7641 - Contract Executed
Docusign Transmittal Coversheet
File Name
Purchasing Contact
Contract Expiration
DocuSign Envelope ID: 81D24FE9-ED94-4869-9B1F-78C6204D691A
Cori Power
7641 Infor Software Annual Maintenance
6/12/2026
City of Denton
_____________________________________________________________________________________
INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
DATE: February 4, 2021
SUBJECT
Adoption of a contract with The Arcanum Group, Inc., through the Department of Information Resources
(DIR) Cooperative Purchasing Network Contract No. DIR-CPO-4491, under the Government Code,
Chapter 791.001, to authorize additional funds to City of Denton contracts for the annual maintenance and
support Infor EAM Software for the Water Reclamation and Water Production Departments; providing for
expenditures of funds therefor; and providing and effective date (File 7641 – awarded The Arcanum Group,
Inc., in the not-to-exceed amount of $49,000).
BACKGROUND
Chapter 271.102 of the Local Government Code authorizes local governments to participate in a cooperative
purchasing program with another local government or local cooperative organization. In lieu of competitive
bidding, items and services may be purchased through such agreements as the agreements have already
been bid by the sponsoring entity or agency. By doing this as a cooperative effort, the combined purchasing
usage of these entities was utilized to realize competitive pricing and reduced administrative costs of
individual bidding.
This contract includes Asset Management, Fleet Management, Enterprise Resource Planning, Human
Capital Management software, including software brands: Infor Saas, Infor Server, and Questica. This
contract will also include related and technical services to support the software brand provided. These
services are installation, configuration, maintenance and support, project management, and technical
support services as listed in Exhibit 2.
On January 28, 2020, Council approved the interlocal agreement with the Department of Information
Resources Purchasing Network (Ordinance 20-196).
The agreement, Contract Number DIR-CPO-4491, began 6/12/2020 for a two (2) year term, with two (2)
possible two-year renewals, with a termination date of 6/12/2026.
RECOMMENDATION
Award a contract with The Arcanum Group, Inc., for the annual maintenance and support Infor EAM
Software for the Water Reclamation and Water Production Departments, in the non-to-exceed amount of
$49,000.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
DocuSign Envelope ID: 81D24FE9-ED94-4869-9B1F-78C6204D691A
ESTIMATED SCHEDULE OF PROJECT
DIR Contract Number DIR-CPO-4491 expires on 6/12/2026.
FISCAL INFORMATION
These products and services will be funded through the using department’s budget on an as needed basis.
EXHIBITS
Exhibit 1: Quote
Exhibit 2: Pricing from DIR Contract No. DIR-CPO-4491
Respectfully:
Cori Power
Procurement and Compliance
DocuSign Envelope ID: 81D24FE9-ED94-4869-9B1F-78C6204D691A
Chief Technology Officer
Leisha Meine
DocuSign Envelope ID: 81D24FE9-ED94-4869-9B1F-78C6204D691A
Out of the available vendors listed, two had invalid addresses and could not be reached. Majority of the listed vendors were out of scope offering office supplies,
IT staffing services, cyber security, or software programming services. CIMA Solutions Group and Infosemantics, Inc., showed to be the most qualified vendors
available and were contacted for a quote. However, neither vendor responded to the quote request shown below.
DocuSign Envelope ID: 81D24FE9-ED94-4869-9B1F-78C6204D691A
Certificate Of Completion
Envelope Id: 81D24FE9ED9448699B1F78C6204D691A Status: Completed
Subject: ***Purchasing Approval*** 7641 Infor Software Annual Maintenance
Source Envelope:
Document Pages: 5 Signatures: 2 Envelope Originator:
Certificate Pages: 2 Initials: 1 Cori Power
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
901B Texas Street
Denton, TX 76209
cori.power@cityofdenton.com
IP Address: 198.49.140.104
Record Tracking
Status: Original
2/25/2021 9:41:00 PM
Holder: Cori Power
cori.power@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Cori Power
cori.power@cityofdenton.com
Senior Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 198.49.140.104
Sent: 2/25/2021 9:45:56 PM
Viewed: 2/25/2021 9:47:56 PM
Signed: 2/25/2021 9:53:16 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.104
Sent: 2/25/2021 9:53:17 PM
Viewed: 2/26/2021 7:40:58 AM
Signed: 2/26/2021 7:41:40 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Leisha Meine
Leisha.Meine@cityofdenton.com
Chief Technology Officer
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 76.185.7.136
Signed using mobile
Sent: 2/26/2021 7:41:41 AM
Viewed: 2/26/2021 10:09:17 AM
Signed: 2/26/2021 10:10:35 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Cori Power
cori.power@cityofdenton.com
Senior Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.104
Sent: 2/26/2021 10:10:36 AM
Viewed: 2/26/2021 10:15:14 AM
Signed: 2/26/2021 10:15:20 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Contract Administrator
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 2/26/2021 10:15:22 AM
Viewed: 2/26/2021 10:17:43 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Larry Collier
Larry.Collier@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Sent: 2/26/2021 10:15:22 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Lisa Collaud
Lisa.Collaud@cityofdenton.com
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 2/26/2021 10:15:22 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 2/25/2021 9:45:56 PM
Certified Delivered Security Checked 2/26/2021 10:15:14 AM
Signing Complete Security Checked 2/26/2021 10:15:20 AM
Completed Security Checked 2/26/2021 10:15:22 AM
Payment Events Status Timestamps