Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement and Compliance
ACM: David Gaines
DATE: January 12, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or his designee, to execute a contract with Roll-Offs USA, Inc., for the
purchase of steel refuse and recycling containers for the Solid Waste Department; providing for the
expenditure of funds therefor; and providing an effective date (RFP 7503 – awarded to Roll-Offs USA, Inc.,
for three (3) years, with the option for two (2) additional one (1) year extensions, in the total five (5) year
not-to-exceed amount of $2,438,173.00).
INFORMATION/BACKGROUND
The Solid Waste Department provides steel refuse and recycling containers to be used at various locations
for commercial and multifamily customers across the City. These containers must meet specifications for
the material and vehicle type servicing these containers. These containers are needed to replace old,
defective containers or for deployment at new locations as the City continues to grow.
The specified containers will be delivered to the City of Denton painted in either green or blue and
preprinted with inventory/tracking numbers.
Utilizing the historical expenditure of the previous contract on a five (5) year spend and forecasting for a
growth rate of 13.34% allowed us to estimate the total purchase amount of this contract.
Requests for Proposals was sent to 111 prospective suppliers of this item. In addition, specifications were
placed on the Materials Management website for prospective suppliers to download and advertised in the
local newspaper. Two (2) proposals were received and only one (1) was responsive based upon published
criteria including schedule, compliance with specifications, probable performance, and price. Based upon
this evaluation, Roll-Offs USA, Inc. was ranked the highest and determined to be the best value for the
City.
NIGP Code Used for Solicitation: 450 – Hardware and Related Items
Notifications sent for Solicitation sent in IonWave: 111
Number of Suppliers that viewed Solicitation in IonWave: 23
HUB-Historically Underutilized Business Invitations sent out: 8
SBE-Small Business Enterprise Invitations sent out: 45
Responses from Solicitation: 2
Responses Meeting Specifications: 1
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 11, 2021, this item will be presented to the Public Utilities Board (PUB) for consideration.
RECOMMENDATION
Award a contract with Roll-Offs USA, Inc., for the purchase of steel refuse and recycling containers for the
Solid Waste Department, in a three (3) year, with the option for two (2) additional one (1) year extensions,
in the total five (5) year not-to-exceed amount of $2,438,173.
PRINCIPAL PLACE OF BUSINESS
Roll Offs USA, Inc.
Durant, OK
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract with options to extend the contract for two (2) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These items will be funded from Solid Waste Department Operating Funds. Requisitions will be entered on
an as-needed basis. The budgeted amount for this item is $2,438,173. The City will only pay for services
rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Brian Boerner, 940-349-8001.
Legal point of contact: Marcella Lunn at 940-349-8333.