7591 - Contract Executed
Docusign Transmittal Coversheet
File Name
Purchasing Contact
Contract Expiration
DocuSign Envelope ID: 4E404761-9C30-438A-8EF6-3AC03134FFF1
7591
11/30/2021
Cori Power
Building Maintenance and Repair Supplies
COOP
City of Denton
_____________________________________________________________________________________
INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
DATE: December 7, 2020
SUBJECT
Adoption of a contract with Anixter, Inc., through the Buy Board Cooperative Purchasing Program Contract
Number 577-18, under the Government Code, Chapter 791.001, to authorize additional funds to City of
Denton contracts for Building Maintenance, Repair, Operations Supplies, and Equipment for various City
departments; providing for expenditures of funds therefor; and providing and effective date (File 7591 –
awarded to Anixter, Inc., in the not-to-exceed amount of $30,000).
BACKGROUND
Chapter 271.102 of the Local Government Code authorizes local governments to participate in a cooperative
purchasing program with another local government or local cooperative organization. In lieu of competitive
bidding, items and services may be purchased through such agreements as the agreements have already
been bid by the sponsoring entity or agency. By doing this as a cooperative effort, the combined purchasing
usage of these entities was utilized to realize competitive pricing and reduced administrative costs of
individual bidding.
This contract includes a variety of fasteners and hardware products for fasteners & hardware, indoor
signage, solar equipment, and elevator/escalator equipment & supplies, and will include brands such as
Adams Rite, Amsec, Arrow Lock, Capturetec, Command Ac, Don-Jo Manufacturing, Hid Global, Stan-
Best, Von Duprin, Securitron, and Xceedid, as specified in Exhibit 1.
On February 1, 2005, Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
The agreement, Contract Number 577-18, began 12/01/2018 for a one (1) year term, with two (2) possible
one-year renewals, with a termination date of 11/30/2021.
RECOMMENDATION
Award a contract with Anixter, Inc., for Building Maintenance, Repair, Operations Supplies, and
Equipment, in the non-to-exceed amount of $30,000.
ESTIMATED SCHEDULE OF PROJECT
Buy Board Contract Number 577-18 expires on 11/30/2021.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
DocuSign Envelope ID: 4E404761-9C30-438A-8EF6-3AC03134FFF1
FISCAL INFORMATION
These products and services will be funded through the using department’s budget on an as needed basis.
EXHIBITS
Exhibit 1: Contract 577-18 (on file at the Office of the Purchasing Agent)
Respectfully:
Cori Power
Procurement and Compliance
DocuSign Envelope ID: 4E404761-9C30-438A-8EF6-3AC03134FFF1
Director of Procurement and Compliance
Christine Taylor
12/11/2020
Buyer
Certificate Of Completion
Envelope Id: 4E4047619C30438A8EF63AC03134FFF1 Status: Completed
Subject: ***Purchasing Approval*** 7591- Building Maintenance and Repair Supplies
Source Envelope:
Document Pages: 3 Signatures: 2 Envelope Originator:
Certificate Pages: 2 Initials: 0 Cori Power
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
901B Texas Street
Denton, TX 76209
cori.power@cityofdenton.com
IP Address: 198.49.140.104
Record Tracking
Status: Original
12/9/2020 4:32:10 PM
Holder: Cori Power
cori.power@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Cori Power
cori.power@cityofdenton.com
Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 198.49.140.104
Sent: 12/9/2020 5:48:06 PM
Viewed: 12/9/2020 5:48:28 PM
Signed: 12/9/2020 5:49:27 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Christine Taylor
Christine.Taylor@cityofdenton.com
Director of Procurement and Compliance
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 107.77.196.188
Signed using mobile
Sent: 12/9/2020 5:49:29 PM
Viewed: 12/9/2020 7:20:00 PM
Signed: 12/9/2020 7:20:14 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Cori Power
cori.power@cityofdenton.com
Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.104
Sent: 12/9/2020 7:20:15 PM
Viewed: 12/11/2020 8:19:01 AM
Signed: 12/11/2020 8:19:10 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Carbon Copy Events Status Timestamp
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Contract Administrator
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 12/11/2020 8:19:11 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 12/9/2020 5:48:06 PM
Certified Delivered Security Checked 12/11/2020 8:19:01 AM
Signing Complete Security Checked 12/11/2020 8:19:10 AM
Completed Security Checked 12/11/2020 8:19:11 AM
Payment Events Status Timestamps