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Exhibit 1 - Agenda Information SheetCity of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Procurement & Compliance ACM: David Gaines DATE: March 23, 2021 SUBJECT Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or their designee, to execute a Professional Services Agreement with Hazen and Sawyer, P.C. for reclamation solids handling for the Pecan Creek Water Reclamation Plant; providing for the expenditure of funds therefor; and providing an effective date (RFQ 7350 – Professional Services Agreement for reclamation solids handling services awarded to Hazen and Sawyer, P.C., in the not-to- exceed amount of $1,993,302.00). INFORMATION/BACKGROUND The Pecan Creek Water Reclamation Plant (PCWRP) is the City’s primary wastewater treatment facility with a current permitted annual average capacity of 21 million gallons per day. Currently, the facility treats 14-15 million gallons per day of wastewater or approximately 71% of the permitted limit. The Texas Commission on Environmental Quality (TCEQ) rules state that a utility must begin planning for capacity expansion when flows reach 75% of capacity and must begin construction of a capacity expansion when flows reach 90% of capacity. The Utility plans to decommission the Robson Ranch Wastewater Treatment Plant and divert its flows to PCWRP in FY 2021, and increased growth within the City from large developments are likely, the planning/design for the expansion should begin now. The Water Reclamation Department engaged Hazen and Sawyer to conduct an Expansion Feasibility Assessment which was completed in February 2019. As a result of the findings in the Report, the Department elected to pursue Chemically Enhanced Primary Treatment technology as a means to provide additional treatment capacity at the most cost-effective rate, without the need to construct additional treatment units. The TCEQ must approve the use of the technology following a period of pilot testing. Prior to pilot testing and in order to treat additional flow, the solids (sludge) handling process capacity must be increased, regardless of the treatment technology chosen. The scope of the improvements includes additional sludge thickening units, new sludge pumps, new sludge mixing system(s), required piping, sludge digester cleaning, and other plant improvements to improve reliability and security. The current total opinion of the probable construction cost for this project is approximately $11,000,000- $13,000,000. City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com A formalized scope of work was developed based upon the results of the Expansion Feasibility Assessment and the consultant submitted a fee proposal for evaluation, development of a preliminary engineering report for submission to TCEQ, preparation of construction documents, bid assistance, construction administration support, and start-up/commissioning services in the amount $1,993,302 to be billed on a lump sum or hourly time and materials not to exceed basis depending upon the task. Request for Qualifications (RFQ) for professional surveying services was sent to 333, including 14 Denton firms for these services. In addition, the RFQ was placed on the Materials Management website for prospective respondents to download, and advertised in the local newspaper. One (1) statement of qualifications (SOQ) was received. The SOQs were evaluated based on published criteria including identification and understanding of the City’s requirements, past performance, experience, and schedule to complete tasks. Based upon this evaluation, the recommended award is to Hazen and Sawyer, P.C. and is determined to be the most qualified firm for the City. NIGP Code Used for Solicitation: 925 - (Service Only) - Engineering Services, Professional Notifications sent for Solicitation sent in IonWave: 333 Number of Suppliers that viewed Solicitation in IonWave: 10 HUB-Historically Underutilized Business Invitations sent out: 26 SBE-Small Business Enterprise Invitations sent out: 82 Responses from Solicitation: 1 PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS) On March 22, 2021, this item will be presented to the Public Utilities Board (PUB) for consideration. RECOMMENDATION Award a contract with Hazen and Sawyer, Inc., for reclamation solids handling for the Pecan Creek Water Reclamation Plant, in a not-to-exceed amount of $1,993,302. PRINCIPAL PLACE OF BUSINESS Hazen and Sawyer, P.C. Fort Worth, TX ESTIMATED SCHEDULE OF PROJECT The design phase of the project is expected to be 12 months. Bidding and construction phase services are currently estimated to be 18 months. FISCAL INFORMATION These services will be funded from Certificates of Obligation Funds. EXHIBITS Exhibit 1: Agenda Information Sheet Exhibit 2: Ordinance and Contract Respectfully submitted: Lori Hewell, 940-349-7100 Purchasing Manager For information concerning this acquisition, contact: Stephen Moore, 940-349-7523 Legal point of contact: Marcella Lunn at 940-349-8333.