Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: March 16, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or their designee, to execute a Professional Services Agreement with Freese
and Nichols, Inc., for engineering-related on-call professional services, as set forth in the contract; providing
for the expenditure of funds therefor; and providing an effective date (RFQ 6590-100 – Professional
Services Agreement for engineering on-call services awarded to Freese and Nichols, Inc., in the three (3)
year not-to-exceed amount of $3,031,783.00). The Public Utilities Board recommends approval (6 - 0).
INFORMATION/BACKGROUND
Freese and Nichols, Inc. is one of the qualified firms that submitted for the Project Management category
and has been selected for the On-Call Professional Services project. Freese and Nichols was also determined
to be qualified in all other categories including the design of water, wastewater, storm water, roadway, and
traffic signal infrastructure.
The objective of this project is to provide professional services to supplement the capacity of the
Water/Wastewater Department. Given the rate at which new developments are moving into the City of
Denton, the capacity expansion of the utilities has to support this fast-paced growth. As such, there are
several water and wastewater infrastructure projects that need to be completed in the next two to three years.
This contract will help supplement/augment City staff to complete these critical utility infrastructure
projects in a timely manner.
The proposed engineering contract for this project will be on an hourly basis with a not-to-exceed amount
of $3,031,783. Scope of services will include:
• Staff Augmentation
• Project Management
• Construction Management
The work will be performed on an as-needed basis when specifically requested by the City of Denton with
an official Work Authorization request.
Each Work Authorization will include a scope of services defining the tasks required to complete the Work
Authorization. For each task, the scope shall include a detailed description of the task, outline any
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assumptions, and list the required deliverables. Future Work Authorizations will not be brought before PUB
or City Council until the total contract capacity has been depleted.
Water/Wastewater Department anticipates utilizing the professional project management services for the
following Capital Improvement Projects
Utility Projects
Project
Budget
Project
Management
Estimate
I-35E/Mayhill Road Utility Relocation
$12,700,000
$255,649
Northwest Booster Pump Station and Transmission Main
$19,600,000
$604,817
I-35 Split to Milam Utility Relocation
$30,000,000
$900,000
Clear Creek Lift Station and Interceptor
$13,000,000
$390,000
Robson Ranch Wastewater Treatment Plant Decommissioning
$3,000,000
$90,000
Lakeview Ranch Interceptor
$2,500,000
$75,000
Slope Repair for 54” Water Transmission Main at Clear Creek Crossing
$340,000
$10,200
Solids Handling Project
$12,000,000
$360,000
Hickory Creek Interceptor Lining Project
$2,350,000
$70,500
Sub Total
$95,490,000
$2,756,166
Contingency 10%
$275,617
Total: $95,490,000 $3,031,783
Work Authorizations for two projects have already been finalized and based on the anticipated approval of
this contract, staff will authorize the consultant to begin work.
Work Authorization No. 1: I-35E/Mayhill Road Utility Relocation: $255,648.20
The scope of this Work Authorization includes project and construction management services for the
TxDOT I-35E Utility Relocations between Loop 288 and Post Oak Drive. The project includes the
relocation of water and wastewater lines along the I-35E corridor on the south side of the City.
Work Authorization No. 2: Northwest Booster Pump Station and Transmission Main: $604,816.70
The scope of this Work Authorization includes project management services during the design phase and
construction management throughout the construction of the Northwest Booster Pump Station and
Transmission Main project.
Request for Qualifications for professional engineering services was solicited using the City’s formal
solicitation process. City Council approved a pre-qualified list of engineering firms on March 6, 2018 and
June 5, 2018 (Ordinance 2018-331).
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On March 6, 2018, and June 5, 2018, Council approved RFQ 6590 for a prequalified list of professional
engineering firms (Ordinance 2018-331).
On March 8, 2021, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with Freese and Nichols, Inc., for engineering-related on-call professional services, in a
three (3) year not-to-exceed amount of $3,031,783.
PRINCIPAL PLACE OF BUSINESS
Freese and Nichols, Inc.
Fort Worth, TX
ESTIMATED SCHEDULE OF PROJECT
This is a three (3) year contract.
FISCAL INFORMATION
Work Authorization No. 1 and 2 are funded by Water and Wastewater Project Funds.
Requisitions and purchase orders for these Work Authorizations will be processed after approval of this
contract. The additional contract capacity of $2,171,317 will be utilized over the next three years as needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Presentation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Pritam Deshmukh, 940-349-7710.
Legal point of contact: Marcella Lunn at 940-349-8333.