7626 - Contract Executed
Docusign Transmittal Coversheet
File Name
Purchasing Contact
Contract Expiration
DocuSign Envelope ID: 47D7CE42-8B20-4646-B375-83CEC35E2928
Erica Garcia
7626 AdComp
2/22/2022
Page 1
AdComp Systems Payments & Technology Services Authorization Agreement
THIS AGREEMENT is made between the City of Denton (hereinafter
CLIENT) located at 215 E. McKinney Street, Denton, Texas 76201 and AdComp Systems Inc. (hereinafter ADCOMP) located at: 1720 S. Edmonds Lane
Suite 201 Lewisville, Texas 75067. ADCOMP and CLIENT may be referred to individually as PARTY or collectively as PARTIES.
ADCOMP and THE CLIENT agree to the following terms and conditions: ADCOMP will provide to the CLIENT with PRODUCTS and SERVICES, that are
selected and described in Annexure A attached herewith, that will be used by the CLIENT and their customers or end-users, (hereinafter called
CONSUMER).
TERM OF AGREEMENT: The CLIENT shall commit to using the selected PRODUCTS and SERVICES in Annexure A for one (1) year from the date of the
first Live transaction through the PRODUCT and/or SERVICE. The Agreement shall remain in effect unless either PARTY provides a written notice of
termination, given 30-days in advance preceding the expiration of the current term.
EARLY TERMINATION: CLIENT may not terminate this agreement without cause. To terminate the agreement, CLIENT must provide ADCOMP a 30
day notice for requesting early termination. CLIENT must provide time for ADCOMP to cure any lack of service or support to avoid early termination.
PROMOTION: THE CLIENT allows ADCOMP to promote their PRODUCTS in various service locations; such as: kiosks, websites and similar
venues/sites.
COMPENSATION FOR ADCOMP: Compensation for ADCOMP for the PRODUCTS that the CLIENT selects to purchase, or use are listed in Annexure
“A”.
ADCOMP’S RESPONSIBILITIES: ADCOMP shall provide the CLIENT online access to reports of activities and transactions by the CONSUMER.
TRAINING: First-rate service is the core focus of ADCOMP and the premise of the corporation’s success. The CLIENT’S employees will receive
unlimited, one-on-one training, timely service for any questions concerning transactions and other activities.
THE CLIENT'S RESPONSIBILITIES: THE CLIENT will complete Annexure “B” to provide ADCOMP with their banking information to receive ACH funds
directly into their bank account.
CONFIDENTIALITY And NON-DISCLOSURE: Both parties agree that any confidential information will not be disclosed to anyone without prior consent
of the other party. To the extent authorized by the law, the parties may wish, from time to time, in connection with work contemplated under this
Agreement, to disclose confidential information to each other (“Confidential Information”). Each party will prevent the disclosure of any of the other
party’s Confidential information to third parties.
ARBITRATION: Any dispute, controversy or claim arising out of or relating in any way to the agreement including without limitation any dispute
concerning the construction, validity, interpretation, enforceability or breach of the agreement, shall be exclusively resolved by binding arbitration
upon a Party’s submission of the dispute to arbitration.
AMENDMENTS TO AGREEMENT: Any modification of this agreement or additional obligation assumed by either party in connection with this
agreement shall be binding only if placed in writing and signed by both parties.
GOVERNING LAW: This Agreement is governed by, and is to be construed in accordance with, the laws of the State of Texas, without regard to
conflict of laws rules. Any action brought to enforce the terms of this Agreement shall be brought in the federal and state courts of Texas.
DocuSign Envelope ID: 47D7CE42-8B20-4646-B375-83CEC35E2928
Page 2
Annexure A
Concept - Workflow & Scope of Work
● Design & deploy self service technologies (mobile & kiosks) that can keep the customers and the City of Denton staff safe.
● Customers can use either Smartphones, Computers, Tablets (Devices) or Kiosks to communicate and transact with City of
Denton Virtual Tellers.
● AdComp will provide the following bilingual products & services to the City of Denton.
○ Payment Kiosk JACK (accepts Cash, Check & Credit Card payments) ■ Customers can lookup account details with or without account numbers through our smart lookup methods. ■ Sign Documents. ■ Submit Documents. ■ Interact with virtual tellers - Video Chat Button. ■ Gives back bills and coins ■ Paper to E-Check
○ Web (E-Checks & Credit Cards)
○ Mobile friendly interaction with payment, signing and document submission via Devices
■ Notification for payments due or communications via email and text messages (Utility Express or Citation
Smart).
■ Initiate payments by simply clicking on the Virtual Teller button on their smartphones & Video Chat. ■ Payments can be made via eChecks and Credit Cards. ■ Sign Documents. ■ Take pictures of documents or scan and submit from their devices.
○ IVR (Pay By Phone & Communicate with Virtual Teller)
■ Customers can call a local Denton phone number and lookup balances and submit payments through the Pay
by Phone / IVR System and also interact with a Virtual Teller.
DocuSign Envelope ID: 47D7CE42-8B20-4646-B375-83CEC35E2928
Page 3
Department(s) Service(s) Description Per Transaction cost to city One time cost Remarks
Utilities Kiosk JACK (Cash / Checks / Credit Card) with
Virtual Teller System (VTS) As requested by Christa Foster, the first kiosk will be provided to the city of Denton as a pilot kiosk. The value of this first kiosk is $29,163. AdComp will provide this kiosk to the City of Denton on lease. The city of Denton will only pay a non-refundable setup cost of $5,000.00 for setting up this pilot kiosk. Once this proof of concept idea is set up and validated by the City of Denton, the City will issue an RFP for the expansion of this project with additional kiosks. If AdComp wins the RFP, the city of Denton can continue to use the first kiosk. If not, the kiosk will be returned back to AdComp and the pilot project will end. If the city decides to keep the kiosk after AdComp wins the RFP, they will owe a 20% annual maintenance fee for each kiosk when it officially goes live after the RFP.
75 cents per transaction
Utilities -Paper to E-Check (only on the Kiosk) 41 cents per transaction CF
Utilities
Utility Express -E-Check (used only for Web and UE) $2.00 per
transaction. Consumer pays AdComp.
75 cents per transaction Initial here to add this feature.
Utilities Web Payments -E-Check (used only for Web and UE) $2.00 per transaction. Consumer pays AdComp
75 cents per transaction Initial here to add this feature.
Utilities IVR- Pay by Phone 75 cents per transaction Initial here to add this feature.
Utilities EMV CC Terminal & POS Credit Card* Software for Payment remittance -One Credit Card terminal provided free
75 cents per transaction Initial here to add this feature.
Utilities Virtual Teller Video Recording System option for kiosk / mobile. - video will be stored for 15 days before it is deleted. City can download onto their system.
10 cents per call $5,000.00 Annual Maintenance cost: $1,000.00
(20% of the one-time cost of $5,000.00)
Client AdComp Systems
Signature
Name
Title
Date
Mansur Plumber
CEO
02/14/2021
CF
CF
DocuSign Envelope ID: 47D7CE42-8B20-4646-B375-83CEC35E2928
Erica Garcia
2/22/2021
Buyer
CONFLICT OF INTEREST QUESTIONNAIRE - FORM CIQ
For vendor or other person doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as
defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a).
By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after the
date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a
misdemeanor.
1 Name of vendor who has a business relationship with local governmental entity.
2
Check this box if you are filing an update to a previously filed questionnaire.
(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day
after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.)
3 Name of local government officer about whom the information in this section is being disclosed.
Name of Officer
This section, (item 3 including subparts A, B, C & D), must be completed for each officer with whom the vendor has an employment or other business relationship
as defined by Section 176.001(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary.
A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor?
Yes No
B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer
named in this section AND the taxable income is not received from the local governmental entity?
Yes No
C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an
officer or director, or holds an ownership of one percent or more?
Yes No
D. Describe each employment or business and family relationship with the local government officer named in this section.
4
I have no Conflict of Interest to disclose.
5
Signature of vendor doing business with the governmental entity Date
DocuSign Envelope ID: 47D7CE42-8B20-4646-B375-83CEC35E2928
AdComp Systems Inc.
X
X
X
X
2/22/2021
Certificate Of Completion
Envelope Id: 47D7CE428B204646B37583CEC35E2928 Status: Completed
Subject: ***Purchasing Approval*** 7626 AdComp Agreement and CIQ
Source Envelope:
Document Pages: 5 Signatures: 2 Envelope Originator:
Certificate Pages: 5 Initials: 0 Erica Garcia
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
901B Texas Street
Denton, TX 76209
erica.garcia@cityofdenton.com
IP Address: 198.49.140.104
Record Tracking
Status: Original
2/22/2021 10:17:40 AM
Holder: Erica Garcia
erica.garcia@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Erica Garcia
erica.garcia@cityofdenton.com
Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.104
Sent: 2/22/2021 3:34:22 PM
Viewed: 2/22/2021 3:34:34 PM
Signed: 2/22/2021 3:38:05 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Mansur Plumber
mansur@adcompsystems.com
CEO
AdComp Systems Inc.
Security Level: Email, Account Authentication
(None)
Signature Adoption: Drawn on Device
Using IP Address: 47.187.173.130
Signed using mobile
Sent: 2/22/2021 3:38:07 PM
Viewed: 2/22/2021 6:18:59 PM
Signed: 2/22/2021 7:35:33 PM
Electronic Record and Signature Disclosure:
Accepted: 2/22/2021 6:18:59 PM
ID: ea7f5cab-7a67-436c-a79a-c438da4715a3
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Contract Administrator
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 2/22/2021 7:35:35 PM
Viewed: 2/23/2021 7:52:06 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Carbon Copy Events Status Timestamp
Christa Foster
Christ.Foster@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Sent: 2/22/2021 7:35:35 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 2/22/2021 3:34:22 PM
Certified Delivered Security Checked 2/22/2021 6:18:59 PM
Signing Complete Security Checked 2/22/2021 7:35:33 PM
Completed Security Checked 2/22/2021 7:35:35 PM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
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Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: Mansur Plumber
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