Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: April 27, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
rejecting any and all competitive proposals under RFP 7603 for Photography Services for the Denton Parks
& Recreation Department; and providing an effective date (RFP 7603).
INFORMATION/BACKGROUND
The Parks and Recreation Department (PARD) offers a variety of youth athletic programs and special
events. During each youth sports program session, PARD hosts a “Picture Day”, which is a type of service
standard for youth sports. In addition, PARD hosts various special events throughout the year, such as 5K
runs, a Tri-Athlon, Valentine’s Dance, or similar holiday festivities. PARD contracts photography services
to provide and sell photo packages for purchase to participants and patrons.
Request for Proposals (RFP) was sent to 122 vendors, of which two (2) vendors submitted a proposal for
evaluation. During the evaluation, staff concluded the scope may have not been clear for prospective
suppliers. Staff will review the program service needs and solicit using the Request for Qualifications
procurement method.
In accordance with the Local Government Code 252.043, the City Council may reject any and all bids.
RECOMMENDATION
Staff recommends rejection of all proposals for PARD Photography Services.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Nikki Sassenus, 940-349-7469.
Legal point of contact: Marcella Lunn at 940-349-8333.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com