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Exhibit 1 - Agenda Information SheetCity of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Procurement & Compliance ACM: David Gaines DATE: May 4, 2021 SUBJECT Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or their designee, to execute a Service Agreement with United Way of Denton County, Inc., for allocation of funding for the Emergency Solutions Grant CARES Act (ESG-CV), as set forth in the contract; providing for the expenditure of funds therefor; and providing an effective date (RFQ 7525-005 – Service Agreement for allocation of funding for the Emergency Solutions Grant CARES Act (ESG-CV) awarded to United Way of Denton County, Inc., in the not-to-exceed amount of $128,273.36). INFORMATION/BACKGROUND CARES ACT Congress passed the Coronavirus Aid, Relief, and Economic Security (CARES) Act to provide much- needed resources to help governments, businesses, and individuals respond to the current pandemic. The CARES Act included $4 billion for Emergency Solutions Grants (ESG) funding to support additional homeless assistance and homelessness prevention activities to mitigate the impacts created by coronavirus under the Emergency Solutions Grants program as authorized under subtitle B of title IV of the McKinney- Vento Homeless Assistance Act (42 U.S.C. 11371 et seq.). The first allocation of ESG CARES Act funding (ESG-CV) released by HUD allocated $33,254,679 to the Texas Department of Housing and Community Affairs (TDHCA), the State ESG Recipient. In May 2020, $7,020,131 of these ESG CARES funds were distributed through a competitive application process administered by the Texas Homeless Network (THN), the CoC Lead Agency for the Texas Balance of State Continuum of Care (TX BoS CoC). The City of Denton applied on behalf of Denton County. Thirty-one communities applied and 14 were funded. In October 2020, the City of Denton was awarded $1.425M of ESG-CV funding from the TDHCA to provide homeless services (outreach, shelter, rapid rehousing, and homeless prevention) in partnership with agencies throughout Denton County. The ESG-CV funding will allow the City to support programs in our Housing Crisis Response System (HCRS) providing services to people experiencing and at-risk of homelessness, and to collaboratively address the increased needs of people experiencing homelessness who are disproportionately affected by COVID-19 and the global pandemic. The funds may be used to cover allowable costs incurred to prevent, prepare for, and respond to COVID-19. Based on the application requirements, the City of Denton opted for the solicitation process through a qualified list of local social service agencies to provide ESG-CV eligible services with the ability to award City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com an unspecified number of contracts per scope of work category through the term of the City’s contract with TDHCA from November 1, 2020, through July 31, 2021, or until the funds are expended, whichever comes first. Pricing was not the factor in the evaluation and awarding through the RFQ. Nonprofits were required to meet minimum qualifications and demonstrate the ability to deliver the activities eligible under the scope of work including Street Outreach (SO), Emergency Shelter (ES), Homeless Prevention (HP), Rapid Re- housing (RRH), and use of the Homeless Management Information System (HMIS). Request for Qualifications for social services was solicited using the City’s formal solicitation process. City Council approved a pre-qualified list of social services firms on December 17, 2020 (Ordinance 20-2451). These nonprofits included Christian Community Action; Giving HOPE, Inc.; Grace Like Rain, Inc.; The Salvation Army – Denton; and the United Way of Denton County, Inc.(UWDC). Four (4) nonprofits were awarded contracts for allocations of funding for the Emergency Solutions Grant CARES Act (ESG-CV). UWDC was awarded funding from the Texas Department of Housing and Community Affairs (TDHCA) through the second round of ESG-CV funding, and as such, they were not awarded a contract for allocations of funding through the City’s ESG-CV funding. FUNDING UPDATE As of February 28, 2021, 3% of ESG-CV Rapid Rehousing funds and 21% of Homeless Prevention funds had been expended or allocated by the four nonprofits awarded contracts. With five reporting months remaining in the term of the grant, staff met with all five of the pre-qualified ESG-CV nonprofit vendors to discuss capacity and plans for committing funds through the end of the grant term. Based on this conversation and feedback from approved ESG-CV nonprofit vendors, staff is recommending $128,273.36 of ESG-CV funding be reallocated from other nonprofit vendors to UWDC, given their capacity to administer this program type within the grant term. UWDC will collaborate with the other four ESG-CV nonprofits and additional community partners such as The Junction to receive referrals from the Denton County Housing Priority List to move people from homeless to housed. Request for Qualifications for public art projects was solicited using the City’s formal solicitation process. City Council approved a pre-qualified list of social services firms on April 7, 2020 (Ordinance 20-726). PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS) On December 17, 2020, Council approved RFQ 7525 for a prequalified list of nonprofit social service firms (Ordinance 20-2451). RECOMMENDATION Award a contract with United Way of Denton County, Inc., for the allocation of Emergency Solutions Grant CARES Act (ESG-CV) funding, in a not-to-exceed amount of $128,273.36. PRINCIPAL PLACE OF BUSINESS United Way of Denton County, Inc. Denton, TX ESTIMATED SCHEDULE OF PROJECT This project will be started upon approval with a completion date by July 31, 2021. FISCAL INFORMATION These services will be funded from the Emergency Solutions Grant CARES Act (ESG-CV). EXHIBITS Exhibit 1: Agenda Information Sheet Exhibit 2: Ordinance and Service Agreement Respectfully submitted: Lori Hewell, 940-349-7100 Purchasing Manager For information concerning this acquisition, contact: Dani Shaw, 940-349-7237 or Courtney Cross, 940- 349-7235. Legal point of contact: Marcella Lunn at 940-349-8333.