Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: February 9, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or his designee, to execute a contract with Procore Technologies, Inc. through
the North Central Texas Council of Governments (NCTCOG), contract #2020-064 and ratify a contract
executed by Purchasing Agent with Calance Software PVT. Ltd. which is the sole provider of these
commodities and services, in accordance with Texas Local Government Code 252.022, which provides that
procurement of commodities and services that are available from one source are exempt from competitive
bidding, for the purchase and implementation of project management software for the Engineering
Department; providing for the expenditure of funds therefor; and providing an effective date (File 7533 –
awarded to Procore Technologies, Inc., in the two (2) year not-to-exceed amount of $363,078.00).
INFORMATION/BACKGROUND
The City of Denton is currently in the process of restructuring its capital project delivery procedures in an
effort to effectively carry out the unprecedented volume of capital infrastructure projects on time and on
budget in a consistent and predictable manner. To identify the best way to restructure capital project
delivery, the City entered into a professional services agreement with Plante Moran in spring 2020 to
conduct a comprehensive assessment of Capital Projects’ operational and resource needs. Plante Moran’s
assessment was completed in August 2020 and included a recommendation to implement a consistent
project management methodology and invest in project management software (Plante Moran's study is
included as Exhibit 2).
To implement a consistent project management methodology, all Utilities and Capital Projects project
managers attended Project Management Training, based on industry best practices and the principles of the
Project Management Body of Knowledge. All project managers are expected to obtain Project Management
Professional certification within 18-months of attending the training. Additionally, the City staff is
coordinating with Freese & Nichols, Inc. to update the City’s Project Management Manual, which will
establish the standard methodology for the delivery of all capital projects in the City of Denton. The manual
will be finalized in the second quarter of the calendar year 2021, all project managers will receive specific
training and have elements of the manual incorporated into their individual performance reviews.
The project management software will help City departments and project managers to consistently monitor
the scope, schedule, and budget of all City infrastructure projects. Initially, Utilities and Capital Projects
will implement the software, with a long-term goal to have the Procore solution serve as the standard project
management software for all City of Denton construction projects. With the Procore solution, all project
data will be stored and accessible from a central location rather than being stored and updated in different
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
locations. The system will also assist with scheduling, cost control, and budget management, improve
internal communication, improve contractor invoice review, and help with general project administration.
This contract pricing is provided through the North Central Texas Council of Governments (NCTCOG),
Contract #2020-064, and negotiated with the service provider, Procore Technologies, Inc.
Pricing obtained through the North Central Texas Council of Governments (NCTCOG) has been
competitively bid and meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On July 17, 2018, Council approved the interlocal agreement with the North Central Texas Council of
Governments (NCTCOG) (Ordinance 18-1074).
RECOMMENDATION
Award a contract with Procore Technologies, Inc., for the purchase and implementation of project
management software, in a two (2) year not-to-exceed amount of $363,078.
PRINCIPAL PLACE OF BUSINESS
Procore Technologies, Inc.
Carpinteria, CA
ESTIMATED SCHEDULE OF PROJECT
This is a two (2) year contract.
FISCAL INFORMATION
These services will be funded from General Government Capital Project Funds.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Plante Moran Study
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Rachel Wood, 940-349-7718.
Legal point of contact: Marcella Lunn at 940-349-8333.