Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement and Compliance
ACM: David Gaines
DATE: April 20, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or their designee, to execute a contract with Strong Data, Inc., for the
purchase of scale house software for the Solid Waste Department; providing for the expenditure of funds
therefor; and providing an effective date (RFP 7447 – awarded to Strong Data, Inc., for three (3) years, with
the option for two (2) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of
$337,630.00). The Public Utilities Board recommends approval (6 - 0).
INFORMATION/BACKGROUND
The City of Denton’s Solid Waste and Recycling department has utilized a single software solution to
manage its weigh station operations, routing, and inventory control since 2002. There have been no major
updates to the software since, and the current version is no longer substantially supported by the supplier
or meeting the needs of the department or the city. Additionally, an audit of the system in 2018 identified
several findings that needed to be addressed to ensure the integrity of the data and revenue collected. The
purpose of this procurement is to update the City’s Scale House system and address audit findings.
Through a competitive Request for Proposal (RFP) and evaluation process, the Solid Waste and Recycling
Department has identified a software solution from Strong Data Automation to replace the existing scale
house transaction system. Strong Data Automation's product will handle all the landfill scale transactions,
as well as any other commodity transactions at the landfill site and any future local and remote
weight/revenue-generating sites (i.e. transfer stations, Drop-off stations, SSO Organics Facility, etc.)
The Strong Data solution promises to improve safety for Landfill staff and customers by providing touch-
free kiosks that enable drivers to stay seated in their vehicles to use. We believe that the haulers and residents
who utilize the Landfill will be much better served with the implementation of the Strong Data Automation
system.
Estimated Contract Value
Software - 5 Years $161,400
Implementation $56,400
Equipment $89,134
Subtotal: $306,934
Contingency 10% $30,697
Total: $ 337,630
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Requests for Proposals was sent to 240 prospective suppliers of this item. In addition, specifications were
placed on the Materials Management website for prospective suppliers to download and advertised in the
local newspaper. Two (2) proposals were received, references were checked, and proposals evaluated based
upon published criteria including delivery, compliance with specifications, probable performance, and
price. Based upon this evaluation, Strong Data, Inc. was ranked the highest and determined to be the best
value for the City.
NIGP Code Used for Solicitation: 920 - (Service Only) - Data
Processing, Computer, Programming,
and Software Services
Notifications sent for Solicitation sent in IonWave: 240
Number of Suppliers that viewed Solicitation in IonWave: 8
HUB-Historically Underutilized Business Invitations sent out: 21
SBE-Small Business Enterprise Invitations sent out: 81
Responses from Solicitation: 2
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On April 12, 2021, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with Strong Data, Inc., for the purchase of scale house software for the Solid Waste
Department, in a three (3) year, with the option for two (2) additional one (1) year extensions, in the total
five (5) year not-to-exceed amount of $337,630.
PRINCIPAL PLACE OF BUSINESS
Strong Data, Inc.
Austin, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract with options to extend the contract for two (2) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These services will be funded from Solid Waste Operating Funds.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Brian Boerner, 940-349-8001.
Legal point of contact: Marcella Lunn at 940-349-8333.