Exhibit 1 - Agenda Information Sheet
City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: February 23, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or her designee, to execute a contract with Techline, Inc., for the purchase
of Roll Duct, PVC conduit, fittings, and accessories to be stocked in the City of Denton Warehouse for
Denton Municipal Electric; providing for the expenditure of funds therefor; and providing an effective date
(IFB 7573 – awarded to Techline, Inc., in the one (1) year not-to-exceed amount of $1,400,000.00).
INFORMATION/BACKGROUND
The Warehouse maintains an inventory for commodities utilized by Denton Municipal Electric for the
installation of underground facilities. The proposed commodities contract includes Roll Duct, PVC conduit,
fittings, and accessories. Based on historical spend and future projections the contract not-to-exceed amount
is $1,400,000.
Invitation for Bids was sent to 135 prospective suppliers, including 11 Denton firms. In addition,
specifications were placed on the Materials Management website for prospective suppliers to download and
advertised in the local newspaper. Five (5) bids meeting specifications were received. The lowest bid was
received by Techline, Inc.
NIGP Code Used for Solicitation: 658-Pipe, Tubing, & Accessories (Not
Fittings) & 659-Pipe & Tubing Fittings
Notifications sent for Solicitation sent in IonWave: 135
Number of Suppliers that viewed Solicitation in IonWave: 16
HUB-Historically Underutilized Business Invitations sent out: 9
SBE-Small Business Enterprise Invitations sent out: 50
Responses from Solicitation: 5
RECOMMENDATION
Award a contract with Techline Inc., for the purchase of Roll Duct, PVC conduit, fittings, and accessories
to be stocked in the City of Denton Warehouse for Denton Municipal Electric, in a one (1) year not-to-
exceed amount of $1,400,000.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRINCIPAL PLACE OF BUSINESS
Techline, Inc.
Fort Worth, TX
ESTIMATED SCHEDULE OF PROJECT
This a one (1) year contract.
FISCAL INFORMATION
The items will be funded out of the Warehouse Inventory account and charged back to the using department.
The City will only pay for services rendered and is not obligated to pay the full contract amount unless
needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Bid Tabulation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Dustin Rolfe, 940-349-8000.
Legal point of contact: Marcella Lunn at 940-349-8333.