Exhibit 1 - Agenda Information Sheet - Amendment 2City of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: April 27, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of a second amendment to a Professional Services Agreement between the City of
Denton and James R. Kirkpatrick, Architect, Inc. dba Kirkpatrick Architecture Studio, amending the
contract approved by City Council on October 6, 2020, in the not-to-exceed amount of $116,955.00;
amended by Amendment 1 approved by Purchasing; said second amendment to provide additional
engineering and construction services for 909 North Loop 288 for Community Services; providing for the
expenditure of funds therefor; and providing an effective date (File 7453 – providing for an additional
second amendment expenditure amount not-to-exceed $404,150.00, with the total contract amount not-to-
exceed $526,920.00).
INFORMATION/BACKGROUND
In support of initiatives relating to the housing crisis response system and to provide public assistance to
individuals experiencing and at-risk of homelessness, staff was directed to pursue the acquisition of the
property at 909 North Loop 288.
Property
The tract is located at 909 North Loop 288, on the west side of Loop 288 between US 377/380 (University
Drive) and FM 426 (McKinney Street).
The property was originally designed as a nursing facility in 1975 and underwent improvements from 2004-
2005, transforming the facility into its current use. The building is approximately 34,284 square feet on +/-
5.1 acres. The building is a one-story H-frame garden office building on a concrete slab foundation with
two spacious courtyards and +/- 2.0 acres of land for future development opportunities. Staff entered into
negotiations and a contract for purchase between the City and City Council approved a Contract for Sale
for the purchase (Ordinance No. 20-837) on April 21, 2020. Following the completion of the owner repairs
required on June 30, 2020 (Ordinance No. 20-1235), the purchase was completed, and ownership
transferred to the City on August 28, 2020.
Building Potential
The H-frame building is divided into four main wings with a common area center core (Area A wing =
6,720 SF, Area B wing = 7,252 SF, Area C wing = 8,474 SF, Area D wing = 8,422 SF, and Common Area
Center Core = 3,416 SF). The layout of this building could be advantageous for the division of services for
a multi-functioning building combining a food kitchen, day center, shelter, and other supportive services.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Expansion Potential on Undeveloped Land
Directly behind the building and parking lot is +/- 2.0 acres of vacant land marketed as a future development
pad site, in compliance with current zoning of Public Facility (PF) designation. However, there are City
electric and drainage easements on this vacant land that may impact the development of the land.
To the west and north of the Property, the City of Denton owns approximately 26 acres of land (located at
1101 North Loop 288 and 1105 South Loop 288) with a Public Facilities (PF) zoning designation. The City-
owned land to the west of the Property contains electric transmission lines and some utility easements. The
City-owned land to the north of the Property was used for a staging area by DME for capital improvement
projects.
To the south of the Property, there is currently undeveloped land at 801 North Loop 288 owned by the
Singing Oaks Church of Christ of Denton with Residential 7 (R7) zoning.
Location and Access
The Property is located on the west side of Loop 288 and with the recent lane expansion of Loop 288 to a
six-lane loop, this gives easy access to Denton’s main roads: approximately a half a mile south of US
380/US 377 (University Drive) and approximately four miles east of Interstate 35E/35W. There are several
major transportation expansion projects on or near Loop 288 within five miles of the Property underway.
The Property is located within a half-mile of Serve Denton, a 32,500-square foot building serving as the
landlord to multiple non-profit agencies and services.
There is DCTA Route 4 with a stop marker directly in front of the Property.
Parking
The Property includes 84 existing parking spaces, ten of which in each of the east, west, and north areas are
handicap spaces. (Handicap parking areas, such as on the north side, can be restriped to increase surface
parking to provide an additional five to six spaces).
Capital Improvements
Capital improvements must be made to the building to accommodate for the proposed use and day-to-day
operations. On October 6, 2020, City Council approved a contract with Kirkpatrick Architecture Studio for
the design services for the property. These services have been completed providing for the Cost and
Schedule of the Project ready for the General Contractor Bid. Phase three for these professional services
will include 100% Construction Documents, Bidding and Negotiation, and Construction Administration of
the project through completion.
PRIOR ACTION/REVIEW (Council, Boards, Commissions)
On April 21, 2020, City Council approved the Contract for Sale for the purchase of 909 North Loop 288 of
(Ordinance 20-837).
On June 16, 2020, the City Manager signed the Second Amendment to the Contract for Sale, extending
both the Absolute Review Period and the Closing Date.
On June 23, 2020, the City Manager signed the Third Amendment to the Contract for Sale, again extending
the Absolute Review Period and the Closing Date.
On June 30, 2020, the City Manager signed the Fourth Amendment to the Contract for Sale to allow the
current owner to address the City's concerns and for the owner to compete for remediation of issues
including all leases shall have been terminated and tenants shall have vacated the property; all roof repairs
needed on the Property shall be completed, and asbestos remediation of the Property shall be completed.
inspected and reported (Ordinance No. 20-1235).
On October 6, 2020, City Council approved a contract with James R. Kirkpatrick, Architect, Inc. dba
Kirkpatrick Architecture Studio in the not-to-exceed amount of $116,955 (Ordinance 20-1951).
On February 1, 2021, Purchasing approved a first amendment with James R. Kirkpatrick, Architect, Inc.
dba Kirkpatrick Architecture Studio in the not-to-exceed amount of $122,770.
On February 23, 2021, staff presented an update on the project including the Management Services
Agreement draft for the operation of services and management of the Facility, the progress on the Design
Development, and the anticipated timeline for the completion of facility construction.
RECOMMENDATION
Award Amendment 2 with James R. Kirkpatrick, Architect, Inc. dba Kirkpatrick Architecture Studio,
additional engineering and construction services for 909 North Loop 288 for Community Services, in the
not-to-exceed amount of $404,150, for a total amended contract amount of $526,920.
PRINCIPAL PLACE OF BUSINESS
James R. Kirkpatrick, Architect, Inc. dba Kirkpatrick Architecture Studio
Denton, TX
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with a completion date by December 2022.
FISCAL INFORMATION
These services will be funded from General Government Project Funds.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Ordinance and Contract
Exhibit 3: Amendment 1
Exhibit 4: Ordinance and Amendment 2
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Dani Shaw, 940-349-7237.
Legal point of contact: Marcella Lunn at 940-349-8333.