7214 Bid Invitation7214
Utility Scale Solar Generation
Issue Date:11/22/2019
Questions Deadline:1/23/2020 05:00 PM (CT)
Response Deadline:2/6/2020 11:00 AM (CT)
Contact Information
Contact:Jane Rogers
Address:Senior Buyer
901-B Texas Street
Denton, TX 76209
Phone:(940) 349-7318
Email:jane.rogers@cityofdenton.com
Page 1 of 16 pages Deadline: 2/6/2020 11:00 AM (CT)7214
Event Information
Number:7214
Title:Utility Scale Solar Generation
Type:Request for Proposal
Issue Date:11/22/2019
Question Deadline:1/23/2020 05:00 PM (CT)
Response Deadline:2/6/2020 11:00 AM (CT)
Notes:The City highly recommends that respondents do not wait until minutes
before the due date and time to submit proposal.
The submittal process may take significant time.
Solar Generation Power Purchase Agreement with the City of Denton
The City of Denton is located about 30 miles north of Dallas and Ft. Worth, Texas and
is considered part of the Dallas/Ft. Worth metroplex. Denton Municipal Electric is the
electric utility department owned by the City of Denton and has been in continuous
operation since 1905. It serves over 53,000 customers over a service area of about
100 square miles. It operates 34 miles of high voltage transmission circuits and over
810 miles of distribution lines.
The City of Denton (the City) is requesting submissions to contract with an individual
or business with considerable experience in providing goods or services of this
solicitation. The responses and the cost solutions shall be submitted to the City of
Denton in a sealed submission.
The awarded individual or business shall possess a proven track record of using
innovative approaches to providing goods and services that represent the best value
to their clients. The awarded individual or business shall have the ability to
accomplish all aspects of the requested services. The selected individual or firm
should be able to provide innovative methods to deal with municipal challenges, and
cost effective solutions.
A firm may submit a solicitation response for one or more of the categories of
product or services requested in this solicitation.
Billing Information
Contact:City of Denton
Address:Accounts Payable
215 E McKinney St
Denton, TX 96201-4299
Bid Attachments
Scope of Work_Tech Specs Solar Generation.docx Download
Scope of Work_Tech Specs Solar Generation
Page 2 of 16 pages Deadline: 2/6/2020 11:00 AM (CT)7214
Exhibit 1 Term Sheet for Solar Generation.docx Download
Exhibit 1 Term Sheet for Solar Generation
Confidentiality Agreement.docx Download
Confidentiality Agreement
Conflict_of_Interest_Questionaire.docx Download
Conflict of Interest Questionnaire
Requested Attachments
Term Sheet(s)
(Attachment required)
Power Purchase Agreement
(Attachment required)
Draft proposed agreement
Confidentiality Agreement
(Attachment required)
Conflict of Interest Questionnaire
(Attachment required)
The individual or business must disclose any business relationship that would have an effect, of a conflict of interest.
Please attach a signed copy of the conflict of interest questionnaire.
W9
(Attachment required)
Bid Attributes
1 SECTION 1
General Information
2 Contract Term
It is the intention of the City of Denton to negotiate award a PPA contract for a minimum period of five (5) years to a
maximum period of fifteen (15) years.
3 Pricing
Pricing and discounts submitted are firm for the duration of the contracted term. Price decreases are allowed at any
time. The City prefers a fixed price in $/MWh over the term of the contract with no escalation factor, although
Respondents may propose an annual escalation rate for consideration. Prices should be provided for delivery at
both the generator bus and the ERCOT North Hub. The City prefers that respondents itemize any component of
price that is included for the purpose of maintaining a price throughout the RFP process, negotiation and
subsequent signed Power Purchase Agreement (PPA). The respondents should complete the Term Sheet(s) and
submit it as part of the proposal.
Page 3 of 16 pages Deadline: 2/6/2020 11:00 AM (CT)7214
4 Submittal Instructions
The City of Denton will accept electronic submittals in Ionwave or hard copy submittals until the date and time on the
cover sheet of this solicitation. Any submission received after the date and/or hour set for solicitation opening will be
returned unopened.
Hard copy submissions may be hand delivered (by firm or express courier) to the address listed below:
City of Denton
Materials Management
SOLICITATION NUMBER AND NAME
901B Texas Street
Denton, TX 76209
The City of Denton reserves the right to accept or reject in part or in whole any submission, and to waive
technicalities of the submission, in the best interest of obtaining best value for the City.
Each respondent is responsible for taking the necessary steps to ensure their submission is received by the date
and time noted herein. The City is not responsible for missing, lost or late mail or any mail delays, internal or
external, that may result in the submission arriving after the set time.
HARD COPY SUBMISSION FORMAT
Respondents shall provide detailed information to allow the City to properly evaluate the submission. The City
requests the following format be used:
1. Hard copy submissions shall be bound only utilizing a staple or binder clip. Do not submit responses in a
binder or file folder.
2. Submission shall be no more than 200 pages in length or 35MB file size
3. Utilize tabs to identify exhibits and attachments
4. Hard Copy Submittals shall include one (1) original signed by an officer authorized to bind the firm
5. Submit response, before the published due date. Hard copy submittals must be in a sealed envelope with the
solicitation number and name.
6. The submission shall include the following:
a. Completed Bid Invitation
b. Term Sheet(s)
c. Safety Record (if applicable form will be attached)
d. Conflict of Interest Questionnaire
e. Appendices may be used for additional documentation or clarification at the respondent's option
f. Confidentiality Agreement
g. USB flash drive with all submittal documents
5 Evaluation Procedures
Selection of a firm(s) to provide the aforementioned materials and services shall be in accordance with the City of
Denton Purchasing Policies and procedures. The City of Denton shall open all submissions and evaluate each
respondent in accordance to the below criteria:
Step 1: The City of Denton will evaluate the submission in accordance with the selection criteria and will rank the firms
on the basis of the submittals. The City of Denton, reserves the right to consider information obtained in addition to the
data submitted in the response. The selection criterion is listed below:
Delivery/Project Schedule (FACTOR:10 %)
Preference will be given to projects that have the highest confidence level of achieving Commercial
Operations by the date specified by bidder as determined by DME staff.
Corporate and professional experience on projects of this magnitude and complexity(FACTOR: 5%)
The respondent's successful experience in projects within the primary areas similar to the scope of work
requested in this SOLICITATION will be an important evaluation factor. Based on the past performance of
both the individual project personnel and the respondent, the City of Denton will determine if the respondent
has the track record to provide the required services in successfully administering similar projects
Production Profile/Probable Performance under contract (FACTOR: 10%)
Page 4 of 16 pages Deadline: 2/6/2020 11:00 AM (CT)7214
Preference will be given to projects that have superior performance profiles. In order for the City to
evaluation this metric, respondents must submit an hourly production profile for each facility
proposed with their responses. This profile should include 8,760 hours of data for each of 3 years
of expected hourly output based on the most recent full year of data available as well as hourly
output assuming a typical meteorological year.
Purchase Power Agreement value (FACTOR: 60%)
Proposals will be evaluated for the overall economic/business value of the Project to the City of Denton as
well as the Fixed Price ($/MWh) and terms and conditions for the draft PPA.
Credit Strength (FACTOR: 15%)
The ability of the Project Company and/or parent to guarantee the financial performance of the project over
the term of the proposed agreement is of critical importance to DME. DME’s risk policy requires
counterparties to be BBB, investment grade entities or to provide alternative method of credit assurance to
achieve a similar evaluated level of credit worthiness. While credit support over the term of the entire PPA
agreement is important, understanding the credit support that will be provide to DME during development and
construction is of equal importance as DME will be relying on future deliveries of renewable energy to meets it
load serving entity obligations.
The total possible score of the submissions shall be scored and weighted as indicated above. Based on the outcome
of the computations performed, each submission will be assigned a raw score. The assigned weight will then be
applied to these scores to calculate an overall score for each submission for completion of the final scoring
process.
Step 2: Upon evaluation and determination of proposals that provide the best value to the City, the City will immediately
proceed to negotiate PPA contract terms and conditions with the highest ranked Firm or Firms. Under the
prospective terms and conditions of a long term PPA, the Seller should be prepared to agree to project development
milestones, minimum performance standards, and will be required to post related performance security and maintain
adequate property insurance coverage for the value of the project subject to the PPA. The PPA will also include other
industry standard and/or typical provisions for such an agreement. The City of Denton may elect to conduct oral
discussions, request clarifications, and presentations concerning the project approach and ability to furnish the
requirements, as part of the negotiation process. The City may elect to utilize a Best and Final negotiation phase to
determine the Firm that provides the overall best value to the City.
Step 3: Upon selection of the submission or Best and Final Offer that represents the "best value", a written
recommendation will be presented to the appropriate approving authority for the City of Denton (the City Manager,
Public Utility Board, City Council) requesting authorization to proceed with contract execution for the proposed services.
In accordance with Texas State Law, trade secrets and confidential information in competitive sealed proposals are
not open for public inspection. All submissions shall be opened in a manner that avoids disclosure of the contents
to competing respondents and keeps the responses secret during negotiations. A public opening will not be
conducted with this process. Respondents shall identify the page number(s) in which proprietary information is
presented. All materials submitted to the City of Denton become public property and are subject to the Texas Public
Information Act upon receipt. If a Respondent does not want proprietary information to be disclosed, each page
must be identified and marked PROPRIETARY at the time of submittal. The City of Denton will, to the extent allowed
by law, endeavor to protect such information from disclosure. The final decision as to what information must be
disclosed, however, lies with the Attorney General of Texas. Failure to identify proprietary information will result in all
unmarked pages being deemed non-proprietary and available to the public upon request.
By publishing this request for proposals, the City of Denton is under no obligation to enter into a contract with any
Respondent and reserves the right to cancel the entire process. The City also reserves the right to reject any and
all responses.
After the contract has been awarded all submissions will be open for public inspection, and the unsuccessful
respondent(s) may request a debriefing regarding their submittal. Please contact the City of Denton Materials
Management staff to document the request for a debriefing. A meeting with the City of Denton Materials
Management Staff and the using Division will be scheduled within a reasonable time.
6 Section 2
Business Overview Questionnaire
Page 5 of 16 pages Deadline: 2/6/2020 11:00 AM (CT)7214
7 Firm's Legal Name
(Required: Maximum 1000 characters allowed)
8 Address Line 1
(Required: Maximum 1000 characters allowed)
9 Address Line 2
(Optional: Maximum 1000 characters allowed)
1
0
City
(Optional: Maximum 1000 characters allowed)
1
1
State
(Required: Maximum 1000 characters allowed)
1
2
Zip Code
(Required: Maximum 15 characters allowed)
1
3
Agent Authorized to sign contract
The agents name and email who is authorized to sign the contract
(Required: Maximum 1000 characters allowed)
1
4
Subsidiary of:
(Optional: Maximum 1000 characters allowed)
Page 6 of 16 pages Deadline: 2/6/2020 11:00 AM (CT)7214
1
5
Organization Class
Partnership Corporation Individual Association
(Required: Check only one)
1
6
Tax Payer ID
(Required: Maximum 1000 characters allowed)
1
7
Date Established
__ __ / __ __ / __ __ __ __
(Required)
1
8
Historically Underutilized Business
Yes, We are a registered HUB.
(Optional: Check if applicable)
1
9
Please provide a detailed listing of all products and/or services that your company provides.
(Required: Maximum 4000 characters allowed)
2
0
Has your company filed or been named in any litigation involving your company and the Owner on a
contract within the last five years under your current company name or any other company name?
If so provide details of the issues and resolution if available. Include lawsuits where Owner was involved. (Notice:
Failure to disclose this information during proposal submission, and later discovered, may result in contract
termination at the Owner's option.)
(Optional: Maximum 4000 characters allowed)
2
1
Have you ever defaulted on or failed to complete a contract under your current company name or any
other company name? If so, where and why? Give name and telephone number of Owner.
(Optional: Maximum 4000 characters allowed)
Page 7 of 16 pages Deadline: 2/6/2020 11:00 AM (CT)7214
2
2
Have you ever had a contract terminated by the Owner? If so, where and why? Give name and
telephone number (s) of Owner (s).
(Optional: Maximum 4000 characters allowed)
2
3
Has your company implemented an Employee Health and Safety Program compliant with 29 CFR 1910
General Industry Standard and/or 29 CFR 1926 General Construction Standards as they apply to your
Company's customary activities?
http://www.osha.gov/pls/oshaweb/owasrch.search_form?
p_doc_type=STANDARDS&p_toc_level=1&p_keyvalue=1926
(Optional: Maximum 4000 characters allowed)
2
4
Resident/Non-Resident Bidder Determination
Texas Government Code Section 2252.002: Non-resident bidders. Texas law prohibits cities and other governmental
units from awarding contracts to a non-resident firm unless the amount of such a bid is lower than the lowest bid by
a Texas resident by the amount the Texas resident would be required to underbid in the non-resident bidders state.
In order to make this determination, please provide the name, address and phone number of:
a. Responding firms principle place of business:
b. Company's majority owner principal place of business
c. Ultimate Parent Company's principle place of business
(Optional: Maximum 4000 characters allowed)
2
5
Section 3
Minimum Qualifications
2
6
Three(3) years experience providing similar products or services
Yes No (Please Select)
(Required: Check only one)
Page 8 of 16 pages Deadline: 2/6/2020 11:00 AM (CT)7214
2
7
Respondent must have designed, built, installed and completed the financing on at least one (1) utility
scale wind project of at least 50 MWs within the United States.
Note: the inclusion of smaller projects aggregated together for the purposes of meeting the 50 MW
qualification hurdle is not acceptable.
Yes No (Please Select)
(Required: Check only one)
2
8
Reference 1 - Government/Company Name
Person who you have done business with in the past 5 years.
(Optional: Maximum 1000 characters allowed)
2
9
Reference 1 - Phone
Enter phone number.
(__ __ __) __ __ __ - __ __ __ __ext:
(Optional)
3
0
Reference 1 - Contact Person & Title
(Required: Maximum 1000 characters allowed)
3
1
Reference 1 - Email Address
(Required: Email address)
3
2
Reference 1 - Scope of Work
(Required: Maximum 1000 characters allowed)
3
3
Reference 1 - Contract Period
(Required: Maximum 1000 characters allowed)
3
4
Reference 2 - Government/Company Name
Person who you have done business with in the past 5 years.
(Optional: Maximum 1000 characters allowed)
Page 9 of 16 pages Deadline: 2/6/2020 11:00 AM (CT)7214
3
5
Reference 2 - Phone
Enter phone number
(__ __ __) __ __ __ - __ __ __ __ext:
(Optional)
3
6
Reference 2 - Contact Person & Title
(Optional: Maximum 1000 characters allowed)
3
7
Reference 2 - Email Address
(Optional: Email address)
3
8
Reference 2 - Scope of Work
(Optional: Maximum 1000 characters allowed)
3
9
Reference 2 - Contract Period
(Optional: Maximum 1000 characters allowed)
4
0
Reference 3 - Government/Company Name
Person who you have done business with in the past 5 years.
(Optional: Maximum 1000 characters allowed)
4
1
Refernece 3 - Phone
Enter phone number
(__ __ __) __ __ __ - __ __ __ __ext:
(Optional)
4
2
Reference 3 - Contact Person & Title
(Optional: Maximum 1000 characters allowed)
4
3
Reference 3 - Email Address
(Optional: Email address)
Page 10 of 16 pages Deadline: 2/6/2020 11:00 AM (CT)7214
4
4
Reference 3 - Scope of Work
(Optional: Maximum 1000 characters allowed)
4
5
Reference 3 - Contract Period
(Optional: Maximum 1000 characters allowed)
4
6
Registered with the State of Texas
The responding individual or business must be registered in the State of Texas, or the County of Denton, to provide
the products or services required in the solicitation, and the individual or business must have all licensure required
by the State to provide any services required under this contact.
To learn how to obtain information about filing with the State of Texas, or obtaining copies or certificates from the
Secretary of State visit Webpage: http://www.sos.state.tx.us/corp/copies.shtml; Phone 512-463-5578; or email
corpcert@sos.state.tx.us.
4
7
Section 4
Terms and Conditions
4
8
General Provisions
1. SILENCE OF SPECIFICATIONS
The apparent silence of these specifications as to any detail or the apparent omission from it of a detailed
description concerning any point, shall be regarded as a meaning that the only best commercial practices are to
prevail. All interpretations of these specifications shall be made on the basis of this statement.
2. RESPONDENTS COST TO DEVELOP SUBMITTAL
Respondents to this solicitation are responsible for all costs of submittal preparation, delivery and any oral
presentations required as part of the selection process. All materials submitted in response to the solicitation
become property of the City of Denton and will be returned only at the option of the City.
3. MINIMUM RESPONSE
Submittals that do not, at a minimum, contain the response Attachments will be subject to disqualification at the sole
discretion of the City of Denton. If any firm submitting a proposal is a corporation, it must be registered to conduct
business in the State of Texas. Proof of this registration must be included as part of the submittal.
4. VALIDITY PERIOD
The information included in the solicitation response(s), and any cost information obtained from a negotiation
process, remain valid for 240 days from the response due date or until the contract is approved by the governing
body.
5. REJECTION OF SUBMITTAL
ANY PROPOSAL SUBMITTED AFTER THE DUE DATE AND TIME SPECIFIED WITHIN SECTION III, SHALL BE
REJECTED. THE CITY SHALL REJECT RESPONSES SUBMITTED BY FIRMS THAT DO NOT MEET MINIMUM
QUALIFICATIONS.
The City of Denton reserves the right to reject any and all submittals received in response to the solicitation and to
waive any minor technicalities or irregularities as determined to be in the best interest of the City.
6. PROPRIETARY INFORMATION
If a respondent does not desire proprietary information in the submission to be disclosed, the respondent shall
identify all proprietary information in the submission. This identification will be accomplished by individually marking
each page or line item detail with the words "Proprietary Information". If the respondent fails to identify proprietary
Page 11 of 16 pages Deadline: 2/6/2020 11:00 AM (CT)7214
information, the respondent agrees that by submission of its response, that those sections shall be deemed non-
proprietary and made available upon public request. Respondents are advised that the City, to the extent permitted
by law, will protect the confidentiality of all submissions. Respondent shall consider the implications of the Texas
Public Information Act, particularly after the solicitation process has ceased and the contract has been awarded.
While there are provisions in the Texas Public Information Act to protect proprietary information, where the
respondent can meet certain evidentiary standards, please be advised that a determination on whether those
standards have been met will not be decided by the City of Denton, but by the Office of the Attorney General of the
State of Texas. In the event a request for public information is made, the City will notify the respondent, who may
then request an opinion from the Attorney General pursuant to 552.305, Texas Government Code. The City will not
make a request of the Attorney General.
7. NON-ENDORSEMENT
If a submission is accepted, the successful respondent shall not issue any news releases or other statements
pertaining to the award or servicing of the agreement that state or imply the City of Denton's endorsement of the
successful respondent's services.
8. UNAUTHORIZED COMMUNICATIONS
After release of this solicitation, respondent contact regarding this solicitation with members of the evaluation,
interview or selection panels, employees of the City or officials of the City other than the Purchasing Manager, or
authorized City of Denton purchasing staff, or as otherwise indicated is prohibited and may result in disqualification
from this procurement process. No officer, employee, agent or representative of the respondent shall have any
contact or discussion, verbal or written, with any members of the City Council, members of the evaluation, interview,
or selection panels, City staff or City's consultants, or directly or indirectly through others, seeking to influence any
City Council member, City staff, or City's consultants regarding any matters pertaining to this solicitation, except as
herein provided. If a representative of any respondent violates the foregoing prohibition by contacting any of the
above listed parties with who contact is not authorized, such contact may result in the respondent being disqualified
from the procurement process. Any oral communications are considered unofficial and non-binding with regard to
this solicitation.
9. DISQUALIFICATIONS
Any terms and conditions attached to a solicitation will not be considered unless specifically referred to on a
solicitation and may result in disqualification. Any submissions that do not clearly outline all qualifications may be
disqualified.
10. RIGHTS TO DATA, DOCUMENTS, AND COMPUTER SOFTWARE (GOVERNMENTAL ENTITY OWNERSHIP)
Any software, research, reports studies, data, photographs, negatives or other documents, drawings or materials
prepared by contractor in the performance of its obligations under this contract shall be the exclusive property of
the City of Denton and all such materials shall be delivered to the City by the contractor upon completion,
termination, or cancellation of this contract. Contractor may, at its own expense, keep copies of all its writings for its
personal files. Contractor shall not use, willingly allow, or cause to have such materials used for any purpose other
than the performance of contractor's obligations under this contract without the prior written consent of the City;
provided, however, that contractor shall be allowed to use non-confidential materials for writing samples in pursuit of
the work.
The ownership rights described herein shall include, but not be limited to, the right to copy, publish, display,
transfer, prepare derivative works, or otherwise use the works.
11. AWARD
The City reserves the right to award a contract or contracts to various respondents by line item, section(s), or by
entire proposal; whichever is most advantageous, or provides the "best value" to the City, unless denied by the
respondent. The City reserves the right to award a contract to a primary vendor, and one or multiple secondary
vendors; whichever is most advantageous, or provides the "best value" to the City, unless denied by the
respondent.
12. ANTICIPATED PROBLEMS AND PROPOSED SOLUTIONS
Respondent shall offer written observations, based upon previous experiences in public projects of this magnitude,
addressing any anticipated problems and offer proposed solutions to those problems.
13. ADDITIONAL GENERAL REQUIREMENTS
Prior to commencement of the services, the City and selected individual or business will conduct an initial meeting to
review the overall scope, schedule, deliverables and planning process to implement a successful program.
Page 12 of 16 pages Deadline: 2/6/2020 11:00 AM (CT)7214
The awarded Contractor shall provide to the City of Denton, detailed reports of time and services provided to the
City on a monthly basis.
Staff available to assist the selected provider is limited; the proposals submitted should not anticipate extensive staff
assistance during equipment repairs or maintenance.
14. SUBMISSION ERRORS
Prices offered shall be used for submission analysis and for agreement pricing. In case of errors in the pricing
extension or totals, the unit pricing offered by the respondent will govern.
4
9
Bid Acceptance
I have read and understand the Terms and Conditions, Specifications, and Insurance requirements, contained
herein, and further agree to abide and accept said Terms, Conditions and Specifications.
Yes Yes - with exceptions (Please Select)
(Required: Check only one)
5
0
Bid Acceptance Exceptions
If you answered yes - with exceptions to the above question please list the exceptions.
(Additional exceptions will not be allowed during the negotiation process)
(Optional: Maximum 4000 characters allowed)
5
1
Additional Agreement
i. Respondents will provide a draft proposed Power Purchase Agreement for consideration by the
City. Only one form of PPA is required to present draft terms and conditions regardless of the
number of proposal options offered.
Acknowledged
(Required: Check if applicable)
Page 13 of 16 pages Deadline: 2/6/2020 11:00 AM (CT)7214
5
2
Acknowledgement
The undersigned agrees this submission becomes the property of the City of Denton after the official opening.
The undersigned affirms he has familiarized himself with the specification, drawings, exhibits and other documents;
the local conditions under which the work is to be performed; satisfied himself of the conditions of delivery, handling
and storage of materials and equipment; and all other matters that will be required for the work before submitting a
response.
The undersigned agrees, if this submission is accepted, to furnish any and all items/services upon which prices are
offered, at the price(s) and upon the terms and conditions contained in the specification. The period for acceptance
of this submission will be 120 calendar days unless a different period is noted.
The undersigned affirms that they are duly authorized to execute this contract, that this submission has not been
prepared in collusion with any other respondent, nor any employee of the City of Denton, and that the contents of
this submission have not been communicated to any other respondent or to any employee of the City of Denton
prior to the acceptance of this submission.
Respondent hereby assigns to the City any and all claims for overcharges associated with this contract which arise
under the antitrust laws of the United States, 15 USCA Section 1 et seq., and which arise under the antitrust laws of
the State of Texas, Tex. Bus. & Com. Code, Section 15.01, et seq.
The undersigned affirms that they have read and do understand the specifications, all exhibits and attachments
contained in this solicitation package.
The undersigned agrees that the solicitation package posted on the website are the official specifications and shall
not alter the electronic copy of the specifications and/or pricing sheet, without clearly identifying changes.
The undersigned understands they will be responsible for monitoring the City of Denton Purchasing Website
at: https://www.cityofdenton.com/en-us/business/solicitations-contracting to ensure they have downloaded all
addendum(s).
I certify that I have made no willful misrepresentations in this submission, nor have I withheld information in my
statements and answers to questions. I am aware that the information given by me in this submission will be
investigated, with my full permission, and that any misrepresentations or omissions may cause my submission to be
rejected.
Acknowledge
(Required: Check if applicable)
Page 14 of 16 pages Deadline: 2/6/2020 11:00 AM (CT)7214
5
3
Certificate of Interesentd Parties Electronic Filing
In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the Government Code.
The law states that the City may not enter into this contract unless the Contractor submits a disclosure of interested
parties (Form 1295) to the City at the time the Contractor submits the signed contract. The Texas Ethics
Commission has adopted rules requiring the business entity to file Form 1295 electronically with the Commission.
Contractor will be required to furnish an original Certificate of Interest Parties before the contract is
awarded, in accordance with Government Code 2252.908.
The contractor shall:
1. Log onto the State Ethics Commission Website at :
https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm
2. Register utilizing the tutorial provided by the State
3. Print a copy of the completed Form 1295
4. Enter the Certificate Number on page 2 of this contract.
5. Sign the Form 1295
6. Email the form to purchasing@cityofdenton.com with the contract number in the subject line. (EX: Contract
1234 - Form 1295)
7. The City must acknowledge the receipt of the filed Form 1295 not later than the 30th day after Council award.
Once a Form 1295 is acknowledged, it will be posted to the Texas Ethics Commission's website within seven
business days.
Acknowledge
(Optional: Check if applicable)
Page 15 of 16 pages Deadline: 2/6/2020 11:00 AM (CT)7214
Supplier Information
Company Name:
Contact Name:
Address:
Phone:
Fax:
Email:
Supplier Notes
The undersigned agrees this submission becomes the property of the City of Denton after the official opening.
The undersigned affirms he has familiarized himself with the specification, drawings, exhibits and other documents; the
local conditions under which the work is to be performed; satisfied himself of the conditions of delivery, handling and
storage of materials and equipment; and all other matters that will be required for the work before submitting a response.
The undersigned affirms that they are duly authorized to execute this contract, that this submission has not been
prepared in collusion with any other respondent, nor any employee of the City of Denton, and that the contents of this
submission have not been communicated to any other respondent or to any employee of the City of Denton prior to the
acceptance of this submission.
The undersigned affirms that they have read and do understand the specifications, all exhibits and attachments
contained in this solicitation package.
I certify that I have made no willful misrepresentations in this submission, nor have I withheld information in my statements
and answers to questions. I am aware that the information given by me in this submission will be investigated, with my full
permission, and that any misrepresentations or omissions may cause my submission to be rejected.
Print Name Signature
Page 16 of 16 pages Deadline: 2/6/2020 11:00 AM (CT)7214