7109-017 - Contract Executed
Docusign Transmittal Coversheet
File Name
Purchasing Contact
Contract Expiration
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ATTACHMENT A
Environmental Consulting & Contracting
October 15, 2020
Proposal No. 160177220
Mr. Brian Boerner, CPM, CHMM (sent via email)
Director of Solid Waste
City of Denton
1527 S. Mayhill Road
Denton, Texas 76208
Re: Request for Proposal (RFP) Preparation Landfill
Gas-to-Energy (LFGE) Project
City of Denton Landfill
Dear Brian:
SCS Engineers is pleased to provide the City of Denton with this proposal to assist in the preparation
of a Request for Proposal (RFP) to solicit bids from third-party developers to implement a landfill
gastoenergy (LFGE) project at the City of Denton Landfill. This RFP would follow the prior work SCS did
with the City that resulted in identifying the high-Btu option as the preferred LFGE option for the City to
pursue.
SCOPE OF SERVICES
We have divided the overall services for this work into three tasks. The first task includes development
of the RFP itself. The second task includes bidding support, while the third task includes postresponse.
Each of these scope items are discussed in more detail below.
Task 1 – RFP Development
As an initial task for the RFP development, we will work with City staff to outline general requirements
and City preferences for the RFP itself. These will include, but not be limited to the following:
1. Who will operate and maintain the gas collection and control system (GCCS) and the broader
division of other possibly overlapping responsibilities (and how much of that to specify in the
RFP);
2. Set the parameters for how the City will be compensated for the landfill gas; on a specific cost
per MMBtu, percent of gross revenues, etc.;
3. Contract term;
4. Milestones for project development and consequences for missed milestones;
5. Pre-qualification requirements, if any, for respondents;
6. Landfill and possibly project information to be included with the RFP; and 7. City RFP
timeline, structure, insurance, contract and other required elements.
Based on the information gathered above, and through interfacing with your office, as well as any
contact in purchasing or Denton Municipal Electric, we will develop the RFP document. The RFP will
1901 Central Drive, Suite 550 Bedford, Texas | 817-571-2288 | eFax 817-571-2188
Mr. Brian Boerner
October 15, 2020 Page
2
meet the City’s formatting requirements, and will include, but not be limited to the following elements:
1. Introduction with explanation of the City goals and contact personnel;
2. RFP schedule: due date, pre-submittal visits, questions, etc.;
3. Site background information; 4. Required information; and 5. Evaluation criteria.
Task 2 – Bidding Support
This task has been included to provide assistance and technical support during the bidding phase.
Services included in this task include, but is not limited to, the following specific activities:
• Review questions and inquiries from potential bidders prior to the pre-proposal meeting and
develop responses. Prepare a questions and clarifications document to serve as an addendum
to the RFP addressing proposers’ questions prior to the Pre-Proposal meeting.
• Attendance, presentations, and participation during the Pre-Proposal meeting. Develop
meeting minutes and submit to the City.
• Assistance with responses to technical questions from potential proposers during and after the
Pre-Proposal Meeting.
• SCS will coordinate with City’s purchasing staff (or legal counsel) to confirm we adhere to
proper policies and protocols when issuing responses to questions and/or addenda.
Task 3 – Post-Response Support
For this task, SCS will be available to assist City staff as requested after the responses to the RFP have
been received. These services can included the following:
• SCS can conduct an analysis of proposals submitted in response to the RFP based on the
established scoring criteria. This review may also generate additional questions for the
respondents. After these have been answered as needed, SCS can help rank the respondents
utilizing the evaluation criteria.
• During contract negotiations, SCS can be available to assist the City on an as-needed basis.
Although we would not be able to provide legal advice, we would be able to provide technical
or regulatory consulting as appropriate.
FEE AND SCHEDULE
SCS proposes to perform the work in this proposal for the following fees:
• Task 1 – RFP Development for a lump sum fee of $13,000;
• Task 2 – Bidding Support for a time-and-materials fee not-to-exceed $5,500; and
• Task 3 – Post-Response Support for a time-and-materials fee not-to-exceed $4,500.
Total Contract Amount: $23,000
M:\BD\Proposals\Denton\2020\160177220 RFQ Assistance\P101520 Denton RFQ Preparation.docx
Mr. Brian Boerner
October 15, 2020
Page 3
Tasks 2 and 3 are proposed on a time-and-materials basis since the amount of effort needed for those
tasks will vary depending on the required bidders and support needed.
Regarding our schedule, we would work with City staff to complete the RFP within 90 days of a
noticetoproceed. Tasks 2 and 3 would be performed on an as-needed basis conforming to the City’s
schedule.
We appreciate this opportunity to provide this proposal to you. If you have any questions, please contact
David Mezzacappa, P.E. at (817) 358-6108.
Sincerely,
David J. Mezzacappa, P.E. Jeffrey Reed, P.E.
Vice President/Project Director Vice President/Business Unit Director
SCS ENGINEERS SCS ENGINEERS
Cc: Mr. Eugene McKinnie, Deputy Director, Denton Solid Waste & Recycling Department (e-copy)
Attachment
M:\BD\Proposals\Denton\2020\160177220 RFQ Assistance\P101520 Denton RFQ Preparation.docx
Environmental Management Consultants
Offices Nationwide
1901 Central Drive 12651 Briar Forest Drive
Suite 550 Suite 205
Bedford, Texas 76021 Houston, Texas 77077
817.571.2288 Main 281.293.8494 Main
SCS ENGINEERS FEE SCHEDULE
(Effective April 1, 2020 through March 31, 2021)
Rate/Hour ($)
Business Unit Director ........................................................................ 230
Project Advisor ..................................................................................... 220
Satellite Office Manager ..................................................................... 220
Project Director II .............................................................................. 210
Project Director I ................................................................................. 195
Project Manager II ............................................................................. 175
Project Manager I .............................................................................. 165
CQA Manager ....................................................................................... 160
Senior Project Professional ................................................................ 160
Project Professional II ......................................................................... 135
Project Professional I .......................................................................... 130
Sr. Staff Professional ………………………………………………... 120
Staff Professional II ........................................................................... 115
Staff Professional I ............................................................................ 110
Associate Staff Professional ............................................................... 100
CAD Designer ....................................................................................... 125
CAD Draftsperson ................................................................................ 80
Office Service Manager ....................................................................... 105
Secretarial/Clerical ............................................................................. 75
Sr. Technician ...................................................................................... 100
Technician ............................................................................................ 90
CQA Technician .................................................................................... 70
1. The hourly rates are effective through March 31, 2021. Work performed thereafter is
subject to a new Fee Schedule issued for the period beginning April 1, 2021. Consistent
with federal regulations, a factor of 150% will be applied to overtime hours for field
personnel.
2. The above rates include salary, overhead, administration, and profit. Other direct
expenses, such as analyses of air, water and soil samples, reproduction, travel,
subsistence, subcontractors, long distance telephone, computers, etc., are billed at actual
cost plus 15 percent. Vehicle mileage is billed at $0.66 per mile for autos and $0.76 per
mile for company trucks. Daily rates apply on long-term projects.
3. Invoices will be prepared monthly for work in progress unless otherwise agreed. Invoices
are due and payable upon receipt.
4. Payment of SCS Invoices for services performed will not be contingent upon the client's
receipt of payment from other parties, unless otherwise agreed. Client agrees to pay legal
costs, including attorney's fees, incurred by SCS in collecting any amount past due and
owing on client's account.
5. For special situations, such as expert court testimony and limited consultation, hourly rates
for principals of the firm will be on an individually-negotiated basis.
M:BD\Fee Sched\\2017\SCS Engr Office 16 Fee schedule 040120-033121.docx
CONFLICT OF INTEREST QUESTIONNAIRE - FORM CIQ
For vendor or other person doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as
defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a).
By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after the
date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a
misdemeanor.
1 Name of vendor who has a business relationship with local governmental entity.
2
Check this box if you are filing an update to a previously filed questionnaire.
(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day
after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.)
3 Name of local government officer about whom the information in this section is being disclosed.
Name of Officer
This section, (item 3 including subparts A, B, C & D), must be completed for each officer with whom the vendor has an employment or other business relationship
as defined by Section 176.001(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary.
A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor?
Yes No
B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer
named in this section AND the taxable income is not received from the local governmental entity?
Yes No
C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an
officer or director, or holds an ownership of one percent or more?
Yes No
D. Describe each employment or business and family relationship with the local government officer named in this section.
4
I have no Conflict of Interest to disclose.
5
Signature of vendor doing business with the governmental entity Date
& '' $$
#" #%
$$! !
Certificate Of Completion
Envelope Id: 152029E3036D468F92F36F90C8D50E03 Status: Completed
Subject: ***Purchasing Approval*** 7109-017--Preparation Landfill Gas-to-Energy
Source Envelope:
Document Pages: 24 Signatures: 4 Envelope Originator:
Certificate Pages: 5 Initials: 0 Crystal Westbrook
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
901B Texas Street
Denton, TX 76209
crystal.westbrook@cityofdenton.com
IP Address: 198.49.140.104
Record Tracking
Status: Original
12/14/2020 1:56:57 PM
Holder: Crystal Westbrook
crystal.westbrook@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Crystal Westbrook
crystal.westbrook@cityofdenton.com
Senior Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 198.49.140.104
Sent: 12/14/2020 2:17:22 PM
Viewed: 12/14/2020 2:17:56 PM
Signed: 12/14/2020 2:18:58 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
David Mezzacappa
dmezzacappa@scsengineers.com
Vice President
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 76.185.97.210
Sent: 12/14/2020 2:19:00 PM
Viewed: 12/14/2020 2:31:06 PM
Signed: 12/16/2020 9:51:56 AM
Electronic Record and Signature Disclosure:
Accepted: 12/14/2020 2:31:06 PM
ID: 558c52b0-ed70-4e04-b8fb-66d8dce92173
Brian Boerner
brian.boerner@cityofdenton.com
Director of Solid Waste
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 12/16/2020 9:51:58 AM
Viewed: 12/16/2020 9:52:32 AM
Signed: 12/16/2020 9:53:06 AM
Electronic Record and Signature Disclosure:
Accepted: 12/16/2020 9:52:32 AM
ID: f9add294-f4da-4dc6-9e7d-c87e33caf88a
Crystal Westbrook
crystal.westbrook@cityofdenton.com
Senior Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.104
Sent: 12/16/2020 9:53:08 AM
Viewed: 12/16/2020 9:58:14 AM
Signed: 12/16/2020 9:58:31 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
ygent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certiyied Delivery Events Status Timestamp
Caryon Copy Events Status Timestamp
Eugene McKinnie
eugene.mckinnie@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Sent: 12/16/2020 9:58:33 AM
Viewed: 12/16/2020 10:09:09 AM
Electronic Record and Signature Disclosure:
Accepted: 12/17/2019 12:08:28 PM
ID: 6d8913da-01ba-41a9-af88-b4545aad2142
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Contract Administrator
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 12/16/2020 9:58:33 AM
Viewed: 12/16/2020 12:42:28 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
yitness Events Signature Timestamp
yotary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 12/14/2020 2:17:22 PM
Certified Delivered Security Checked 12/16/2020 9:58:14 AM
Signing Complete Security Checked 12/16/2020 9:58:31 AM
Completed Security Checked 12/16/2020 9:58:33 AM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, City of Denton (we, us or Company) may be required by law to provide to
you certain written notices or disclosures. Described below are the terms and conditions for
providing to you such notices and disclosures electronically through your DocuSign, Inc.
(DocuSign) Express user account. Please read the information below carefully and thoroughly,
and if you can access this information electronically to your satisfaction and agree to these terms
and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of
this document.
Getting paper copies
At any time, you may request from us a paper copy of any record provided or made available
electronically to you by us. For such copies, as long as you are an authorized user of the
DocuSign system you will have the ability to download and print any documents we send to you
through your DocuSign user account for a limited period of time (usually 30 days) after such
documents are first sent to you. After such time, if you wish for us to send you paper copies of
any such documents from our office to you, you will be charged a $0.00 per-page fee. You may
request delivery of such paper copies from us by following the procedure described below.
Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time
change your mind and tell us that thereafter you want to receive required notices and disclosures
only in paper format. How you must inform us of your decision to receive future notices and
disclosure in paper format and withdraw your consent to receive notices and disclosures
electronically is described below.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. To indicate to us that you are changing your mind, you must
withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your
DocuSign account. This will indicate to us that you have withdrawn your consent to receive
required notices and disclosures electronically from us and you will no longer be able to use your
DocuSign Express user account to receive required notices and consents electronically from us
or to sign electronically documents from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through your DocuSign user account all required notices, disclosures,
authorizations, acknowledgements, and other documents that are required to be provided or
made available to you during the course of our relationship with you. To reduce the chance of
you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
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How to contact City of Denton:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to: purchasing@cityofdenton.com
To advise City of Denton of your new e-mail address
To let us know of a change in your e-mail address where we should send notices and disclosures
electronically to you, you must send an email message to us at melissa.kraft@cityofdenton.com
and in the body of such request you must state: your previous e-mail address, your new e-mail
address. We do not require any other information from you to change your email address..
In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected
in your DocuSign account by following the process for changing e-mail in DocuSign.
To request paper copies from City of Denton
To request delivery from us of paper copies of the notices and disclosures previously provided
by us to you electronically, you must send us an e-mail to purchasing@cityofdenton.com and in
the body of such request you must state your e-mail address, full name, US Postal address, and
telephone number. We will bill you for any fees at that time, if any.
To withdraw your consent with City of Denton
To inform us that you no longer want to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your DocuSign account, and on the subsequent
page, select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an e-mail to purchasing@cityofdenton.com and in the body of such request you
must state your e-mail, full name, IS Postal Address, telephone number, and account
number. We do not need any other information from you to withdraw consent.. The
consequences of your withdrawing consent for online documents will be that transactions
may take a longer time to process..
Required hardware and software
Operating Systems: Windows2000? or WindowsXP?
Browsers (for SENDERS): Internet Explorer 6.0? or above
Browsers (for SIGNERS): Internet Explorer 6.0?, Mozilla FireFox 1.0,
NetScape 7.2 (or above)
Email: Access to a valid email account
Screen Resolution: 800 x 600 minimum
Enabled Security Settings:
•Allow per session cookies
•Users accessing the internet behind a Proxy
Server must enable HTTP 1.1 settings via
proxy connection
** These minimum requirements are subject to change. If these requirements change, we will
provide you with an email message at the email address we have on file for you at that time
providing you with the revised hardware and software requirements, at which time you will
have the right to withdraw your consent.
Acknowledging your access and consent to receive materials electronically
To confirm to us that you can access this information electronically, which will be similar to
other electronic notices and disclosures that we will provide to you, please verify that you
were able to read this electronic disclosure and that you also were able to print on paper or
electronically save this page for your future reference and access or that you were able to
e-mail this disclosure and consent to an address where you will be able to print on paper or
save it for your future reference and access. Further, if you consent to receiving notices and
disclosures exclusively in electronic format on the terms and conditions described above,
please let us know by clicking the 'I agree' button below.
By checking the 'I Agree' box, I confirm that:
• I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF
ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and
• I can print on paper the disclosure or save or send the disclosure to a place where I can
print it, for future reference and access; and
• Until or unless I notify City of Denton as described above, I consent to receive from
exclusively through electronic means all notices, disclosures, authorizations,
acknowledgements, and other documents that are required to be provided or made
available to me by City of Denton during the course of my relationship with you.