Agreement executed
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Pricing valid through: 10/31/2018
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Cherie Reed
City of Denton
215 E McKinney St
Denton, TX 76201-4299
(940) 349-7533
cherie.reed@cityofdenton.com
Eric Landry
Certify, Inc
20 York Street
Portland, ME 04101
207-773-6100 x 475
elandry@certify.com
Proposal Date 10/23/2018
Billing Start Date 02/01/2019
Billing Method Annual in Advance
Certify Product Selection1 Certify Enterprise
Pricing Model2 Per Expense Report
Annual Costs for Certify
Expense Report Transactions 4,200
Expense Report Price $3.75
Total Expense Report Fees $15,750
GSC**/Implementation Fees3 $1,500
Expense Report Fees + Implementation Fees $17,250
Total Cost | First Service Period $17,250
1. Product Selection. See Product Feature page for specific features included in your subscription
2. Expense Report Model. The cost of Certify is based upon the total number of “Processed Expense Reports”
which means an expense report that has been submitted by the employee, approved by the appropriate
manager(s) and processed for reimbursement.
3. ** Guaranteed Success Contract. Please see details on Page 3.
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Guaranteed Success Contract
For a period of up to ninety (90) days from the date of execution of this Agreement (“GSC Period”), Client
shall have unrestricted use of the Service to determine if Client wishes to continue under this
Agreement. At any time during the GSC Period Client may terminate this Agreement without liability
immediately upon written notice, and Client shall have no obligation to pay any fees, charges, or
expenses hereunder. If no written notice of termination is received within the GSC Period, Certify will
begin billing in accordance with this Agreement, i.e., Client shall be invoiced the Total Expense Report
Fees of $15,750. The one-time GSC fee is $1,500, which will be invoiced upon execution of this
Agreement. The GSC fee is non-refundable.
Pre-Paid Expense Reports
Service Period
The first service period shall expire 12 months after the Billing Start Date, (“First Service Period”). All
future Service Periods will be twelve (12) months in length and will begin after the prior Service Period
has expired.
Expense Report Transaction Usage
Client may process the total number of Expense Report Transactions at any point during the
Service Period with no daily, weekly, monthly or quarterly limits on transactions. Any Expense Reports
consumed in excess of the total Expense Report Transactions, during the Service Period, shall be invoiced
to Client at the end of the Service Period as an Expense Report overage. Any unused Expense Report
Transactions will expire at the end of the Service Period and there shall be no refund or credit for those
unused Expense Reports.
Expense Report Renewal Process
At the beginning of each Service Period, the Client shall be invoiced the Total Expense Report Fees.
Client may elect to adjust the number of total annual Expense Report Transactions. In the event the
Client increases or decreases their annual Expense Report Transaction volumes by more than ten percent
(10%), Certify retains the right to modify the Expense Report Price.
Certify Implementation Services
Certify provides turn-key Implementation Services by a dedicated team of experts with one simple goal
to get the Client up and running quickly using Certify. These services include the following:
- Designated Implementation Coach to manage all aspects of the Implementation process
- Certify system provisioning and new account activation
- Implementation project plan including dates and deliverables by team
- Data interchange specifications support for in-bound data feeds
- File format specifications and file generation for out-bound data exports
- Corporate credit card data feed service request coordination with corporate card issuer
- Configuration and Delivery of all Integration Services listed below
- Certify System testing and Client review
- Administrator training services for Certify
- Certify System Go-Live event with Employee and Manager support
- Certify Training Camp integration assistance with client facing employee training services
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Integration Services Included in Client’s Subscription
Item Description Quantity
Corporate Credit Card Integration Services allows Client to establish company credit
card data feed into Certify from (Visa, MasterCard, American Express, etc.) importing
transactions directly into each user’s Certify Wallet.
2
Personal Credit Card Integration Service allows Client to link a personal credit card and
feed the data into Certify importing transactions directly into each user’s Certify Wallet.
Included
Accounts Payable Data Integration Service provides Client with customized output data
feed specifically mapped to its accounting software product.
2
HRIS Employee Data Integration Service allows Client to synchronize its complete
employee census, including expense report approval hierarchy.
1
General Ledger Dimension Synchronization allows Client to synchronize custom fields
with Certify. (Typical examples include Customers, Projects and other values.)
1
Single Sign-On Support allows Client to connect to Certify via SAML 2.0 providing
employees with a seamless User authentication service, for both web and mobile
applications.
1
Certify Receipt Backup Service will provide Client with a monthly file download of all
receipts and Expense Report data processed in the prior month.
Included
Certify User Support Services includes unlimited end user support for the
Client employees. This includes online access to our web-based Training Camp service,
knowledge base and support portal, email support cases, web and mobile support cases,
and live agent support.
Included
Certify Administrator Support includes account management services for Client
Accountant and System Administrator users on Certify. Services include advanced
system configuration support, assistance with data updates including expense categories,
policy changes, custom general ledger dimensions and department filtering.
Included
Certify Security Documents Access includes our PCI Compliance certifications, SSAE 16
documentations, Control Scan external penetration testing certification, Certify
Information Security Documentation, EU-US Privacy Shield Compliance certification and
other various security documentation.
Included
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Certify Features & Services Included in Your Subscription Professional Enterprise
Certify Mobile Application for iOS, Android, Windows & Blackberry
Receipt Capture services via 9 methods within Certify
Unlimited Receipt Storage
Automatic Expense Report Generation
MapQuest Mileage Integration
User Reviews of expenses and receipts
Multiple Currency Support with Real Time Exchange Rates
Full Reporting Suite with Analytics & Dashboards
Automated Expense Policy Enforcement
Workflow routing for expense report approvals
Custom Expense Categories
Custom General Ledger Dimensions
Personal Credit Card Automatic Import Tool
Standard Accounts Payable Data Feed
Corporate Credit Card Data Feed
Certify Receipt Backup Data Download
HRIS / User Import Data Feed
Single Sign On via SAML 2.0
General Ledger Dimension Synchronization
Use of 64 Languages within Certify & Certify Mobile
Certify Sunshine Act Integration
GSA Per Diem
Multiple Tax Authority Service for International Tax Tracking
Training Camp Access for All Users
Administrator Support & Training
Live Agent User Support – Business Days and Nights (24/5)
Performance Monitoring Service with Reporting
ACH Reimbursement Service Available Available
Certify Travel 2.0 with Online Travel Booking and Policy Compliance Available Available
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Certify Service Level Agreement
This document outlines the service levels to be provided in the delivery of Certify. It also provides service delivery parameters,
against which the delivery of SaaS will be evaluated. Based on this evaluation, Client may be entitled to an adjustment to the
SaaS Service Credits based upon system availability.
Service uptime commitment
For the purpose of measuring the quality of service that Certify is delivering to the Client, Certify provides the following
commitment: Certify shall provide Client access to the Certify production application on a twenty four hours per day, seven days
a week (24 x 7) basis at a rate of 99.9% (our “SaaS Services Uptime Metric”).
Measurement method
The SaaS Services Uptime Metric shall be measured using the Certify Performance Monitoring Service software (available for
review at http://status.Certify.com. This monitoring software will run from a minimum of three global monitoring locations with
staggered timing and immediate presentation of results.
- On a quarterly basis, the SaaS Services Uptime Metric will be measured using the total hours in the quarter (total time
minus planned downtime, including the maintenance window period for updates, upgrades, etc.) as the denominator.
- The denominator is the total number of possible hours of availability during the period.
- The numerator is the denominator value minus the time of any outages in the month (duration of all outages combined)
to give the percentage of available uptime (e.g./ 2,198 actual hours of availability / 2,200 possible available hours = 99.9
availability).
- An “Outage” is defined as two consecutive monitor failures within a five-minute period, lasting until the condition has
cleared.
Boundaries and exclusions
The SaaS Services Uptime Metric shall not apply to performance issues caused by the following events:
- Overall Internet congestion, slowdown, or Internet unavailability at a Client location
- Unavailability of generic Internet services (e.g. DNS Servers) due to virus or hacker attacks
- Force majeure events as described in the Terms of Agreement
- Actions or inactions of the Client (unless undertaken at the express direction of Certify) or third parties beyond the control
of Certify
- A result of Client equipment or a Client’s third-party computer hardware, software, or network infrastructure
- Scheduled SaaS Maintenance Window periods which are scheduled from 2am – 4am ET on Sunday mornings
Maintenance Notification
Should the Client choose to receive a scheduled maintenance notification, they can do so by visiting http://status.Certify.com
and clicking on the “subscribe to updates”.
Reporting
Certify will provide a SaaS Service Uptime Metric Report in accordance with this attachment to the Client upon request. If Client
does not agree with the Uptime Metric Report, written notice of the dispute must be provided to Certify within fifteen (15) days
of the receipt of the Uptime Metric Report.
Software-as-a-Service Credits
Certify’s failing to meet the SaaS Services Uptime Metric as measured over any quarter shall be reflected in SaaS Service Credits
with User Based Credit (UBC) or Expense Report Based Credit (ERBC). The SaaS Service Credits shall be calculated based on the
percentage of Users or Expense Report Transactions processed by Client for the quarter in which the performance failure
occurred. In order to receive SaaS Service Credits, Client shall submit an incident report to Certify support services and file a
claim for credit within 30 days of the end of the quarter in which the performance failure occurred. Thereafter, Certify shall issue
a credit to Client, which can be applied to a future Certify invoice. The SaaS Service Credits are based on the following schedule:
Quarterly Uptime Rating SaaS service credit – UBC or ERBC
Between 99.9% - 100% Meets goals None
Between 99.0% - 99.8% Tolerable Pro-rated credit of equal to either: $.50 per ERBC | $1.00 per UBC
Between 98.0% - 99.0% Below Expectations Pro-rated credit of equal to either: $.75 per ERBC | $1.25 per UBC
Below 98.0% Unacceptable Pro-rated credit of equal to either $1.00 per ERBC | $1.50 per UBC
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Certify Terms of Use Agreement
PLEASE READ THIS CERTIFY TERMS OF USE AGREEMENT (THE "AGREEMENT") CAREFULLY BEFORE USING THE CERTIFY SERVICE
PROVIDED PURSUANT TO THIS AGREEMENT. THIS AGREEMENT, AND ALL TERMS INCLUDED, SHALL SUPERSEDE THE ONLINE
CERTIFY TERMS OF USE AGREEMENT DESCRIBED AT http://www.certify.com/termsconditions.aspx . THE USE OF CERTIFY IS
GOVERNED BY THE DATA PROTECTION ADDENDUM (https://www.certify.com/DPA.aspx).
Certify, Inc., ("Certify") has developed certain technology, including a web-based and mobile application based software product
called CertifyTM, to provide a service for expense tracking and management via the Internet. The Client (defined below) desires
to subscribe to the Certify Service (defined below) and Certify desires to provide access to the Certify Service to Client on the
terms and conditions set forth herein.
Each party represents and warrants that the person signing below on its behalf is a representative or agent of the company and
has the authority to bind the company to the terms and conditions of this Agreement. For purposes of this Agreement the term
“Client” means such company and all of its directors, subsidiaries, managers, officers, employees and agents.
Certify is willing to provide access to the Certify Service and related Documentation (defined below) to Client only on the
condition that Client accepts all of the terms and conditions set forth in this Agreement. By signing this Agreement, Client
acknowledges that Client has read this Agreement, understands it, and agrees to be bound by it.
1. Definitions.
In addition to those terms defined elsewhere in this Agreement, the following words and phrases in initial capital letters shall
have the meanings set forth below:
1.1 "Certify Service" or "Service" means the online expense tracking and management service delivered by Certify to Client
using the Certify System.
1.2 "Certify System" means the technology, including the hardware and software, used by Certify to deliver the Certify Service
to Client in accordance with this Agreement.
1.3 "Content" means all content located on or contained in the Certify website or any other website owned or controlled by
Certify.
1.4 "Data" means all data, materials or information provided by Client, Client’s Users, employees, or any third party on Client’s
behalf in connection with Client’s use of the Certify Service.
1.5 "Documentation" means the online materials, specifications or forms provided by Certify that describe the features,
functionality or operation of the Certify Service and/or Certify System.
1.6 "Password" means the unique password assigned to each User for access to the Certify Service and the Certify System.
1.7 "Users" means Client and/or Client’s employees, representatives, consultants, contractors or agents who are authorized to
use the Certify Service on Client’s behalf pursuant to Client’s acceptance of this Agreement and Client’s payment of the
appropriate license fees covering each User’s access.
2. Grant of License.
During the Term of this Agreement and subject to the terms of this Agreement, Certify hereby grants to Client (and any
authorized Users) a non-sublicensable, non-transferable, non-exclusive right and license to access and use the Certify Service, in
accordance with the Documentation and solely for Client’s internal business operations.
3. Client’s Use of the Certify Service
3.1 Access and Security Guidelines. Client will choose or be provided with Passwords for each of its User(s) on the Certify
System. Client will be responsible for ensuring the security and confidentiality of its Passwords. Each Password may be assigned
to and used by only one individual User. Client will use commercially reasonable efforts to prevent unauthorized access to, or
use of, the Certify Service, and will notify Certify promptly of any such unauthorized use. Client shall not knowingly interfere
with or disrupt the integrity or performance of the Certify Service or the data contained therein. Client shall, at all times, comply
with all applicable laws in its use of the Certify Service.
3.2 Client Data. Client is solely responsible for its Data and shall not knowingly provide, post or transmit any Data or any other
information, data or material that: (a) infringes or violates any intellectual property rights, publicity/privacy rights, law or
regulation; or (b) contains any viruses or programming routines intended to damage, surreptitiously intercept or expropriate any
system, data or personal information. Certify may take remedial action if Client Data violates this Section 3.2; however, Certify is
under no obligation to review Client Data for accuracy or potential liability.
3.3 Restrictions on Use.
3.3 (a) Client is responsible for all activities that occur under its User accounts. Client will not, and will not attempt to (directly or
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indirectly): (a) reverse engineer, disassemble or decompile any component of the Certify System or Certify Service or otherwise
attempt to discover any source code, underlying ideas or algorithms contained in the Certify System or Certify Service; (b)
interfere in any manner with the operation of the Certify Service or the Certify System; (c) allow a third party to access the
Certify Service or Certify System using Client’s User Accounts; (d), distribute, sell, resell, sublicense, assign or otherwise transfer
to a third party any of its rights under this Agreement; (e) use the Certify Service or Certify System for the benefit of a third
party, for timesharing or to operate a service bureau; (f) copy, modify, translate or make derivative works based on any part of
the Certify System, Certify Service or Documentation; (g) create Internet "links" to or from the Certify Service or Certify System,
or "frame" or "mirror" any of Certify's content which forms part of the Certify Service (other than on Client’s own internal
intranets); (h) remove, cover, alter or obfuscate any logos, trademarks, internet links, confidentiality or proprietary rights
notices, or any other notices or markings placed on or displayed by the Certify System, Certify Service or the Documentation; (i)
publish or disclose to third parties the results of any evaluation or benchmark test run on the Certify System or Certify Service
without Certify's prior written consent; or (j) otherwise use the Certify Service or Certify System in any manner that exceeds the
scope of use permitted under this Agreement.
3.3 (b) Client shall not and shall not allow any Users to (i) perform any technical security integrity review, penetration test, load
test, denial-of-service simulation or vulnerability scan on the Certify Service or Certify System without Certify's prior written
consent, or (ii) use any software tool designed to automatically emulate the actions of a human user (such tools are commonly
referred to as "Robots") in conjunction with the Certify Service or Certify System.
3.3 (c) Client may not use the Certify Service or Certify System for spamming, chain letters, junk mail or distribution lists to
contact any person who has not given specific permission to be included in such list. Client agrees not to transmit, or permit
Users to transmit, through the Certify Service or Certify System, any unlawful, harassing, libelous, abusive, threatening, vulgar,
obscene or otherwise objectionable material of any kind. Client agrees to only use the Certify Service and Certify System for
lawful purposes, in compliance with all applicable laws including, without limitations, copyright, trademark, obscenity and
defamation laws. Unlawful activities may include, but are not limited to, storing, distributing or transmitting any unlawful
material, attempting to compromise the security of any networked account or site, or making direct threats of physical harm.
3.4 System Availability
Except as set forth herein, including the Service Level Agreement, Certify does not warrant that the Service will be
uninterrupted, timely or error free. Certify has established internal system availability targets of 99.9% uptime or greater.
Certify maintains a system maintenance window on Sunday mornings from 2am – 4am Eastern Time and will make every effort
to schedule all necessary maintenance to occur within this window.
4. Ownership.
4.1 Certify Technology. Client acknowledges and agrees that Certify or its suppliers retain all right, title and interest in and to (i)
the Certify System, Certify Service, Documentation and all other software, materials, formats, interfaces, information, content
and proprietary information and technology used by Certify or provided to Client in connection with the Certify Service, (ii) all
modifications and/or enhancements to the Certify System or Certify Service, (iii) the system Content, (iv) all suggestions, ideas,
enhancement requests, feedback, recommendations or other information provided by Client or learned as a result of Client’s
use of the Certify Service, (v) all transactional and performance data related to the use of the Certify System and the Certify
Service which Certify may collect, use and disclose for its business purposes (including for purposes of software use optimization
and product marketing) provided that such use does not reveal Client’s or any User’s identity, any of Client’s Confidential
Information, or any other personally identifiable information that belongs to Client; (vi) all custom developed documents,
designs, computer programs, computer documentation and other tangible materials created or prepared by Certify at Client’s
request pursuant to a separate, written statement of work; and (vii) the Certify logo, and the product and service names
associated with the Certify Service or otherwise contained on the Certify website, all of which are trademarks of Certify (all of
the foregoing being referred to herein collectively as, the "Certify Technology"). Client acknowledges and agrees that the Certify
Technology is comprised of intellectual property rights owned by or licensed to Certify all of which are protected by intellectual
property laws.
4.2 Client ‘s Data. Client retains all right, title and interest in and to its Data. Client grants to Certify all necessary licenses in and
to such Data solely as necessary for Certify to provide the Certify Service to Client or as required by law. Client will be solely
responsible for providing all Data required for the proper operation of the Certify Service. Except as described in Section 4.1
above, Certify will not knowingly use or access any of Client Data unless authorized to do so by Client and, in such circumstances,
Certify will access and use Client Data only as required to perform services on Client’s behalf. On occasion, Certify may query
data across all customers in aggregate to derive average spend amounts and metrics for benchmark reporting purposes. In all
such cases, Certify will anonymize Client Data and in no event will Client Data be identifiable. When such benchmarking reports
are derived, Client will receive access to this data for its internal use.
5. Term and Termination.
5.1 Term. This Agreement will commence upon execution of this Agreement and will continue in effect for one (1) year (the
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“Term”). The Term shall renew for an additional two (2) one-year periods unless terminated with ninety (90) days’ advance
written notice to the non-terminating party, or otherwise pursuant to these terms (the "Term").
5.2 Termination. Either party may terminate this Agreement and Client’s subscription to the Certify Service at any time and for
any reason or no reason at all, in accordance with this Section 5.2 and/or Section 5.1. Client may terminate this Agreement and
its subscription by providing written notice to Certify. The only circumstances in which Client will be entitled to any refund of
fees paid for its subscription to the Certify Service upon termination of this Agreement are as follows: (a) in accordance with
Section 7.1(b) below; or (b) Certify will refund to Client any unearned fees in the event Certify unilaterally terminates this
Agreement and Client’s subscription to the Certify Service without cause. As used in the previous sentence, "unearned fees"
means all license fees actually paid by Client for access to the Certify Service for the period in which this Agreement is
terminated, prorated to the number of days, or the number of unused prepaid expense reports remaining in such month after
termination.
5.3 Obligations After Termination. Upon termination of this Agreement for any reason: (a) any amounts owed to Certify under
this Agreement before such termination will become immediately due and payable; and (b) each party will return to the other,
or destroy, all Confidential Information and other property of the other party in its possession or under its control. Certify agrees
that upon any termination of this Agreement, Certify will allow Client to access, without the right to modify, enhance or add to,
Client’s Data for ninety (90) days after termination. Any such termination shall not limit any other rights or remedies which
Certify may hold, all of which are hereby reserved.
6. Payment.
6.1 Client shall pay all invoices from Certify within 30 days from the date of Invoice. Client shall pay all fees or charges to its
account in accordance with the fees, charges, and billing terms as defined in this Agreement. Except as otherwise specifically
provided in this Agreement, all payment obligations are non-cancelable and all amounts paid are nonrefundable. Client may add
Certify Services by executing an additional written Sales Order Form. All pricing terms are confidential, and Client agrees not to
disclose them to any third party.
6.2 Certify charges and collects in advance for the total Certify cost for a subscription to the Certify Service, as detailed in this
Agreement. Certify will invoice Client for its monthly or annual service charges. Fees for other services will be charged on an as-
quoted basis. Certify collects Sales tax for all locations within the United States that require such tax, based upon State and Local
Sales tax laws. Outside of the United States, Certify's fees are exclusive of all taxes, levies, or duties imposed by taxing
authorities, and to the extent not exempt, Client will be responsible for payment of all such taxes, levies, or duties, excluding
only United States (federal or state) taxes based solely on Certify's income. Client agrees to provide Certify with complete and
accurate billing and contact information.
6.3 In addition to any other rights Certify may have, Certify reserves the right to suspend or terminate this Agreement and
Client’s access to the Certify Service if payment for undisputed fees is not paid to Certify within the time periods provided for
herein. If Client or Certify initiates termination of this Agreement, Client will be obligated to pay the balance due on its account.
Client agrees and acknowledges that Certify has no obligation to retain its Data and that such Data may be irretrievably deleted
if Client’s account is ninety (90) days or more delinquent.
7. Warranty; Disclaimer of Warranties; Limitation of Liability.
7.1 Certify Warranty. Certify warrants that the Certify Service will perform substantially in accordance with the Documentation
during the Term of this Agreement (the "Limited Warranty"). In the event of a breach of the Limited Warranty, Certify's entire
liability and Client’s exclusive remedy shall be, at Certify's option, either (a) correction of the Certify Service so that it performs
substantially in accordance with the Documentation, or (b) return to Client the Fees actually paid by it for the prior twelve (12)
months immediately preceding Client’s written notice to Certify specifying the breach of the Limited Warranty in detail, and
cancellation of its subscription and this Agreement.
7.2 Disclaimer of Warranties. EXCEPT AS EXPRESSLY PROVIDED IN SECTION 7.1 ABOVE, THE CERTIFY SERVICE, THE CERTIFY
SYSTEM AND ALL OTHER DATA, MATERIALS AND DOCUMENTATION PROVIDED OR MADE AVAILABLE BY CERTIFY IN
CONNECTION WITH THIS AGREEMENT ARE PROVIDED "AS IS" AND "AS AVAILABLE," WITHOUT REPRESENTATIONS OR
WARRANTIES OF ANY KIND. CERTIFY MAKES NO OTHER WARRANTIES, EXPRESS OR IMPLIED, BY OPERATION OF LAW OR
OTHERWISE, INCLUDING, BUT NOT LIMITED TO, ANY IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR
PURPOSE, OR ANY IMPLIED WARRANTIES ARISING OUT OF COURSE OF PERFORMANCE, COURSE OF DEALING OR USAGE OF
TRADE. CERTIFY DOES NOT WARRANT THAT THE CERTIFY SERVICE WILL BE PROVIDED ERROR-FREE OR UNINTERRUPTED. ANY
MATERIAL DOWNLOADED OR OTHERWISE OBTAINED THROUGH THE USE OF THE CERTIFY SERVICE IS DONE AT CLIENT’S OWN
RISK AND CLIENT WILL BE SOLELY RESPONSIBLE FOR ANY DAMAGE TO ITS COMPUTER SYSTEM OR NETWORK, OR LOSS OF DATA
THAT RESULTS FROM CLIENT’S USE OF THE CERTIFY SERVICE.
7.3 Limitation of Liability. EXCEPT AS PROVIDED FOR HEREIN TO THE CONTRARY, EITHER PARTY’S TOTAL CUMULATIVE LIABILITY
FOR ANY AND ALL CLAIMS ARISING FROM OR IN CONNECTION WITH THIS AGREEMENT, THE CERTIFY SYSTEM OR THE SERVICE
UNDER ANY LEGAL THEORY (INCLUDING, BUT NOT LIMITED TO, CLAIMS ARISING IN CONTRACT, TORT, STRICT LIABILITY, BREACH
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OF WARRANTY OR OTHERWISE), WILL BE STRICTLY LIMITED TO THE FEES ACTUALLY PAID BY CLIENT TO CERTIFY FOR THE
CERTIFY SERVICE IN THE TWELVE (12) MONTHS PRIOR TO THE ACT OF INJURY THAT GAVE RISE TO THE LIABILITY. ALL CLAIMS BY
EITHER PARTY WILL BE AGGREGATED TO SATISFY THIS LIMIT AND MULTIPLE CLAIMS WILL NOT ENLARGE THIS LIMIT. EXCEPT AS
PROVIDED FOR HEREIN TO THE CONTRARY, IN NO EVENT WILL EITHER PARTY BE LIABLE TO THE OTHER PARTY FOR ANY
INDIRECT, SPECIAL, PUNITIVE, INCIDENTAL OR CONSEQUENTIAL DAMAGES ARISING OUT OF OR IN CONNECTION WITH THIS
AGREEMENT UNDER ANY LEGAL THEORY (INCLUDING, BUT NOT LIMITED TO, CLAIMS SOUNDING IN CONTRACT, TORT, STRICT
LIABILITY, BREACH OF WARRANTY OR OTHERWISE), INCLUDING, BUT NOT LIMITED TO, INTERRUPTED COMMUNICATIONS, LOST
OR INACCURATE DATA, OR LOST PROFITS, AND DAMAGES THAT RESULT FROM INCONVENIENCE, OR LOSS OF USE OF ANY
INFORMATION OR DATA OF THE CERTIFY SYSTEM OR CERTIFY SERVICE, EVEN IF SUCH PARTY HAS BEEN ADVISED OF, OR
OTHERWISE SHOULD HAVE BEEN AWARE OF, THE POSSIBILITY OF SUCH DAMAGES, AND NOTWITHSTANDING THE FAILURE OF
ESSENTIAL PURPOSE OF ANY REMEDY PROVIDED HEREIN. NOTWITHSTANDING ANYTHING HEREIN TO THE CONTRARY, THE
LIMITATIONS ON AMOUNT AND/OR TYPES OF DAMAGES SHALL NOT APPLY TO CAUSES OF ACTION OR DAMAGES CAUSED OR
CREATED BY THE GROSS NEGLIGENCE OR WILLFUL MISCONDUCT OF EITHER PARTY, OR, THE LOSS OR MISUSE OF CONFIDENTIAL
INFORMATION BYEITHER PARTY OR, BREACH OF CERTIFY’S INDEMNITY OBLIGATIONS UNDER SECTION 8.
8. Indemnity.
8.1.1 INDEMNITY BY CERTIFY. CERTIFY WILL DEFEND, INDEMNIFY AND HOLD CLIENT HARMLESS FROM ALL CLAIMS, LOSSES,
DEMANDS, LIABILITIES, DAMAGES OR JUDGMENTS AWARDED BY A COURT OF APPROPRIATE AND FINAL JURISDICTION, OR
ANY SETTLEMENTS, INCLUDING ALL REASONABLE COSTS AND EXPENSES RELATED THERETO (INCLUDING REASONABLE
ATTORNEYS' FEES), ARISING OUT OF (I) ANY THIRD PARTY CLAIMS THAT THE CERTIFY SERVICE OR THE CERTIFY SYSTEM
INFRINGES OR MISAPPROPRIATES ANY PRESENTLY EXISTING UNITED STATES PATENT, COPYRIGHT, TRADEMARK OR TRADE
SECRET HELD BY SUCH THIRD PARTY; (II) A BREACH BY CERTIFY OF ANY OF ITS OBLIGATIONS, REPRESENTATIONS,
WARRANTIES OR COVENANTS CONTAINED IN THIS AGREEMENT; PROVIDED THAT AND SO LONG AS: (A) CLIENT USES THE
CERTIFY SERVICE AND THE CERTIFY SYSTEM IN ACCORDANCE WITH THE DOCUMENTATION; (B) CLIENT HAS ADHERED TO ITS
OBLIGATIONS UNDER THIS AGREEMENT; AND (C) CLIENT PROMPTLY NOTIFIES CERTIFY IN WRITING OF ANY SUCH CLAIM, SUIT
OR PROCEEDING AND PERMIT CERTIFY TO CONTROL THE DEFENSE OR SETTLEMENT THEREOF AND COOPERATE IN THE
DEFENSE OR SETTLEMENT THEREOF.
8.1.2 Certify will have the option, at its expense, to employ counsel of its choosing to defend against such claim and to
compromise, settle or otherwise dispose of the claim; provided, however, that no compromise or settlement of any claim
admitting liability of or imposing any obligations upon Client may be affected without Client’s prior written consent. Client shall
have the option to be represented by counsel at Client’s own expense.
8.1.3 Client, at Certify’s expense, shall cooperate fully in such actions, making available employees, books and records
reasonably necessary for the defense of such claim. If Certify refuses to defend or does not make known to Client its willingness
to defend against such claim within thirty (30) days after it receives notice thereof, then Client shall be free to investigate,
defend, compromise, settle or otherwise dispose of such claim in Client’s best interest and incur other costs in connection
therewith, all at the expense of Certify.
8.1.4 Should Client be permanently enjoined by a court of competent jurisdiction from continued use of the Certify Service
because it infringes or misappropriates a third party's presently existing United States copyright, patent, trademark or trade
secret, Certify will (at Certify's discretion): (i) obtain the appropriate licenses for Client to continue to use the Certify Service; (ii)
provide Client with a non-infringing service equivalent to the Certify Service in terms of functionality and performance; or (iii)
terminate this Agreement and refund to Client the amount of the Fees actually paid by Client for the prior twelve (12) months of
access to the Certify Service.
8.1.5 Certify will have no obligation under this Section 8.1 with respect to any claim of infringement or misappropriation of a
third party's proprietary rights to the extent such claim arises as a direct or indirect result of (a) any use of the Certify Service or
Certify System in a manner other than as authorized in this Agreement; (b) any use of the Certify Service or Certify System in
combination with other products, equipment, devices, software, systems or data not supplied by Certify to the extent such claim
is directed against such combination; or (c) any alteration, modification or customization of the Certify Service or Certify System
made by any party other than Certify if such infringement or misappropriation would not have occurred without such alteration,
modification or customization. THIS SECTION 8.1 SETS FORTH THE ENTIRE OBLIGATION OF CERTIFY AND CLIENT’S EXCLUSIVE
REMEDY FOR ANY CLAIM OF INFRINGEMENT OR MISAPPROPRIATION.
8.2 Indemnity by Client. To the extent permitted by law, Client shall indemnify, defend and hold Certify harmless from all claims,
losses, demands, liabilities, judgments, or damages awarded by a court of appropriate and final jurisdiction, including all
reasonable costs and expenses related thereto (including reasonable attorneys' fees) arising from or relating to (a) use of the
Certify Service or Certify System (including claims by any of Client customers or business partners) by Client or any third party
using a Password assigned to Client; (b) a breach by Client of any of Client’s obligations, representations, warranties or
covenants contained in this Agreement; or (c) any claim alleging that Client’s Data, or the use of Client’s Data pursuant to this
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Agreement, infringes, misappropriates or violates the intellectual property or any other rights of a third party or otherwise
causes harm to a third party.
9. Confidentiality.
9.1 Confidential Information. During the Term of this Agreement, each party will have access to certain information and
materials concerning the other party's technology, business plans, employees, and customers that are confidential and of
substantial value to such party, which value would be impaired if such information were disclosed to third parties ("Confidential
Information"). Confidential Information of Certify shall include, without limitation, information specifically designated as
confidential, the features and functions of the Certify Service and Certify System that are not available to the general public
(including screen shots of the same), future product plans, the Documentation, performance and security test results (whether
conducted by Certify or Client), and any other proprietary, financial or business information supplied to Client by Certify or
learned by Client in connection with this Agreement or Client’s subscription to the Certify Service. Client’s Confidential
Information shall include, without limitation, Client’s Data, Client’s Personal Information, information specifically designated as
confidential, business plans, and any other proprietary, financial, or business information supplied by Client to Certify or learned
by Certify in connection with this Agreement or Client’s subscription to the Certify Service. Except as otherwise expressly
authorized under this Agreement, the receiving party hereunder: (i) shall not use any Confidential Information of the other party
except as required to fulfill its responsibilities hereunder; (ii) shall not disclose the other party's Confidential Information to any
third party; (iii) shall not be given any right, title, interest or license in or to any Confidential Information of the other party; and
(iv) shall use all reasonable means to protect and maintain the secrecy of the other party's Confidential Information.
Notwithstanding the foregoing, "Confidential Information" shall not include either party's information which is: (a) generally
available to the public; (b) already in the receiving party's possession as of the commencement of this Agreement without
restriction; (c) except as it relates to third party service providers of Client, received by the receiving party from a third party not
in violation of an obligation of confidentiality; (d) developed independently by either party without reference to the other
party's Confidential Information; (e) the subject of the disclosing party's written consent authorizing disclosure; or (f) required to
be disclosed by the receiving party by applicable law or legal process, including the Texas Public Information Act, Tex. Gov’t Code
552.001 et al., provided that the receiving party immediately notifies the disclosing party so that the disclosing party may take
steps to limit or prevent its disclosure. In the event of a breach of this Section, the parties agree that the non-breaching party
will suffer irreparable harm and the total amount of monetary damages for any injury to the non-breaching party will be
impossible to calculate and would therefore be an inadequate remedy. Accordingly, the parties agree that the non-breaching
party shall be entitled to temporary, preliminary and permanent injunctive relief against the breaching party, its officers,
managers, directors, employees and agents, in addition to such other rights and remedies to which it may be entitled at law or
in equity.
9.2 Personal Information. Certify will not sell, share or rent Client’s personal information to any third party or use Client’s email
address for unsolicited mail. Any emails sent to Client by Certify will be in connection with Client’s subscription to the Certify
Service or other services offered by Certify. Personal Information shall be defined as any information related to Client or Client’s
employees’ names, contact information, bank account information, employee identification number, log in ID, Passwords, or
credit card information.
10. Security Measures.
10.1. Certify shall implement and maintain appropriate technical and organizational measures for protection of the security
(including protection against unauthorized or unlawful processing and against accidental or unlawful destruction, loss or
alteration or damage, unauthorized disclosure of, or access to Client Data), confidentiality and integrity of Client Data.
10.2. Some of these technologies, set of standards and certifications include but is not limited to: Firewalls, SSL certificates, web
application firewalls, secure development lifecycle management, secure coding practices, 2FA access, Client-based VPN access, PCI
Level 1 Service Provider, SOC 2 Type II audit, EU-US Privacy Shield, third party vulnerability assessments, internal vulnerability
assessments, continuous employee education, virus/malware scanning, phishing protection, and more.
10.3. Certify regularly monitors compliance with these measures. Certify shall not materially decrease the overall security of the
Service during a Service Period.
11.Miscellaneous.
11.1 Log Files. Certify uses IP addresses to analyze trends, administer the Certify website, track users' movements, and gather
broad demographic information for aggregate use. IP addresses are not linked to any personally identifiable information. In
addition, for purposes of systems administration, detecting usage patterns and troubleshooting, our web servers automatically
log standard access information including browser type, access times/open mail, URL requested, and referral URL. Such
information is not shared with third parties and is used only within Certify on a need-to-know basis. Any individually identifiable
information related to this data will never be used in any way other than as authorized in this Agreement without Client’s
express permission.
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11.2 Cookies. Certify uses cookies for purposes of retrieving user details for each user visit. Cookies are used in some areas of
Certify’s website to enable the functionality of such areas and to provide ease of use for visitors. Some of Certify’s affiliate
partners may also use cookies.
11.3 Links. Certify does not monitor or review the content of any third party websites which are linked to or from the Certify
website. Opinions expressed or material appearing on such third party websites are not necessarily shared or endorsed by
Certify, and Certify should not be regarded as the publisher of such opinions or material. Certify is not responsible for the
privacy practices, or content, of these third party websites. Certify encourages its users to be aware when they leave the Certify
website and to read the privacy policies of any third party websites they enter. Client should evaluate the security and
trustworthiness of any other website connected to the Certify website or accessed through this website itself, before disclosing
any personal information to them. Certify will not accept any responsibility for any loss or damage in whatever form or manner,
howsoever caused, resulting from Client’s disclosure of personal information to third parties.
11.4 Communication. Certify maintains several different email addresses for queries on different topics. Such email addresses
and other Certify contact information can be found on the Contact Us link located on the Certify website or via Certify literature.
11.5 Notification of Changes. Either party may modify this Agreement only with the written consent of the other party.
11.6 Force Majeure. Neither party shall be in default by reason of any failure in the performance of this Agreement if such
failure arises, directly or indirectly, out of causes reasonably beyond the direct control or foreseeability of such party, including
but not limited to, acts of God or of the public enemy, domestic or foreign governmental acts, labor, fire, flood, epidemic,
strikes, and/or freight embargoes.
11.7 General. This Agreement is governed by the laws of the State of Texas, without reference to its conflicts of laws principles.
This Agreement sets forth the entire understanding and agreement between the parties and supersedes any prior or
contemporaneous discussions, understandings, orders, requests or statements regarding the subject matter hereof, except for
any additional payment terms which may be contained on a related Sales Order Form. No provision of this Agreement shall be
modified, supplemented or waived without the express written authorization of both parties. Either party may assign not less
than all of its rights and obligations under this Agreement in connection with a change of control to such party’s successor. This
Agreement shall be binding upon and inure to the benefit of Certify's and Client’s successors and permitted assigns. Client
agrees that Certify is providing these Services as an independent contractor and nothing herein shall be deemed to constitute a
partnership, joint venture or other business collaboration. In the event of a dispute between Certify and Client where the parties
are unable to reach a mutually agreeable resolution, the dispute shall be submitted to a court of competent jurisdiction in
Denton County, Texas, in order to protect its rights and interests. Payment of expenses, including attorneys' fees, shall be
assessed by the court based on the extent to which each party prevails. If any provision of this Agreement is held by a court of
competent jurisdiction to be invalid or unenforceable, then such provision(s) shall be construed, as nearly as possible, to reflect
the intentions of the invalid or unenforceable provision(s), with all other provisions remaining in full force and effect. The failure
of either party to enforce any right or provision in this Agreement will not constitute a waiver of such right or provision unless
acknowledged and agreed to by that party in writing.
11.8 Survival. Sections 1, 3, 4, 5.3, 7.2, 7.3, 8, 9 and 11 of this Agreement and all of Client’s payment obligations under this
Agreement shall survive the termination or expiration of this Agreement for any reason.
The Certify Pricing Proposal, Service Level Agreement and Terms of Use Agreement is agreed to and
accepted by and on behalf of the parties as of the following date: _______________
City of Denton
dl.signhere.2
_______________________________________
Signature
dl.fullname.2
_______________________________________
Name
dl.title.2
_______________________________________
Title
Certify, Inc.
ere.3
_______________________________________
Signature
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_______________________________________
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_______________________________________
Title
DocuSign Envelope ID: 358279E8-FD40-424B-8AA7-708031AD1B17
Purchasing Manager
10/30/2018
Lori Hewell
Director of Sales
Joe Albert