Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: April 20, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or their designee, to execute a contract with LeadsOnline LLC, for the
purchase of the Real Time Crime (RTC) Investigation System for the Police Department, which is the sole
provider of this software, in accordance with Texas Local Government Code 252.022, which provides that
procurement of commodities and services that are available from one source are exempt from competitive
bidding, and if over $50,000 shall be awarded by the governing body; and providing an effective date (File
7645 – awarded to LeadsOnline LLC, for three (3) years, with the option for two (2) additional one (1) year
extensions, in the total five (5) year not-to-exceed amount of $100,172.77).
INFORMATION/BACKGROUND
LeadsOnline has been utilized by the Police Department since 2005. The provider maintains a confidential
electronic database for Law Enforcement Agencies for the sole purpose of identifying stolen merchandise
and persons suspected of buying and/or selling goods. Prior to utilizing LeadsOnline Real Time Crime,
department personnel would manually enter descriptions of reported stolen property into the database, and
LeadsOnline would check against descriptions in its database for similar items, mostly from area pawn
shops. Upon finding similar items, property detectives would follow up to confirm the item was the same,
recover the item, and file any charges if applicable.
LeadsOnline Real Time Crime Center is given direct and automatic access to descriptions of stolen items
listed in Denton PD offense reports. Secondly, the database of items expands its search against not only
local pawn shop records but also includes eBay, OfferUp, Craigslist, etc. At this time, the department is
unaware of any alternative solution.
Projected Spend
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 Total
Yearly Payment
with not-to-exceed
3% increase
$18,868.00 $19,434.04 $20,017.06 $20,617.57 $21,236.10 $100,172.77
An Intent to Sole Source was sent to 278 prospective suppliers of this item. In addition, specifications were
placed on the Materials Management website for prospective suppliers to download and advertised in the
local newspaper. Zero (0) responses were received.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
NIGP Code Used for Solicitation: 208 - Computer Software for
Microcomputers (Preprogrammed)
Notifications sent for Solicitation sent in IonWave: 278
Number of Suppliers that viewed Solicitation in IonWave: 13
HUB-Historically Underutilized Business Invitations sent out: 26
SBE-Small Business Enterprise Invitations sent out: 125
Responses from Solicitation: 0
Section 252.022 of the Local Government Code provides that procurement of sole source commodities and
services are exempt from competitive bidding, if over $50,000, shall be awarded by the governing body.
RECOMMENDATION
Award with a contract to LeadsOnline LLC, as a sole source supplier, for the purchase of the Real Time
Crime (RTC) Investigation System for the Police Department, in a three (3) year, with the option for two
(2) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $100,172.77.
.
PRINCIPAL PLACE OF BUSINESS
LeadsOnline LLC
Plano, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract with options to extend the contract for two (2) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These products and services will be funded through Public Safety Technology Funds.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: LLC Members
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Mike Beutner, 940-349-7804.
Legal point of contact: Marcella Lunn at 940-349-8333.