Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: February 23, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or her designee, to execute a Professional Services Agreement with Kimley-
Horn and Associates, Inc., for professional engineering services for the Ryan Road Corridor Improvements
Project for the Capital Projects-Engineering Department as set forth in the contract; providing for the
expenditure of funds therefor; and providing an effective date (RFQ 6590-097 – Professional Services
Agreement for engineering services awarded to Kimley-Horn and Associates, Inc., in the not-to-exceed
amount of $461,100.00).
INFORMATION/BACKGROUND
The 2019 Bond Program included $4 million in funding for the widening of approximately two miles of
Ryan Road, from Teasley Lane to Country Club Road, from a two-lane road to a three-lane road. The
anticipated addition of a center turn lane would allow for improved traffic flow. Significant residential
development is planned or currently underway along Ryan Road. The roadway widening project intends to
decrease congestion, particularly during peak traffic hours, and improve pedestrian connectivity, including
connectivity to Ryan Elementary and L.A. Nelson Elementary.
The proposed Professional Services Agreement is with Kimley-Horn and Associates, Inc. to prepare 30%
design documents for the project. While Kimley-Horn is developing design documents, including necessary
survey, geotechnical, utilities and, right-of-way documentation, staff will be coordinating with Freese and
Nichols, Inc. to develop solicitation documents to deliver this project using the construction manager at risk
project delivery methodology. Staff is considering the use of this methodology to ensure the timely delivery
of the project and reduce the number of project change orders and liability to the City during construction.
The Capital Projects-Engineering Department, Procurement & Compliance Department, and staff from the
City Attorney’s Office will work closely with Freese and Nichols, Inc. to ensure staff is properly trained on
the construction manager at risk methodology and to develop the contract and solicitation documentation
so the contract for construction management services can begin as soon as 30% design documents are
accepted by the City, which is estimated to be by the end of July 2021. The City of Denton has had positive
experience delivering vertical construction projects using the construction manager at risk methodology,
Ryan Road will be the City’s first endeavor into delivering horizontal infrastructure projects using the
methodology.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Kimley-Horn and Associates, Inc. was selected for roadway design services using the City of Denton’s
current pre-qualified list for professional engineering services.
Request for Qualifications for professional engineering services was solicited using the City’s formal
solicitation process. City Council approved a pre-qualified list of engineering firms on March 6, 2018, and
June 5, 2018 (Ordinance 2018-331).
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On March 6, 2018, and June 5, 2018, Council approved RFQ 6590 for a prequalified list of professional
engineering firms (Ordinance 2018-331).
On February 22, 2021, this item will be presented to the Public Utilities Board (PUB) for consideration.
RECOMMENDATION
Award a contract with Kimley-Horn and Associates, Inc., for professional engineering services for the Ryan
Road Corridor Improvements Project for the Capital Projects-Engineering Department, in a not-to-exceed
amount of $461,100.
PRINCIPAL PLACE OF BUSINESS
Kimley-Horn and Associates, Inc.
Raleigh, NC
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with a completion date by August 31, 2021.
FISCAL INFORMATION
These services will be funded from Roadway Impact Fees.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Trevor Crain, 940-349-7426.
Legal point of contact: Marcella Lunn at 940-349-8333.