5497 Amendment-Agenda Sheet
AGENDA INFORMATION SHEET
AGENDA DATE: October 18, 2016 Questions concerning this
acquisition may be directed
DEPARTMENT: Materials Management to Vance Kemler at 349-8044
ACM: Bryan Langley
SUBJECT
Consider adoption of an ordinance of the City of Denton, Texas authorizing the City Manager to
execute a Second Amendment to a Professional Services Agreement by and between the City of
Denton, Texas and Nelson + Morgan Architects, Inc. for architectural, structural, mechanical,
and engineering design services to support the design of the new City of Denton Fleet Services
Annex Facility to be located at 1527 South Mayhill Road; providing an effective date (File No.
5497 in the additional amount not-to-exceed $158,035.00; aggregating a total not-to-exceed
$202,948.09). The Public Utilities Board recommends approval (6-0).
FILE INFORMATION
A Professional Services Agreement with Nelson + Morgan Architects, Inc. for architectural
design and construction drawings for the City of Denton Fleet Services Facility was approved by
Purchasing staff on February 14, 2016 in the amount of $24,840. Additional services were
required in the amount of $20,073.09 for building code and sewer plan services. After review by
City staff, it was determined the facility would better serve the City if it were located as an annex
facility at the City’s ECO-W.E.R.C.S. complex. Since it is designed as a heavy-duty truck and
off-road equipment service, maintenance, and repair facility. The new facility will include three
25’ wide service bays and one 30’ wide service bay designed to service compressed natural gas
(CNG) fueled vehicles. A recessed service pit will be constructed in one bay. There will be a 40’
wide covered service bay, open sided, on one end of the building for servicing off-road
equipment such as an excavator, dozer, compactor, articulated dump and water trucks. The
enclosed building area is anticipated to be approximately 11,000 square feet, with 4,000 square
feet of open area, totaling approximately 15,000 square feet.
The professional services to be provided include:
Preliminary Design
Construction bids and permits
Prepare construction documents
Prepare bid documentation and assist during contract negotiations
Provide construction administration
Compliance with codes, ordinances, and Texas Accessibility Standards
Agenda Information Sheet
October 18, 2016
Page 2
A more detailed description of services to be provided is included within the attached
Professional Services Agreement (Exhibit 1). The estimated construction cost of the project has
increased, due to being a separate structure functioning as an annex facility, which created the
need for additional design and architectural services.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On October 10, 2016, the Public Utilities Board (PUB) recommended approval to forward this
item to the City Council for consideration.
RECOMMENDATION
Approve a Second Amendment to a Professional Services Agreement between Nelson + Morgan
Architects, Inc. and the City of Denton, Texas in the additional amount not-to-exceed
$158,035.00 for a total contract amount not-to-exceed $202,948.09.
PRINCIPAL PLACE OF BUSINESS
Nelson + Morgan Architects, Inc.
Denton, TX
ESTIMATED SCHEDULE OF PROJECT
The professional services to be provided will begin upon approval by the City Council, and will
continue until the completion of the project as defined in the Professional Services Agreement.
The estimated time frame is shown below.
Pre-design, planning services–6 weeks
Construction document preparation–4 months
Construction administration will be based on the projected construction period
FISCAL INFORMATION
The services to be performed under this contract will be funded from Solid Waste Bond account
660114585.1350.40100. A line will be added to Purchase Order 166997 for the additional
amount.
EXHIBITS
Exhibit 1: Original Agreement and Amendment 1
Exhibit 2: Public Utilities Board Draft Minutes
Exhibit 3: Ordinance
Exhibit 4: Second Amendment
Respectfully submitted:
Chuck Springer, 349-8260
Director of Finance