Exhibit 1- Agenda Information SheetCity of Denton
__________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: February 16, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or his designee, to execute a contract with JRD, LLC dba Maslonka
Powerline Services, LLC, for transmission line construction services for DME Capital Improvement
Plan projects; providing for the expenditure of funds therefor; and providing an effective date (RFP 7483
– awarded to JRD, LLC dba Maslonka Powerline Services, LLC, in the four (4) year not-to-exceed
amount of $15,880,000.00). The Public Utilities Board recommends approval (4 - 0).
INFORMATION/BACKGROUND
The Denton Municipal Electric (DME) Capital Improvement Plan (CIP) contains thirteen 138kV
transmission line projects, to be constructed within the next 5 years, which will require the services of
an overhead transmission line contractor. The identified projects have a range of scope including
intercepting and extending transmission lines into new and existing substations, reconstructing existing
transmission lines, and rerouting existing transmission lines for future TXDOT Interstate 35 projects.
Exhibit 3 shows the locations of approved CIP transmission projects.
A Request for Proposals (RFP) was assembled with unit costs for the work required for the planned CIP
projects. Construction services will primarily be for the assembly and placement of steel transmission
poles, installing pole foundations, stringing of the conductor, and removing existing facilities, where
required. Transmission line construction will always have a certain amount of uniqueness, and the exact
requirements for all the projects will not be known until the actual designs are complete.
In addition to planned construction projects, the RFP included provisions for hourly rates. This provides
DME the flexibility to address unforeseen construction issues as they arise including emergency
maintenance and restoration of any damaged transmission facilities.
Information from the proposal evaluations is summarized in Exhibit 2. The summary indicates the cost
for various transmission line construction services. Best and Final Offer was requested from the two
highest-ranked contractors.
The RFP was sent to 410 prospective suppliers. In addition, specifications were placed on the Materials
Management website for prospective suppliers to download and advertised in the local newspaper. Four
(4) proposals were received and evaluated based upon published criteria including delivery, compliance
with specifications, probable performance, and price. Based upon this evaluation, JRD, LLC dba
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Maslonka Powerline Services, LLC was ranked the highest and determined to be the best value for the
City.
NIGP Code Used for Solicitation: 913 - (Service Only) - Construction
Services, Trade (New Construction)
Notifications sent for Solicitation sent in IonWave: 410
Number of Suppliers that viewed Solicitation in IonWave: 32
HUB-Historically Underutilized Business Invitations sent out: 19
SBE-Small Business Enterprise Invitations sent out: 101
Responses from Solicitation: 4
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 8, 2021, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with JRD, LLC dba Maslonka Powerline Services, LLC, for transmission line
construction services for DME Capital Improvement Plan projects, in a four (4) year not-to-exceed
amount of $15,880,000.
PRINCIPAL PLACE OF BUSINESS
JRD, LLC dba Maslonka Powerline Services, LLC
Spokane, WA
ESTIMATED SCHEDULE OF PROJECT
Construction will commence in 2021. The first project will be Brinker Substation Tie-In.
FISCAL INFORMATION
The costs for services provided under the proposed agreement will be funded out of amounts budgeted
for specific CIP projects. The majority of work proposed will be in the transmission category. These
costs for transmission projects will ultimately be recovered through the Public Utility Commission
Transmission Cost of Service Program (TCOS).
Costs for transmission line projects due to I-35 widening projects will be reimbursed by TxDOT.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Project Location Map
Exhibit 4: Project List and Estimated Schedule
Exhibit 5: LLC Members
Exhibit 6: Presentation
Exhibit 7: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Mark Zimmerer, 940-349-7169.
Legal point of contact: Marcella Lunn at 940-349-8333.