocated. As such, the anticipated let (bid)
date for construction of the TxDOT roadway widening project is June 2022. TXDOT requests that all City
infrastructure is relocated out of the proposed ROW prior to this date. Currently, the City’s relocation is
expected to be completed by the end of December 2021 and the total cost of the utility relocation project is
approximately $10,800,000.
Based on the qualifications, knowledge, and experience in designing projects of similar type and magnitude,
staff selected Kimley-Horn and Associates, Inc. from a list of qualified consultants to perform this work.
Request for Qualifications for professional engineering services was solicited using the City’s formal
solicitation process. City Council approved a pre-qualified list of engineering firms on March 6, 2018, and
June 5, 2018 (Ordinance 2018-331). The original scope of services included preparing design, ROW support
services, and construction support services with a total contract amount of $922,800.
When the original scope was developed for the design contract, it was anticipated that ROW services for
approximately 25 parcels would be required. During the design phase, the utilities were placed such that they
would have minimal impacts on the existing properties (businesses) which resulted in easement acquisition
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
across additional parcels along the I-35E corridor. The proposed amendment to the existing contract will
allow Kimley-Horn and Associates, Inc. to provide property negotiation services, title closing services, and
appraisal services for ten (10) additional parcels.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On March 6, 2018, and June 5, 2018, Council approved RFQ 6590 for a prequalified list of professional
engineering firms (Ordinance 2018-331).
On January 14, 2020, City Council approved a contract with Kimley-Horn and Associates, Inc., in the not-to-
exceed amount of $922,800 (Ordinance 20-040).
On January 11, 2021, this item will be presented to the Public Utilities Board (PUB) for consideration.
RECOMMENDATION
Award Amendment No. 1 with Kimley-Horn and Associates, Inc., to provide utility conflict analysis,
surveying, easement acquisition, design, bidding, and construction administration services in support of the
State reimbursable relocation of water and wastewater utilities within the Interstate Highway 35E Right-of-
Way, in the not-to-exceed amount 165,000, for a total amended contract amount of $1,087,800.
PRINCIPAL PLACE OF BUSINESS
Kimley-Horn and Associates, Inc.
Fort Worth, TX
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with a completion date by November 2021.
FISCAL INFORMATION
These services will be funded from Water Project and Certificates of Obligation Funds dedicated to
Wastewater projects.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Ordinance and Contract
Exhibit 3: Ordinance and Amendment 1
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Pritam Deshmukh, 940-349-7710.
Legal point of contact: Marcella Lunn at 940-349-8333.