7623 - Contract Executed
Docusign Transmittal Coversheet
File Name
Purchasing Contact
Contract Expiration
DocuSign Envelope ID: FD2A0ABB-D9C4-4354-B6FA-42059B0FAFAC
9/30/2021
Cori Power
7623 - Fire Engine Equipment Repairs
City of Denton
_____________________________________________________________________________________
INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
DATE: February 4, 2021
SUBJECT
Adoption of a contract with Siddons-Martin Emergency Group, LLC., through the Buy Board Cooperative
Purchasing Program Contract Number #571-18, under the Government Code, Chapter 791.001, to authorize
additional funds to City of Denton contracts for Fire Service Apparatus Vehicle repairs for Denton Fire
Department; providing for expenditures of funds therefor; and providing and effective date (File 7623 –
awarded to Siddons-Martin Emergency Group, LLC, in the not-to-exceed amount of $30,000).
BACKGROUND
Chapter 271.102 of the Local Government Code authorizes local governments to participate in a cooperative
purchasing program with another local government or local cooperative organization. In lieu of competitive
bidding, items and services may be purchased through such agreements as the agreements have already
been bid by the sponsoring entity or agency. By doing this as a cooperative effort, the combined purchasing
usage of these entities was utilized to realize competitive pricing and reduced administrative costs of
individual bidding.
This contract includes the installation and repair parts and services of fire apparatus equipment and
products, including commercial and custom class A pumper/tankers, aerial ladder and aerial platform, non-
walk in and walk in rescue vehicles, quick attack and brush type vehicles, and other optional equipment, as
specified in Exhibit 1.
On February 1, 2005, Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
The agreement, Contract Number #571-18, began 10/1/2018 for a one (1) year term, with two (2) possible
one-year renewals, with a termination date of 9/30/2021.
RECOMMENDATION
Award a contract with Siddons-Martin Emergency Group, LLC., for Fire Service Apparatus Vehicle
repairs for Denton Fire Department, in the non-to-exceed amount of $30,000.
ESTIMATED SCHEDULE OF PROJECT
Buy Board Contract Number #571-18 expires on 9/30/2021.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
DocuSign Envelope ID: FD2A0ABB-D9C4-4354-B6FA-42059B0FAFAC
FISCAL INFORMATION
These products and services will be funded through the using department’s budget on an as needed basis.
EXHIBITS
Exhibit 1: Pricing from Contract #571-18
Spend approved by: _______________________ Date: _______________
Purchasing Agent
Reviewed and approved by: ___________________ Date: _______________
DocuSign Envelope ID: FD2A0ABB-D9C4-4354-B6FA-42059B0FAFAC
2/5/2021
General Manager of Public Works
2/5/2021
Proposal Invitation No. 571-18-Fire Service Apparatus Vehicles
(Detailed specification sheets and a options pricelist must be submitted with proposal or the proposal will not considered.¹)
PROPOSAL NOTE:
1. Detailed specification sheets and a
options pricelist must be submitted with proposal.PROPOSAL SPECIFICATION FORM
Item
No.
Short
Description Full Description
State Percent (%)
of Discount off
Catalog/Pricelist¹
State Name of
Catalog/Pricelist
Exceptions to
Discount
48
Discount (%) Off
Catalog/Pricelist
for Original
Equipment
Manufacturer
(OEM) Parts
Please state the discount (%) off catalog/pricelist for all Original
Equipment Manufacturer (OEM) Parts. Catalog/Pricelist MUST be
included or proposal will not be considered.
49
Discount (%) Off
Catalog/Pricelist
for Extended
Service
Maintenance
Agreements
Please state the discount (%) off catalog/pricelist for all Extended
Service Maintenance Agreements. Catalog/Pricelist MUST be
included or proposal will not be considered.
______________%
50
Discount (%) Off
Catalog/Pricelist
for Floor Plan
Insurance and
Lot Insurance
Please state the discount (%) off catalog/pricelist for Floor Plan
Insurance and Lot Insurance (dealer inventory fire service
apparatus vehicle). Catalog/Pricelist MUST be included or proposal
will not be considered.
______________%
51
Discount (%) Off
Catalog/Pricelist
for Other Fire
Apparatus
Products and
Services
Please state the discount (%) off catalog/pricelist for all Other Fire
Apparatus Products and Services (refurbishing, modification,
uplifting, remounting services and equipment). Catalog/Pricelist
MUST be included or proposal will not be considered.
Page 54 of 75
0% on Fire ApparatusCatalog parts pricing as follows: Whelen Lighting, 43% of current catalog Havis 32% off list______________%ProGard 25% off listGo Industries 25% off list
Oshkosh Airport products 0% off list Pierce Parts 0% off list
Up-fitting as specified in the option pricing included in
proposal
0
0
0
0%
DocuSign Envelope ID: FD2A0ABB-D9C4-4354-B6FA-42059B0FAFAC
Proposal Invitation No. 571-18-Fire Service Apparatus Vehicles
(Detailed specification sheets and a options pricelist must be submitted with proposal or the proposal will not considered.¹)
PROPOSAL NOTE:
1. Detailed specification sheets and a
options pricelist must be submitted with proposal.PROPOSAL SPECIFICATION FORM
Item
No.
Short
Description Full Description
Hourly Labor Rate
and Delivery Fee
Detailed
Information on
Hourly Labor Rate
and Delivery Fee
Exceptions to Hourly
Labor Rate and
Delivery Fee
52
Not to Exceed
Hourly Labor
Rate for
Installation and
Repair Service of
Fire Apparatus
Equipment and
Products
Hourly Labor Rate for Installation and Repair Service of Fire
Apparatus Equipment and Products -- State the Not to Exceed
hourly labor rate for Installation/Repair Service of Equipment and
Products.
$ ___________/Hour
53
Per Mile Delivery
Fee for Fire
Service
Apparatus
Vehicles
Per Mile Delivery Fee for Fire Apparatus -- State the per mile
delivery fee for fire service apparatus vehicles.$ ___________/Mile
Section VIII: Delivery Fees and Labor Rate for Installation and Repair Service of Fire Service Apparatus Vehicles
Page 55 of 75
New unit delivery is Included in selling
price.
Included
132.00
DocuSign Envelope ID: FD2A0ABB-D9C4-4354-B6FA-42059B0FAFAC
DocuSign Envelope ID: FD2A0ABB-D9C4-4354-B6FA-42059B0FAFAC
Certificate Of Completion
Envelope Id: FD2A0ABBD9C44354B6FA42059B0FAFAC Status: Completed
Subject: ** Purchasing Approval ** 7623 Fire Engine Repairs
Source Envelope:
Document Pages: 6 Signatures: 2 Envelope Originator:
Certificate Pages: 5 Initials: 1 Cori Power
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
901B Texas Street
Denton, TX 76209
cori.power@cityofdenton.com
IP Address: 198.49.140.104
Record Tracking
Status: Original
2/5/2021 2:01:46 PM
Holder: Cori Power
cori.power@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Cori Power
cori.power@cityofdenton.com
Senior Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 198.49.140.104
Sent: 2/5/2021 2:08:35 PM
Viewed: 2/5/2021 2:08:42 PM
Signed: 2/5/2021 2:09:17 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.104
Sent: 2/5/2021 2:09:18 PM
Viewed: 2/5/2021 3:10:57 PM
Signed: 2/5/2021 3:11:18 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
ethan cox
ethan.cox@cityofdenton.com
General Manager of Public Works
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 216.213.120.241
Sent: 2/5/2021 3:11:20 PM
Viewed: 2/5/2021 3:13:13 PM
Signed: 2/5/2021 3:13:18 PM
Electronic Record and Signature Disclosure:
Accepted: 8/7/2018 4:24:18 PM
ID: feebacc3-151e-47bb-af6d-be8889ffcb35
Cori Power
cori.power@cityofdenton.com
Senior Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.104
Sent: 2/5/2021 3:13:20 PM
Viewed: 2/5/2021 3:49:08 PM
Signed: 2/5/2021 3:49:37 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Contract Administrator
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 2/5/2021 3:49:39 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Terry Kader
terry.kader@cityofdenton.com
Fleet Services Superintendent
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 2/5/2021 3:49:39 PM
Viewed: 2/5/2021 3:50:35 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Randy Tunnell
Randy.Tunnell@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Sent: 2/5/2021 3:49:40 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 2/5/2021 2:08:35 PM
Certified Delivered Security Checked 2/5/2021 3:49:08 PM
Signing Complete Security Checked 2/5/2021 3:49:37 PM
Completed Security Checked 2/5/2021 3:49:40 PM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, City of Denton (we, us or Company) may be required by law to provide to
you certain written notices or disclosures. Described below are the terms and conditions for
providing to you such notices and disclosures electronically through your DocuSign, Inc.
(DocuSign) Express user account. Please read the information below carefully and thoroughly,
and if you can access this information electronically to your satisfaction and agree to these terms
and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of
this document.
Getting paper copies
At any time, you may request from us a paper copy of any record provided or made available
electronically to you by us. For such copies, as long as you are an authorized user of the
DocuSign system you will have the ability to download and print any documents we send to you
through your DocuSign user account for a limited period of time (usually 30 days) after such
documents are first sent to you. After such time, if you wish for us to send you paper copies of
any such documents from our office to you, you will be charged a $0.00 per-page fee. You may
request delivery of such paper copies from us by following the procedure described below.
Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time
change your mind and tell us that thereafter you want to receive required notices and disclosures
only in paper format. How you must inform us of your decision to receive future notices and
disclosure in paper format and withdraw your consent to receive notices and disclosures
electronically is described below.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. To indicate to us that you are changing your mind, you must
withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your
DocuSign account. This will indicate to us that you have withdrawn your consent to receive
required notices and disclosures electronically from us and you will no longer be able to use your
DocuSign Express user account to receive required notices and consents electronically from us
or to sign electronically documents from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through your DocuSign user account all required notices, disclosures,
authorizations, acknowledgements, and other documents that are required to be provided or
made available to you during the course of our relationship with you. To reduce the chance of
you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: ethan cox
How to contact City of Denton:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to: purchasing@cityofdenton.com
To advise City of Denton of your new e-mail address
To let us know of a change in your e-mail address where we should send notices and disclosures
electronically to you, you must send an email message to us at melissa.kraft@cityofdenton.com
and in the body of such request you must state: your previous e-mail address, your new e-mail
address. We do not require any other information from you to change your email address..
In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected
in your DocuSign account by following the process for changing e-mail in DocuSign.
To request paper copies from City of Denton
To request delivery from us of paper copies of the notices and disclosures previously provided
by us to you electronically, you must send us an e-mail to purchasing@cityofdenton.com and in
the body of such request you must state your e-mail address, full name, US Postal address, and
telephone number. We will bill you for any fees at that time, if any.
To withdraw your consent with City of Denton
To inform us that you no longer want to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your DocuSign account, and on the subsequent
page, select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an e-mail to purchasing@cityofdenton.com and in the body of such request you
must state your e-mail, full name, IS Postal Address, telephone number, and account
number. We do not need any other information from you to withdraw consent.. The
consequences of your withdrawing consent for online documents will be that transactions
may take a longer time to process..
Required hardware and software
Operating Systems: Windows2000? or WindowsXP?
Browsers (for SENDERS): Internet Explorer 6.0? or above
Browsers (for SIGNERS): Internet Explorer 6.0?, Mozilla FireFox 1.0,
NetScape 7.2 (or above)
Email: Access to a valid email account
Screen Resolution: 800 x 600 minimum
Enabled Security Settings:
•Allow per session cookies
•Users accessing the internet behind a Proxy
Server must enable HTTP 1.1 settings via
proxy connection
** These minimum requirements are subject to change. If these requirements change, we will
provide you with an email message at the email address we have on file for you at that time
providing you with the revised hardware and software requirements, at which time you will
have the right to withdraw your consent.
Acknowledging your access and consent to receive materials electronically
To confirm to us that you can access this information electronically, which will be similar to
other electronic notices and disclosures that we will provide to you, please verify that you
were able to read this electronic disclosure and that you also were able to print on paper or
electronically save this page for your future reference and access or that you were able to
e-mail this disclosure and consent to an address where you will be able to print on paper or
save it for your future reference and access. Further, if you consent to receiving notices and
disclosures exclusively in electronic format on the terms and conditions described above,
please let us know by clicking the 'I agree' button below.
By checking the 'I Agree' box, I confirm that:
• I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF
ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and
• I can print on paper the disclosure or save or send the disclosure to a place where I can
print it, for future reference and access; and
• Until or unless I notify City of Denton as described above, I consent to receive from
exclusively through electronic means all notices, disclosures, authorizations,
acknowledgements, and other documents that are required to be provided or made
available to me by City of Denton during the course of my relationship with you.