Exhibit 1 - Agenda Information Sheet
City of Denton
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: April 6, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or their designee, to utilize a contract through an interlocal agreement with
the City of Midlothian, for the purchase of Emergency Medical Services (EMS) medical supplies for the
City of Denton Fire Department, as awarded by City of Midlothian, contract number 2020-28; providing
for the expenditure of funds therefor; and providing an effective date (File 7650 – awarded to Bound Tree
Medical, LLC and Life-Assist Incorporated for a term ending on February 10, 2026, in the not-to-exceed
amount of $2,100,000.00).
INFORMATION/BACKGROUND
In 2014, the City of Denton began purchasing medical supplies and medications directly from Bound Tree
Medical through a Cooperative Purchasing Agreement. The Cooperative Purchasing Agreement provides
lower costs for many of the individual items commonly used by the Fire Department. With the Midlothian
contract, the department will have Life-Assist Inc. as a secondary option in the event Bound Tree cannot supply the
needed product. This contract is utilized primarily by the Fire Department, but other departments will be
able to use the contract to purchase gloves and first aid supplies.
Each individual fire station orders and maintains supplies as needed for par level and replacement after each
call. Currently, the Denton Fire Department has eleven (11) fully stocked ambulances- eight (8) front line
and three (3) reserve. In addition, nine (9) fire engines/trucks carry advanced support medical gear, and
twenty (20) additional fire department vehicles carry first aid kits. Supply orders are placed online and
are reviewed and approved by the EMS Battalion Chief before the order is processed. Supplies and
medications are then shipped directly to the requesting station. The contract not-to-exceed amount is
estimated based on the projected spend shown in the chart below.
Medical Supplies Five (5) Year Expense Estimate
Expense Category 2020-21 2021-22 2022-23 2023-24 2024-25 Total
Fire Operations 270,000 283,500 297,675 312,588 328,186 1,491,949
Fire-Life-Assist 25,000 26,250 27,562 28,940 31,006 138,758
Warehouse 70,000 73,500 77,175 81,033 85,085 386,793
Other Departments 16,500 16,500 16,500 16,500 16,500 82,500
Total $ 381,500 $ 399,750 $ 418,912 $ 439,061 $ 460,777 $2,100,000
Pricing obtained through the City of Midlothian has been competitively bid and meets the statutory
requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 26, 2021, Council approved the interlocal agreement with the City of Midlothian (Ordinance
2021-091).
RECOMMENDATION
Award a contract with Bound Tree Medical, LLC and Life-Assist Incorporated, for the purchase of
Emergency Medical Services (EMS) medical supplies for the City of Denton Fire Department, in a not-to-
exceed amount of $2,100,000.
PRINCIPAL PLACE OF BUSINESS
Bound Tree Medical, LLC
Dublin, OH
Life-Assist Incorporated
Rancho Cordova, CA
ESTIMATED SCHEDULE OF PROJECT
This City of Midlothian contract expires February 10, 2026.
FISCAL INFORMATION
These items will be funded from the using department’s budgets. Requisitions will be entered on an as-
needed basis, and the City will only pay for services rendered and is not obligated to pay the full contract
amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Sheet
Exhibit 3: LLC Members
Exhibit 4: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Dinora Velasquez, 940-349-8843.
Legal point of contact: Marcella Lunn at 940-349-8333.