Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: March 23, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, for the
approval of a pre-qualified professional services list of state certified Transportation Engineers for various
improvements and public safety-related projects within the City of Denton; and providing an effective date
(RFQ 7292 – for three (3) years, with the option for two (2) additional one (1) year extensions, in the total
five (5) year term).
INFORMATION/BACKGROUND
This list will be used to expedite capital project delivery and to reduce staff time and City resources. The
Transportation Engineering Department advertised a request for qualifications (RFQ) relating to
specialized professional services in several transportation-related disciplines. On October 26, 2020, an
RFQ was advertised for professional services in six categories including Traffic Engineering Studies,
Intelligent Transportation System Controls, Transportation Illumination, Roadway-Rail Grade Crossings
& Quiet Zones, Bicycle and Pedestrian Facility Development, and Roundabout Design. All Statements
of Qualification (SOQs) from thirty-one (31) engineering consultants were received by the submittal
deadline of November 17, 2020.
The RFQ process involved the review of the 31 SOQs and the scoring of each firm in the categories
they submitted. This process ensures that not only are all consultants reviewed fairly and based on criteria
spelled out to each consultant in the original RFQ, but it also ensures that the City can use this RFQ process
for consultant selection and contract negotiation regardless of the project funding source (i.e. state and/or
federal funding).
The goal of the City of Denton’s pre-qualified transportation engineering list would be to provide a qualified
list of approved engineering firms from which the Transportation Engineering department can evaluate for
specific projects. A ranking of the pre-qualified vendors in the project category will be performed for every
project using the list. The City will then negotiate scope and price with the highest-ranked firm. If the City
and the firm cannot agree on the overall amount, the City moves on to the next firm to gain the best possible
contract for the City and the project.
Any qualified transportation engineering firm that was pre-qualified under this RFQ is eligible to receive
contracts for professional services that would go through the normal negotiation and award process. It is
intended that this method of qualifying appraisal firms for current and future capital project delivery will
be repeated every five (5) years and is eligible for use by any City of Denton departments and divisions
when these services are required.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Request for Qualifications (RFQ) for professional transportation engineering services was sent to 402
prospective firms for these services, including 16 Denton firms. In addition, the RFQ was placed on the
Materials Management website for prospective respondents to download and advertised in the local
newspaper. Thirty-one (31) statements of qualifications (SOQ) were received. The SOQs were evaluated
based on published criteria including past performance, experience and qualifications, and schedule. All
firms scoring 80 or higher were placed on the list. The evaluation team is recommending approval of the
list with eleven (11) qualified firms.
NIGP Code Used for Solicitation: 969 - (Service Only) - Professional
Services, Higher Education and
925 - (Service Only) - Engineering
Services, Professional
Notifications sent for Solicitation sent in IonWave: 402
Number of Suppliers that viewed Solicitation in IonWave: 101
HUB-Historically Underutilized Business Invitations sent out: 40
SBE-Small Business Enterprise Invitations sent out: 101
Responses from Solicitation: 31
RECOMMENDATION
Recommend approval of professional services list of state certified Transportation Engineers for various
improvements and public safety-related projects within the City of Denton as reviewed and qualified by
City staff.
ESTIMATED SCHEDULE OF PROJECT
This qualified firm list will remain active for three (3) years with options to extend the contract for two (2)
additional one (1) year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
No funds are requested or required to be spent as part of this approval. Individual contracts will be
negotiated with each firm and purchasing orders will be issued as needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Evaluation Sheet
Exhibit 3: Pre-Qualified Firm List
Exhibit 4: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Rebecca Diviney, 940-349-8461.
Legal point of contact: Marcella at 940-349-8333.