Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: April 27, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or their designee, to execute a contract with SEMA Construction, Inc., for
the construction of the Lido, Olympia, Fox Hollow, and Timberidge Street Reconstruction Project for the
City of Denton; providing for the expenditure of funds therefor; and providing an effective date (CSP 7601
– awarded to SEMA Construction, Inc., in the not-to-exceed amount of $1,625,659.61).
INFORMATION/BACKGROUND
The Lido, Olympia, Fox Hollow, and Timberidge Street Reconstruction Project are part of the Street
Reconstruction Program intended to improve the Overall Condition Index of residential streets throughout
Denton. This program is funded by the 2019 Bond Program, which was approved by Denton residents via
referendum on November 5, 2019.
Staff is committed to initiating construction on the Street Reconstruction Program as quickly as possible
and partnered with Freese and Nichols, Inc. to develop a program to implement a neighborhood-based
approach to completing street segments in the 2019 Bond Program. These street segments were selected as
part of the “early start” program because they did not include utility or other, more comprehensive upgrades
being designed as part of the neighborhood approach of the 2019 Bond Program.
The total project cost of $1,625,659.61 for the Lido, Olympia, Fox Hollow, and Timberidge Street
Reconstruction Project consist of $1,548,247.25 total base bid and a $77,412.36 contingency. A five (5)
percent contingency allowance, if any, is for the sole use of the City and will be subject to written
authorization by the City’s Project Manager.
Rather than going with the traditional Invitation for Bid for this construction project, staff opted to issue a
Competitive Sealed Proposal (CSP), to ensure that staff was able to select the firm with the highest quality
specifications and probable performance rather than having to select the firm submitting the lowest price.
The engineer’s estimate for comparison (without contingency) for the proposal was $1,515,000.
Competitive Sealed Proposals were sent to 446 prospective contractors, including 35 Denton firms, for this
project. In addition, specifications were placed on the Materials Management website for prospective
suppliers to download and advertised in the local newspaper. Eight proposals, with five being responsive,
were received, references were checked, and were evaluated based upon published criteria including key
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
personnel, quality of work, schedule, safety, and price. A Best and Final Offer (BAFO) was requested from
the top firm. Based upon this evaluation, SEMA Construction, Inc. was ranked the highest and determined
to be the best value for the City.
NIGP Code Used for Solicitation: 913 – (Service Only) - Construction
Services, Heavy (Incl. Maintenance and
Repair Services)
Notifications sent for Solicitation sent in IonWave: 446
Number of Suppliers that viewed Solicitation in IonWave: 26
HUB-Historically Underutilized Business Invitations sent out: 30
SBE-Small Business Enterprise Invitations sent out: 163
Responses from Solicitation: 8
Responses Meeting Specifications: 5
RECOMMENDATION
Award a contract with SEMA Construction, Inc., ., for the construction of the Lido, Olympia, Fox Hollow,
and Timberidge Street Reconstruction Project for the City of Denton, in a not-to-exceed amount of
$1,625,659.61.
PRINCIPAL PLACE OF BUSINESS
SEMA Construction, Inc.
Grapevine, TX
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with a completion date within 180 calendar days.
FISCAL INFORMATION
This project will be funded from General Obligation Bonds.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Street Segments
Exhibit 4: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7148
Purchasing Manager
For information concerning this acquisition, contact: Trevor Crain at 940-349-7426.
Legal point of contact: Marcella Lunn at 940-349-8333.