Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: February 9, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or his designee, to execute a contract with Parker Power Systems, Inc., to
provide maintenance, inspection, and repair services on generators for various City of Denton departments;
providing for the expenditure of funds therefor; and providing an effective date (RFP 7534 - awarded to
Parker Power Systems, Inc., for three (3) years, with the option for two (2) additional one (1) year
extensions, in the total five (5) year not-to-exceed amount of $750,000.00).
INFORMATION/BACKGROUND
In the event of power failure, generators provide temporary power to maintain critical City operations
without interruption. City operations with generators include Public Safety Dispatch, various servers for
Technology Services, lift stations for Wastewater, fuel distribution for Fleet Services, and Denton
Municipal Electric. The proposed contract will provide maintenance, inspection, and repair services for
approximately thirty (30) generators ranging from 11.5KW to 1500KW in power output. Generators will
receive preventative maintenance services including weekly testing to ensure functionality during a random
power failure. Based on a historical spend and future projections, the recommended NTE of this contract is
$750,000 for the potential five (5) year contract.
Requests for Proposals was sent to 353 prospective suppliers of this item. In addition, specifications were
placed on the Materials Management website for prospective suppliers to download and advertised in the
local newspaper. Six (6) proposals were received, references were checked, and proposals evaluated based
upon published criteria including delivery, compliance with specifications, probable performance, and
price. Based upon this evaluation, Parker Power System, Inc. was ranked the highest and determined to be
the best value for the City.
NIGP Code Used for Solicitation:
285 - Electrical Equipment & Supplies
(Except Cable & Wire) & 690 - Power
Generation Equipment, Accessories, &
Supplies
Notifications sent for Solicitation in Ion Wave: 353
Number of Suppliers that viewed Solicitation in Ion Wave: 5
HUB-Historically Underutilized Business Invitations sent out: 1
SBE-Small Business Enterprise Invitations sent out: 6
Responses from Solicitation: 6
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Below is the information Parker Power provided regarding the wages they pay their employees who will
be assigned to the City’s contract.
Position Description Number of Assigned
Employees
Hourly Rate of Assigned
Employees
Generator Technician 3 assigned technicians $25.00 to $35.00 an hour
RECOMMENDATION
Award a contract with Parker Power System Inc., to provide maintenance, inspection, and repair services
on generators for various City of Denton departments, in a three (3) year, with the option for two (2)
additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $750,000.
PRINCIPAL PLACE OF BUSINESS
Parker Power System, Inc.
Carrollton, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract with options to extend the contract for two (2) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These services will be funded through the using department’s operating budget on an as-needed basis. The
City will only pay for services rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Scott Gray, 940-349-7744.
Legal point of contact: Marcella Lunn at 940-349-8333.