Exhibit 1 - Agenda Information Sheet - TECCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: May 4, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or their designee, to execute a contract with Texas Electric Cooperatives,
Inc., for the supply of electric meter equipment for the City of Denton, Section B – Electric Meter Sockets,
Section C – Secondary Instrument Rated Transformers, and Section D – Primary Instrument Rated
Transformers; providing for the expenditure of funds therefor; and providing an effective date (IFB 7611 -
awarded to Texas Electric Cooperatives, Inc., for three (3) years, with the option for two (2) additional one
(1) year extensions, in the total five (5) year not-to-exceed amount of $403,600.00). The Public Utilities
Board recommends approval (6 - 0).
INFORMATION/BACKGROUND
The City has over 57,700 electric meters and that number is continuing to grow with the growth of the City.
Having a contract in place helps to keep the cost of meters and metering equipment at a set agreed-upon
price and helps to ensure the city avoids costly markups that could occur outside of a contract to these
prices. The previous contract for electric meters and equipment was awarded in FY 2018-19 for three (3)
years, which has now been closed out. An invitation for bid began advertising on January 12, 2021, and
proposals were due on January 26, 2021. IFB 7611 requested bids by section for the following equipment:
Section A: Electric meters with the AMI board;
Section B: Electric meter sockets;
Section C: Secondary instrument-rated transformers;
Section D: Primary instrument-rated transformers; and
Section E: Trilliant secure mesh AMI equipment.
Invitation for Bids was sent to 266 prospective suppliers of this item, including 9 Denton firms. In addition,
specifications were placed on the Materials Management website for prospective suppliers to download and
advertised in the local newspaper. Six (6) bids meeting specifications were received. The lowest bid was
received by Texas Electric Cooperatives, Inc. for Section B – Electric Meter Sockets, Section C – Secondary
Instrument Rated Transformers, and Section D – Primary Instrument Rated Transformers.
NIGP Code Used for Solicitation: 285 - Electrical Equipment and
Supplies (Except Cable and Wire)
Notifications sent for Solicitation sent in IonWave: 266
Number of Suppliers that viewed Solicitation in IonWave: 31
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
HUB-Historically Underutilized Business Invitations sent out: 26
SBE-Small Business Enterprise Invitations sent out: 111
Responses from Solicitation: 6
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On April 26, 2021, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with Texas Electric Cooperatives, Inc., for the supply of electric meter equipment for the
City of Denton, Section B – Electric Meter Sockets, Section C – Secondary Instrument Rated Transformers,
and Section D – Primary Instrument Rated Transformers, in a three (3) year, with the option for two (2)
additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $403,600.
PRINCIPAL PLACE OF BUSINESS
Texas Electric Cooperatives, Inc.
Georgetown, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract with options to extend the contract for two (2) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These items will be funded from Electric Operating Funds. Requisitions will be entered on an as-needed
basis, and the City will only pay for services rendered and is not obligated to pay the full contract amount
unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Bid Tabulation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Brandon Hamby, 940-349-7645.
Legal point of contact: Marcella Lunn at 940-349-8333.