7483 - Agreement Exhibit H - Project Plan Process
RFP 7483
Exhibit H Individual Project Initiation Process This appendix establishes the process whereby individual transmission construction projects will be initiated. It is a general outline of the steps to be taken in setting project construction
schedules and establishing project prices. T he steps are generally in order of occurrence;
however, nothing herein precludes the parties from agreeing to an amended approach for any given project. 1. T he starting point for the process shall be when the project plans are delivered to the
contractor by DME with indication of a preferred start date. The preferred start date shall not be
less than 30 calendar days from the date the plans are delivered to the contractor. Longer planning periods are permissible. Project plans shall include a list of owner furnished material and projected dates of availability and a status of the site preparation. DME and the contractor will coordinate, to the extent feasible, in the development phases of projects to better facilitate
planning for both parties. Benefits could be realized in long range budget forecasting, better
project timing, constructability planning, and in coordinating and optimizing contractor resources and availability. 2. The contractor shall acknowledge receipt of the plans, indicate acceptance of the planned start
date or propose an alternate start date, and shall propose a preconstruction conference to discuss
the project. The preconstruction conference shall be scheduled not less than 14 calendar days before the preferred start date. 3. At the preconstruction conference, the following actions are expected:
a. The contractor shall provide:
1) A formal estimate of the cost based on the contract unit costs in force at the time of the notice based on the units shown on the project plans 2) A proposed time to be allowed for construction at the preconstruction conference 3) A project plan for the construction
4) A list of classification and quantity of expected personnel that will be assigned to the
project 5) A list of the type and quantity of expected equipment that will be assigned to the project 6) Indicate a date when bonds may be expected to be received by Purchasing
7) Raise any issues of concern
b. DME shall provide:
1) Revised project plans, if any 2) A description of the project and constraints and answer questions
3) An updated list of owner furnished materials and projected dates of availability if there
have been any changes from the initial list 4) An estimate of cost based on the units shown on the plans 5) An update to the status of site preparation if there have been any changes 6) Raise any issues of concern
RFP 7483
c. Jointly, both parties shall (some items may require additional time after the
preconstruction conference for resolution. R esolution must be achieved before the purchase order can be issued):
1) Review the project plan 2) Attempt to arrive at a final cost estimate
3) Establish a formal project start for mobilization
4) Establish a formal project time for construction 5) Attempt to resolve concerns on all issues or agree on a process and time for resolving issues
3. After a formal start date and pricing are established:
a. DME will enter the requisition for the purchase order based on the agreed pricing. b. The contractor shall provide bonds to Purchasing at 901B Texas Street, Denton TX 76209. c. Purchasing shall acknowledge receipt of bonds via email to the contractor and DME. d. Purchasing shall issue the purchase order with 5% retainage which shall serve as the
official notice to proceed.